We’re seeking Administrative Support Specialists to deploy to Kansas City, Missouri and West Des Moines, Iowa to support FEMA in providing services to their applicants. You’ll help deliver the Public Assistance grant process (from applicant assignment to exit briefing) for applicants in the states of Iowa, Kansas, Missouri, and Nebraska. As a part of the FEMA program, we’ll lean on you to support our technical professionals and aid in various or all phases of the Public Assistance grant delivery process. You’ll be a key member of the team in assisting project managers or engineers in major segments of moderate to complex projects or tasks and provide reporting and management assistance for the overall efficiency of the disaster operation. We’ll rely on your expertise and attention to detail to ensure compliance with overall FEMA Public Assistance policies and procedures.
As an Administrative Support Specialist you’ll assist both FEMA and CCPRS with the administrative and staffing support of deployed technical specialists in the field; assist the FEMA Technical Monitor and other FEMA management with multiple duties and reports including the “in-processing” of deployed staff and “out-processing” of demobilized staff; be responsible for weekly reporting submissions on work performed by the contractor as requested by the FEMA Technical Monitor; provide weekly Labor/Over Time reports, requested by, and submitted to the Technical Monitor; and timesheet review for concurrence with hour caps that may change on a weekly basis due to overtime approval by the Technical Monitor.
For our FEMA client, qualified candidates must be U.S. citizens, able to clear Department of Homeland Security background check for security clearance level of “Public Trust”, and open to working 8-12 hours per day for 5-6 days per week. You’ll deploy Missouri, Kansas, Iowa, or Nebraska in remote disaster conditions, and most of the job responsibilities will be conducted in a FEMA office. Due to the awarding of this Task Order, you must be ready to mobilize within 24-48 hours of official notice, commit to a deployment of up to 6 months or longer, and be flexible for contingent type of project work.
Typical hourly rate range for this position is $35/hr – $50/hr and is commensurate with experience relative to the position.
• 5 plus years of relevant experience in field of expertise and/or disaster relief or Construction Inspection experience.
• Bachelor’s Degree or 10 plus years of relevant experience in field of expertise as fits potential roles outlined above.
• Must be a U.S. citizen and be able to pass a Department of Homeland Security “Public Trust” level background check.
• Must have a clean driving record and ability to pass a Motor Vehicle Record (MVR) check.
• Must have a current valid driver’s license.
• Ability to mobilize within 24-48 hours, commit to a minimum 180-day assignment in Missouri, Iowa, or Nebraska.
• Ability to work well across multiple teams and meet critical deadlines.
• Ability to maintain 100% accuracy of records with respect to staff attendance, vehicles, rotations, travel expense and salary processing for large numbers of staff.
• Ability to work independently and collaboratively with FEMA to provide needed skills and expertise in support of the Public Assistance Program.
• Flexibility to work in different locations as needed by FEMA.
• Proficiency in Microsoft Suite.
• Computer Proficiency--in this role you must be competent and fully proficient at operating a computer, finding files, editing documents in adobe and word, working with Excel spreadsheets, ability to effectively interface with applications in web browsers, working knowledge of saving, renaming, editing, organizing files and moving between iPhone and PC seamlessly, and navigating the internet for research purposes.
Ideally, you’ll also have:
• 10 plus years of relevant experience in field of expertise and/or disaster relief or Construction Inspection experience.
• Significant focus and experience in providing excellent customer service, attention to detail and must have excellent communication (writing and verbal) skills.
• Prior experience in the PA Program: Site Inspectors, Program Delivery Managers, Public Assistance Coordinator (PAC) Crew Leader, Project Specialist, Debris Specialist, Debris Monitor, FEMA-certified Trainer, Hazard Mitigation Specialist (Sections 404 and 406), or Long-Term Community Recovery Program Specialist.
• Trainingscompleted in Site Inspector training, Public Assistance Operations I (PA Ops I), Public Assistance Operations II (PA Ops II), Project Worksheet (PW) Development, and Debris Management/Operations.
• Trainings completed in Program Delivery Manager training, Site Inspector training, Public Assistance Operations I (PA Ops I), Public Assistance Operations II (PA Ops II), Project Worksheet (PW) Development, Cost Estimating Format (CEF), Debris Management/Operations, and/or 406 Hazard Mitigation.
• Proficiency in FEMA’s Grants Manager program.
