Teva Senior Executive Assistant - Global Quality 

United States, New Jersey 

695274105

The Senior Executive Assistant provides highly complex and specialized administrative duties for but not limited to the Senior Vice President, Quality with significant global scope and complexity and very minimal supervision. This support includes scheduling and calendar management, managing email and mail, expense reporting, travel planning, preparing presentations, etc. in an efficient and organized manner while meeting deadlines. The Senior Executive Assistant builds knowledge of the organization, processes and customers while solving a range of straightforward problems. Occasional travel may be required. Position may require regular on-call availability nights and weekends via email and phone for scheduling, travel, and other matters as may be needed.

• Meeting management- Prepare, align, and execute agendas. Prepare presentations, compile reports, document decisions and issue meeting minutes. Perform follow up, as required.
• Coordinate extensive travel with key stakeholders globally working through different time zones and liaison with individual through global locations.
• Administrative support to include managing MS Outlook (email, calendar management), travel arrangements, expense reporting, preparing drafts of correspondence, preparing spreadsheets and presentations, handling mail, filing, ordering supplies.
• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e., conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Recommends process improvements where applicable.
• Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
• Organize paperwork and files in a way that is easily retrievable.
• Maintain effective relationships with internal and external contacts.
• Maintain and update record and electronic files as needed.
• Additional tasks and projects as requested.

Required: High School Diploma or equivalent
Preferred: Bachelor’s DegreeRequired:

• Minimum of 10 years of experience in an administrative role, with at least 5 years supporting Senior C-Suite level executives within a corporate environment.
• Experience working in a multi-national organization with calendar management responsibility across multiple time zones and frequent international travel management experience.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet and SharePoint.
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
• Flexibility to adjust schedule according to business demands.
• Good time management and calendar organization is required

Preferred:

• Experience in pharmaceutical industry or Life Science industry.
• Experience supporting Quality Pharmaceutical function.
• Project Management Professional (PMP) certification.
• GMP and Quality Compliance knowledge.

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