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West Pharma Specialist Accounts Payable Ireland, Dublin 692275367
27.12.2024
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Job Summary
To position itself to meet the requirements of continuing rapid business growth and future market development, West Pharmaceutical Services have developed a transformation strategy of standardization, simplification and centralization of global accounting operations. In this role, the successful candidate will be part of a shared service team, managing an assigned portfolio of vendors. You will play an important role in the establishment and future development of the global payables function.
Essential Duties and Responsibilities
Build business relationship with Vendors in an assigned portfolio. This includes:
- Working directly with Purchasing and Receiving dept's to resolve invoice issues
- Correspondence with vendors and managing inquiries
- Maintain records of vendor contacts and ongoing vendor issues
- Preparation of payments to Vendors as per the agreed payment schedule
- Matching, coding and processing of Vendors Invoices and Credit Notes
- Ensure invoice on hold targets are met
- Work with all internal departments to attain proper approval for invoices
- Reconciliation of vendors’ statements, as required
- Produce monthly reports
- Monthly close responsibilities
Education
- Bachelor's Degree or equivalent experience required
Work Experience
- Minimum 3 years Previous Shared Service Centre experience with multinational publicly quoted company experience required
- 2+ years of experience in accounts payable and/or other finance functions.
- Experience of SAP or other major ERP systems preferred
Preferred Knowledge, Skills and Abilities
- Knowledge and understanding of basic accounting principles.
- Proficient in MS Office applications
- Language Proficiency in French, German, Spanish or Italian preferred
- Team player, positive and flexible attitude
- Excellent communication skills i.e. ability to communicate and work effectively with a wide range of stakeholders
- Able to comply with the company’s safety policy and quality policy at all times
Physical Requirements
Sedentary-Exerting up to 10lbs/4kgs of force occasionally, and/or negligible amount of force frequently or constantly to life, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Additional Requirements
- Must be able to communicate effectively with written and oral skills, make quick decisions, interpret data, read and write, speak in front of groups, express and exchange ideas, understand direction and adhere to procedures
- Must be able to do other tasks as requested by management form time to time basis
- Organizational skills will enable planning, prioritization and achievement of goals especially of importance for the successful execution of related activities
- Position operates in a professional office environment. May stand or sit for extended periods of time
- Read and interpret data, information and documents
- Must maintain the ability to work well with others in a variety of situations
- Must be able to multi-task, work under time constraints, problem solve, and prioritize
- Ability to make independent and sound judgments
- Observe and interpret situations, analyze and solve problems
- Able to routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
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