Applied Materials Executive Assistant CHRO 

United States, California 

663068293

Applied Materials is seeking a dynamic, hands-on Executive Assistant to support our Chief Human Resources Officer (CHRO). You will drive the success of the business by handling the day-to-day activities and providing a range of complex administrative support services in a proactive and detail-oriented manner. Success in this role will require effective communication and a trusted relationship between the Executive Assistant and CHRO, and the need to respect confidentiality.

• Manage, educate and advocate on behalf of the CHRO through strategic time management, streamlined communications, and action accountability to ensure the highest functioning team dynamics for securing company success.
• Provide non-routine project-based and administrative support to the CHRO, handling a high volume of competing requests (via multiple clients) that require professional discernment on appropriateurgency/prioritizationto complete.
• Provide extensive calendar support requiring prioritization of multiple calendars with effective communication across various internal and external stakeholders.
• Coordinate, schedule and manage travel, meetings, seminars series, speaking engagements and conferences for CHRO globally with follow up processing of detail-oriented expense reports.
• Prepare and process departmental paperwork, including non-routine correspondence, complex presentations, contracts, and detailed reports.
• Independent management of the budgeting and contracting processes within scope of role assignment.
• Independent coordination of multiple on-going conferences and off-site meetings/events (e.g. leadership meetings, executive strategy offsites, etc.)

The ideal candidate will have the following:

• Polished, professional and service-oriented demeanor balanced with a directive confidence that assists in moving tasks/projects towards completion.
• Sophisticated communication skills, verbal and written with anunderstanding/integrationof audience and industry specific nuances.
• Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues in an autonomous manner
• Demonstrates understanding of how various functional groups and/or strategic leaders in the company interrelate
• Flexibility to take on a wide range of responsibilities to support the CHRO with ability to establish workflow and project priority
• Aptitude for working in collaborative team environments integrated with a “leadership lens” of maturity, proactive communication, relationship building skills and resiliency.
• Ability to manage multiple, concurrent tasks and/or projects with the highest levels of professionalism, confidentiality, timely turn-around and client service.
• Solutions-oriented approach to departmental/company challenges with the ability to identify/analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
• Display of professional passion, collaborative leadership and continuous learning approach to management of administrative staff. Ability to clearly communicate, strategically align and strongly advocate on behalf of the administrative function.
• Advanced working knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint, OneDrive, Teams, Slack)
• Comfort with use and integration of mobile and social media technology platforms.
• Comfort in learning new technologies as to become proficient in desktop systems/internal software necessary to successfully perform assigned tasks and increase efficiency.
• Demonstrates understanding of company policies and procedures and their application/impact on company operations and success.
• Displays a working knowledge of the company’s product/service + mission critical goals and assists with the implementation of systems/processes that the company needs to operate effectively and achieve optimal success.

To succeed in this role requires aand
temperamentthat includes:

• A very mature individual with the right balance of confidence and humility.
• Exceptional ability to absorb and handle stress.
• Process oriented while also strongly developing and relying on interpersonal relationships across the company
• Ability to connect equally well upwards, downwards and sideways in the organization
• Self-motivated and driven towards excellence
• A high level of EQ to be able to manage across a large team with significant diversity
• Analyzing, processing and decision-making based on multidisciplinary and multi-functional data sources that could frequently be incomplete.
• Ability to distinguish between and prioritizing urgent and important issues
• Situational awareness and complex decision-making ability appropriate for the situation