MSD Associate Administrator Supply Chain Management 

Singapore, Singapore 

635280134

Job Description

Associate Administrator, Supply Chain Management (2 year contract)

• Based in Singapore, the regional hub forAsia Pacific (AP)andtop-ranked biopharmaceutical company on the Straits TimesandStatista’s list of Best Employers in Singapore for two consecutive years (2020, 2021).
• Join thepremier biopharmaceutical companythat has beenin Singapore for more than 25 years and in AP for over 60 years.

Job Purpose

Administrative Support:

• Manage and prioritize incoming correspondence (emails, letters, phone calls) and handle routine inquiries.
• Schedule and coordinate appointments, meetings, and travel arrangements for the AVP, APCJ Leadership Team and AP SCM Singapore based team.
• Prepare meeting agendas, take meeting minutes, and distribute relevant documents to participants.
• Coordinate and document action points from meetings, ensuring they are followed up and completed.
• Assist in drafting and proofreading official documents, reports, and presentations.
• Maintain and organize departmental files and records in both physical and electronic formats.
• Process and track departmental expenses, reimbursements, and invoices.

Communication and Coordination:

• Serve as a liaison between the AVP and various internal and external stakeholders, including senior executives, vendors, and business partners.
• Facilitate effective communication within the department and between different teams.
• Coordinate and communicate with other departments to gather necessary information or resources.
• Assist in preparing and disseminating internal communications, announcements, and updates.

Project and Initiative Support:

• Assist in coordinating and tracking progress on departmental projects and initiatives.
• Collect and compile data, create reports or presentations to support decision-making.
• Monitor project timelines and deadlines, providing reminders and escalating issues as necessary.

Miscellaneous Support:

• Assist with organizing departmental events, conferences, and training sessions.
• Maintain inventory of office supplies and coordinate procurement when needed.
• Provide general support to other team members as required.

Requirements

• Full GCE 'O' /'A' level or Diploma in Business Administration
• Preferably 5-8 years relevant work experience in pharmaceutical or manufacturing industry
• Proven experience in providing administrative support at a senior management level.
• Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple deadlines.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and ability to quickly learn new systems / processes.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
• Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
• Knowledge of supply chain management and familiarity with related terminology and processes is preferred.

What we look for …

Current Contingent Workers apply

Temporary (Fixed Term)

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.