The Admin and Document Controller oversee all administrative matters for the project; provides support in day-to-day functions related to document control maintenance; and provide administrative support to the project manager, project members, and client when required.
Essential Duties & Responsibilities:
- Creating, organizing and managing project documents in the EDMS (Electronic Document Management System)
- Processing day-to-day incoming and outgoing correspondences to and from contractors and client.
- Ensure proper archiving of project document throughout the project period.
- Reporting daily attendance and consolidating monthly timesheet to client.
- Provide weekly documentation report to project members and client.
- Arranging flights and accommodation for project members as required.
- Responsible for maintaining the office environment, including office supplies and equipment.
- Manage administrative tasks for project members and client and ensure the office runs smoothly.
- Effective communication with all stakeholders.
- MinimumHigh School Diploma or equivalent.
- Minimum 5 years of administrative experience.
- Meticulous and a detail-oriented personality
- Good knowledge of Microsoft Office is crucial.
- Experience in Sharepoint and Project Wise is an advantage.
- Willing to work in a construction environment.
You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.
