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MSD CME Meeting Services Support Specialist 
Malaysia, Selangor, Petaling Jaya 
604573324

11.08.2024

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

  • Support the meeting compliance audits for these categories:

1. Meeting Execution,

2. ITOV (Transfer of Value) Accuracy,

3. Post Meeting Compliance and

4. Meeting Closure.

5. Pre-Meeting audits on DPSS & FCPA

  • Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process
  • Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results
  • Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies
  • Handle inquiries as needed
  • Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
  • Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems
  • Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

Qualifications

Education:

  • Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

  • Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration
  • Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
  • Language requirements: Able to speak, read & write in
    • English and/or Mandarin
  • Effective communication (internal & externally) skills both written and spoken in English
    • Japanese/Korean language as advantage (able to speak, read & write)
  • Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path
  • Strongly detail oriented and process improvement orientation
  • Basic understanding and practical knowledge of processes in finance
  • Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Strong communication, interpersonal, and organization skills required
  • Positive and proactive attitude, can-do mindset, problem solving and analytical skills

Preferred:

  • Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.
  • Experience working in a Big 4 or similar audit environment preferred
  • Ability to navigate through change or uncertainty
  • Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
  • Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company
  • Experience in a global environment setup

Current Contingent Workers apply

Qualifications

Education:

  • Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

  • Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration.
  • Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
  • Language requirements: Able to speak, read & write in
    • English
    • Other language e.g., Mandarin, Japanese etc. will be added advantages.
  • Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path.
  • Strongly detail oriented & Process improvement orientation
  • Good understanding and practical knowledge of processes in Finance, internal controls, compliance as well as financial business processes.
  • Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  • Strong communication, interpersonal, and organization skills required.
  • Meticulous & process improvement orientation
  • Positive and proactive attitude, can-do mindset with problem solving and analytical skills.

Preferred:

  • Experience with SAP (Concur, Shopping/Purchase Order, and Payment Portal Requests), Ariba, Service Now, CVENT, Veeva Salesforce
  • Experience working in a Big 4 or similar audit environment preferred.
  • Ability to navigate through change or uncertainty.
  • Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
  • Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.
  • Experience in a global environment setup


Not Applicable


*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.


09/01/2024


A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.