Job Description and Responsibilities
Primary responsibilities for this role include, but are not limited to, the following:
- Support the meeting compliance audits for these categories:
1. Meeting Execution,
2. ITOV (Transfer of Value) Accuracy,
3. Post Meeting Compliance and
4. Meeting Closure.
5. Pre-Meeting audits on DPSS & FCPA
- Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process
- Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results
- Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies
- Handle inquiries as needed
- Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
- Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems
- Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested
Qualifications
Education:
- Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.
Skills Required:
- Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration
- Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
- Language requirements: Able to speak, read & write in
- Effective communication (internal & externally) skills both written and spoken in English
- Japanese/Korean language as advantage (able to speak, read & write)
- Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path
- Strongly detail oriented and process improvement orientation
- Basic understanding and practical knowledge of processes in finance
- Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
- Strong communication, interpersonal, and organization skills required
- Positive and proactive attitude, can-do mindset, problem solving and analytical skills
Preferred:
- Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.
- Experience working in a Big 4 or similar audit environment preferred
- Ability to navigate through change or uncertainty
- Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
- Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company
- Experience in a global environment setup
Current Contingent Workers apply
Qualifications
Education:
- Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.
Skills Required:
- Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration.
- Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
- Language requirements: Able to speak, read & write in
- English
- Other language e.g., Mandarin, Japanese etc. will be added advantages.
- Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path.
- Strongly detail oriented & Process improvement orientation
- Good understanding and practical knowledge of processes in Finance, internal controls, compliance as well as financial business processes.
- Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
- Strong communication, interpersonal, and organization skills required.
- Meticulous & process improvement orientation
- Positive and proactive attitude, can-do mindset with problem solving and analytical skills.
Preferred:
- Experience with SAP (Concur, Shopping/Purchase Order, and Payment Portal Requests), Ariba, Service Now, CVENT, Veeva Salesforce
- Experience working in a Big 4 or similar audit environment preferred.
- Ability to navigate through change or uncertainty.
- Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
- Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.
- Experience in a global environment setup
Not Applicable
*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.
09/01/2024
A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.