Citi Group Corporate Services Officer 

Jersey 

592962391

Responsibilities

• Perform corporate secretary functions including:
  • Compliance : Ensuring the company complies with laws and regulations, and helping the business adapt to changes in corporate legislation
  • Record keeping : Maintaining statutory registers, minute books, and share certificates, and ensuring these records are organized and easy to access
  • Board support : Guiding the board on their responsibilities, helping the board function efficiently, and advising directors on good governance practices
  • Shareholder relations : Maintaining good relations with shareholders
  • Administrative duties : Organizing and attending board meetings, drafting resolutions and minutes, and following up on decisions made during meetings
  • Agenda setting : Working with the board and committee chairs to set the agenda for meetings
  • Pre-meeting planning : Collecting and distributing key documents and reports to prepare for meetings
  • Industry best practices : Highlighting industry best practices and changes
  • Governance policies : Updating governance policies and practices
• Support Registered Office Services including:
  • Provision of official address and point of contact for entities formed in The Bahamas, Cayman Islands and Jersey, Channel Islands with government departments, regulatory agencies and other supervisory bodies
  • Maintain corporate records
  • Mail forwarding
• Provide Registered Agent Services including:
  • Citi Legal entity governance: ensure legal entities are acting in compliance with the Citi policies, standards and procedures as well as adhering to all jurisdictional obligations
  • Receive service of process: accepting legal documents and official correspondence requiring immediate attention
  • Online portal access: maintain up-to-date records in compliance portals with regulatory and government agencies
  • Name availability check: verification and reservation of desired business name within the respective jurisdiction
  • Company formation services: completion and filing of all legal documents, along with Memorandum and Articles of Association
  • Continuations – coordinate filing of documents in both jurisdictions while maintaining uninterrupted business continuity
  • Foreign company registrations : assist with registering the company to do business in another jurisdiction other than where it was incorporated
  • Liquidations: assist in ending the company existence
  • Transfer of Management: assist with the reorganization and transfer of management to a new service provider
  • International entity health check: periodic review of foreign structures and processes to ensure they remain compliant
  • Provision of Nominee Shareholders, Corporate Directors and Officers: preparation and maintenance of corporate records, i.e. registers, minutes and resolutions while effectively discharging the duties of these offices
  • Secure BO and CESRA filings: maintain compliance and oversight
  • Administrative: obtaining certificates of good standing, certificates of incumbency, filing of annual returns, payment of annual registration fees
  • Third Party Risk Management: governance and oversight of third party arrangements across the Citi entities including outsourced arrangements
  • Training: Identify needs and conduct periodic training

Experience

• Experience within trust / corporate services

Qualifications

• Knowledge of company and/or trust administration practices/law; STEP qualified
• Proficient in MS Office applications (Excel, PowerPoint, Word, Outlook)
• Flexible and prepared to undertake a variety of functions
• Excellent time management and organizational skills
• Ability to work under pressure and meet deadlines
• High level of accuracy and attention to detail

Education

• Bachelor’s degree in business or related discipline; law

Time Type:

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