Honeywell Program Support Officer 

Australia 

587771151

Key Responsibilities:

• Assist the Pilot team with diary management, which may include: coordinating and allocating appointments, proactive management of meeting clashes and prioritisation including the hosting of teams meetings.
• Assist the Pilot team with prioritisation of approvals and correspondence responses including email;
• Book and coordinate travel and accommodation for Pilot team;
• Provide office and program administration support to Pilot team e.g. coordinating meetings including sending meeting invitations, booking rooms, organising catering and assisting with the planning of reviews; minute taking;
• Manage action items register, tracking and following up action item resolution including outstanding correspondence;
• Raise Purchase Requisitions including monitoring status of workflow approvals and liaise with Procurement to raise Purchase Orders;
• Liaise with executive level internal and external stakeholders;
• Provide administrative support at meetings and conferences, which may include taking notes and preparing minutes, agendas and action statements;
• Maintain the program filing system on SharePoint and in hardcopy where required; and
• Maintain Pilot SharePoint site.
• Maintains strict confidentiality;

Key Experience & Capabilities:

• Experience in Office Administration and data collation;
• Experience in taking and compiling accurate minutes, undertaking research on a broad range of topics and organising meetings;
• Intermediate to advanced skills in the Microsoft Office suite of applications;
• Microsoft SharePoint user experience (intermediate);
• Capability to communicate correctly across all levels of internal and external stakeholders;
• Outstanding verbal and written communication skills;
• Proven ability to work unsupervised and possess a positive can-do, agile attitude;
• Must currently hold at least NV1 Australian Security Clearance; and
• Must have Australian citizenship.

• JOB ID: req445155
• Category: Business Management
• Location: Australia
• Nonexempt