NetApp WX Program Manager 

United States, New York, New York 

530141851

The statements below are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.

• Front desk duties: sign in visitors, answer main phone, work with assist sign in on the visitor mgmt. system, add NetApp visitors to the NYC office to the bldg. security list
• Responsible for distribution of mail and miscellaneous shipments
• Maintain kitchen supplies such as, coffee, sugar, plates, cups, soda, snacks, etc.
• Order and install supplies for all printers, copiers, and fax machines.
• Order weekly WX provided lunches for the office
• Contact necessary vendor for repair/maintenance of printers/copies, and fax machines.
• Maintain supply of all miscellaneous office products such as pens, pencils, copy paper, notepads, staples, etc.
• Coordinate repair and maintenance of all vending machines/break room equipment when necessary.
• Assist in preparation for large meetings/trainings including conference room set up, catering coordination, clean up, etc.
• Responsible for general office appearance and organization such as, organization of supply closets, clean up/organization of kitchen, clean up/organization of mailroom, and general appearance of entire office
• Coordinate internal moves with local moving company.
• Order furniture supplies as necessary – cubicle parts, conference tables/chairs,etc.
• Coordinate with Property Manager or local contractors for maintenance and repair of misc. issues that may arise.
• Work closely with the janitorial staff to ensure all day and night cleaning is being performed to satisfaction of entire office.
• Coordinate large company events, such as charity events, parties, etc.
• Maintain floor plan and list of all office employees correctly in their assigned seat
• Type general correspondences, memos, charts, tables, graphs
• Assist upper-level management with any projects/presentations
• Other miscellaneous tasks as needed

• Education/Training: Some college preferred

• Experience/Background/Knowledge: 3+ years office management and/or executive administrative assistant experience. Background should include office management; executive administrative assistant; strong word processing skills; real estate background a plus.

• Skills: Microsoft Office; Word; PowerPoint; Excel; E-mail and Internet usage essential to the job. Excellent spelling, grammar and use of the English language is required, as well as exceptional communication and organizational skills. Must be able to establish priorities, delegate tasks, meet deadlines, set goals, handle and organize multiple tasks; take charge in a crisis and successfully resolve difficult situations that may develop from time-to-time.

• Appearance/Personality: Professional appearance, attitude and work ethics. Must be honest; reliable in job attendance and performance; proactive in all tasks and promote a proactive environment; have a positive attitude towards work and others, even in a crisis; take pride in your work; ability to work independently and as a team, and attention to detail. The individual must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands, and to seek supervisory assistance as appropriate.