SAP Executive Assistant EA / Management Support Specialist 

India, Karnataka, Bengaluru 

526819506

The EA will have the ability to work independently on projects and must be able to handle a wide variety of activities and confidential matters with discretion.

Key areas of focus:

• Provide full executive support for the Philippines Managing Director (MD) office and ensure that the MD is well prepared for all sessions, optimizing and leveraging the broader team to drive objectives determined by the MD. This role may potentially be assigned to support other executive leaders outside of the Philippines.
• Support events/projects as assigned including orchestrating Executive visits Philippines, All Hands, Townhalls, and other internal or external events.
• Provide a bridge for smooth communication between the Philippines Managing Director’s office and internal stakeholders in Market Units, Regional and Global.
• Demonstrate ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and understanding mid-term and long-term goals.
• Managing diary/calendar and e-mails for the MD, potentially also including calls and voicemails.
• Monitoring actions and manage reminders
• Managing internal and potentially external correspondence
• Arranging meetings including facilitating ordering of food and refreshments, and co-ordination of Team Meetings and larger external events.
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms / venues for the team.
• Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
• Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Preparation and follow up of meetings including taking meeting minutes.
• Manage shared drives and communities
• Admin support for new starters into the team to include ordering of equipment and monitoring induction.
• Central contact and all other ad-hoc support as needed by Manager and his/her team.
• Resolving issues with some complexity with limited guidance
• Developing collaborative work relationships within own team and cross-functional, including representation of team towards senior management
• Supporting internal projects, including decision taking within clearly defined framework of departmental guidelines and practices
• Supporting knowledge sharing within the team and prepares decision taking
• Community Building & Best Practice Sharing between different offices
• Proactive and able to identify and solve problems
• Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users
• Monitoring budget

What are we Looking for:

• 3 to 5 years of experience as secretary or executive assistant or comparable experience.
• Ability to understand business priorities, proactively anticipate needs, and drive improvements to build capacity for the leadership team.
• Possesses a high level of integrity in handling confidential information in a responsible and discrete manner.
• Trustworthy and reliable individual who is highly responsible and accountable for meeting commitments and deadlines
• Anticipate problems and forward-thinking solutions to ensure the smooth running of the Office.
• Flexibility and agility to learn, work across different time zones, and be open to new ways of working.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships.
• Responsible, team-player, problem solver, detail-oriented with the ability to also be effective independently.
• Technology savvy, proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Basic understanding of share point and document management to easily organize key resources for access.
• Innovative approach to drive efficiency and optimization in day to day running of Philippines Managing Director’s office
• Displays professionalism in dealing with senior executives internally and externally, with customers and partners, is critical to managing customer & partner-facing courtesy communication and logistics

Working Arrangement:

• Required onsite, Monday to Friday
• Location: Taguig City

Successful candidates might be required to undergo a background verification with an external vendor.

AI Usage in the Recruitment Process

For information on the responsible use of AI in our recruitment process, please refer to our

Please note that any violation of these guidelines may result in disqualification from the hiring process.

Job Segment:Cloud, ERP, Sharepoint, Executive Assistant, Administrative Assistant, Technology, Administrative