EY Facilities Coordinator 

Greece, Attica, Athens 

487208420

Your key responsibilities

As a
Facilities Coordinator, you will play a crucial role in ensuring the smooth operation of our facilities. Your key responsibilities will include:

• Coordinating and overseeing all aspects of facilities services team, including Maintenance, Security, Cleaning, Service Level Agreements, Consumables, activities of the administrative and cleaning personnel
• Ensure compliance with health and safety regulations and company policies.

• Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
• Maintaining meticulous records of past maintenance operations to track and analyze facility performance.

• Building and nurturing relationships with external vendors and contractors, including cleaning services, security personnel, maintenance technicians, and equipment suppliers, to ensure high-quality services and cost-effective deals.
• Conducting audits across all company premises all over Greece, to uphold safety, cleanliness, and operational standards.
• Collaborating effectively with cross-functional teams to ensure seamless facility operations and achieve optimal results.
• Assist in the preparation and management of the facilities budget, monitor expenses and identify cost-saving opportunities

What we look for

• Strong academic background with a bachelor’s degree from a top tier university
• Significant work experience in a fast-paced environment in facility management or leading a team
• In depth knowledge of systems, tools and procedures for office maintenance, office & facility management
• Highly skilled in using the MS Office packages (Outlook, Excel, Word, and PowerPoint)
• Strong written and verbal skills both in Greek and English
• Deep understanding and knowledge of purchasing practices and procedures.
• Significant team management skills
• A passion to provide high quality service to the stakeholders

• Proactive mindset, actively seeking ways to improve the office environment and promote recycling and other environmentally friendly processes.
• Strong negotiation skills with the ability to recommend and execute contracts for the purchase of supplies, provisions, services, and equipment.
• A collaborative approach to contribute to initiatives aimed at strengthening facilities management.
• Ability to handle multiple executives, priorities and deadlines

Additionally, we offer you the ability to Shape your Future with Confidence by:

• Developing your professional growth:
• You'll have unlimited access to educational platforms, EY Badges and EY Degrees, alongside support for certifications. You will experience personalized coaching and feedback, and gain exposure to international projects, through our expansive global network, empowering you to define and achieve your own success.
• Dive into our innovative GenAI ecosystem, designed to enhance your EY journey and support your career growth. These advanced AI tools will empower you to focus on higher-value work and meaningful interactions, enriching your professional experience like never before.
• Empowering your personal fulfilment: We focus on your financial, social, mental and physical wellbeing.
• Our competitive rewards package, depending on your experience, includes cutting-edge technological equipment, ticket restaurant vouchers, a private health and life insurance scheme, income protection and an exclusive EY benefits club card that provides a wide range of discounts, offers and promotions.
• Our flexible working arrangement (hybrid model) is defined based on your own preferences and team’s needs, and we enjoy other initiatives such as summer short Fridays and an EY Day Off.
• Our commitment to a sustainable way of operating, encourages volunteerism, promotes sustainable practices and offers opportunities for you to create a positive societal impact.
• Our pride lies in working at EY as one of the most recognized employers in Greece through our multiple awards received over the last 3 years (Top Employer, Great Place to Work and Best Workplace in Professional Services & Consulting).
• Fueling an inclusive culture: We prioritize a diverse, equitable and inclusive environment, where you’ll be embraced for who you are and empowered to use your voice to help others find theirs.