Uber Executive Assistant Business Partner III Insurance 

United States, West Virginia 

460706319

What You’ll Do

• Provide high-level and proactive administrative partnership and manage complex global calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leaders are properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate the intricacies of supporting leaders in a hybrid work environment and a complex conference room landscape
• Serve as the Lead EA for the org by helping with EA support alignment, coverage plans, morale, training and development, and hiring
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and quarterly business reviews (QBRs)
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Prepare detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, action items, and deliverables
• Assist with ensuring the timely review and submission of expenses
• Assist with facility/space planning logistics across several office locations globally
• May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget

Basic Qualifications

• Minimum 8+ years of administrative experience working with Senior Executive Leadership, including C-Level support
• Experience working in a global environment

Preferred Qualifications

• Minimum 10+ years of administrative experience
• Minimum 6+ years experience supporting C-level leader in any sized business or a VP-level leader in a global business
• Provide proactive and strategic administrative partnership to executive leadership
• Continually strategize, advise on and implement ways to optimize leader’s time and efficiency
• Complex, end-to-end meeting management with executive leadership team and senior stakeholders
• Manage end-to-end event planning and logistics, including all-hands, summits, team events and QBRs
• Coordinates frequent and complex domestic and international travel, including managing on the ground logistics
• Team expense, PO, and morale budget management
• Ability to pivot and respond to rapidly shifting priorities
• Ability to navigate ambiguity
• Complex project management including enforcing project timelines, and holding team accountable to AI's and deliverables
• Nurture relationships with leader's directs to understand business context and priorities
• Act as a Lead for the EABP team within the org, responsible for resourcing and development of other EABP professionals as well as ownership over EABP program, upholding standards and guidelines for team-wide administrative efforts
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendar with minimal instruction or supervision
• Proven track record of structuring calendar cadence to support long term business objectives
• Experience with Google suite (calendar, docs, slides, etc)
• Experience working in a complex, matrixed and global environment
• Bachelor’s degree or equivalent practical experience

For New York, NY-based roles: The base hourly rate range for this role is USD$58.66 per hour - USD$65.15 per hour.

You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link .