Microsoft Executive Assistant COO & General Manager GPS 

Germany, Bavaria, Munich 

42254052

As an
Executive Assistant, you will provide high-level administrative support to the General Manager Sales Enablement & Operations / COO and General Manager GPS (Global Partner Solutions) and act as a trusted partner and advisor for both of them. You will manage complex calendars, coordinate travel arrangements, orchestrate meetings and events, and handle sensitive and confidential information with discretion. You will also collaborate with internal and external stakeholders, leverage your vast network, and mentor and support the Business Support community.

A successful candidate will be able to:

• Believe that everyone's abilities can be improved through education, training, learning and hard work, with a focus on getting better instead of being good.
• Multi-task and change direction in response to a fluctuating, sometimes ambiguous work environment.
• Make timely decisions, exercise sound judgment, and work with integrity and professionalism. Be self-motivated and independent with excellent communication and interpersonal skills.
• Possess solid project-management and problem-solving skills. Prioritize and anticipate needs to achieve the right results.
• Have a proven track record of accountability, reliability, confidentiality, and a positive attitude. Be a strong team player who will demonstrate drive and initiative and have a positive and professional approach.
• Share a passion and drive to make our employee experience easy, insightful and trusted.

• Minimum of an associate degree in business administration or other relevant area, or equivalent years of experience performing in adequate roles
• Significant background in an executive assistant role, group administrative, project management, or business operations role
• Demonstrated problem-solving skills and strong attention to detail
• High degree of independence
• High level of trustworthiness, confidentiality and loyalty
• Demonstrated ability to change direction in response to changing work situations
• Ability to accommodate working styles and perspectives of diverse individuals
• Ability to prioritize own work and resources to complete projects on time and to solve routine problems effectively
• Proficiency with MS Teams, Word, Excel, PowerPoint, Outlook, OneNote and all CoPilot products
• Native German and fluent English

Executive Assistant to COO and GM GPS:

• Independent calendar management including planning and control of short- and long-term appointments according to priority
• Independent travel planning and prompt expense accounting
• Preparation of weekly Leadership Team meetings in close collaboration with the Segment Business Manager
• Communication about department-relevant topics in the team
• Budget management for team offsites
• PO process interim approval, closing and invoice verification
• Supplier creation or re-activation
• Preparation and support for all upcoming business and customer meetings
• Coordination and preparation of presentations, e.g. for monthly Town Hall Meetings
• Monitoring of compliance processes and policies within the department
• Support of the management teams in administrative processes and policies
• Independent identification, initiation and management of administrative projects
• OPEX (operational expenditure) controlling
• Preparation and logging of essential contents and tracking of the most important actions and next steps for the leadership teams
• Support for departmental projects
• Active preparation with content guarantee of briefings of public appearances, sometimes together with Corporate & Legal Affairs as well as Public Relations (press interviews, key notes at congresses etc.)
• Embody ourand.