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Capital One Senior Administrative Assistant United States, Minnesota 415197720
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Capital One is looking for an experienced, multitasking, and self-motivated Administrative Support Assistant III to support multiple executives in a fast-paced, tech-savvy environment.
As an Administrative Support Assistant III, you will perform an array of administrative functions critical to running an organization efficiently. You will partner with executives to handle administrative tasks, freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work.
As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, and productive team.
Responsibilities:
Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
Coordinate travel arrangements
Drive key team activities and events (all-hands meetings, team meetings, conferences, ordering supplies, social events)
Prepare professional business communication documents including memos, letters, and emails
Participate in general administrative duties, ad-hoc projects, conferences, and group events
Be an effective partner in planning collaborative events at relevant conferences, or as business development opportunities, and demonstrate willingness to navigate relationship nuances in the process
Prepare and process expense reports in a timely manner with appropriate coding and comments based on client and general business needs
Establish yourself as a main point of contact for your team through your communications and relationship cultivation
Build and maintain good business relationships with executives and administrative staff across the organizations
Successful candidates will possess:
Experience setting up video conference and Zoom or Skype technology for meeting user
Excellent problem-solving and time management skills
Strong written and verbal communication skills
Strong organizational skills
Flexibility to adapt to constantly changing demands and to take on new and unfamiliar tasks
Experience with prioritizing your workload proactively and expeditiously and planning ahead effectively
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. You will also find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:
High School Diploma, GED or equivalent certification
At least 2 years of Administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications:
Associates Degree
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
At least 3+ years of calendar management supporting multiple executives
At least 1+ year of meeting and event planning experience
. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
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