Wells Fargo Executive Specialist 

United States, New York, New York 

393751956

In this role, you will:

• Administrative Support to an Executive Vice President and member of the CIB Operating Committee

• Detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution

• Partner with executive’s business manager to ensure the executive is fully briefed and prepared for meetings etc.

• Perform proxy role for various systems and internal approvals

• Detailed international travel bookings and logistics for senior executives across multiple time zones

• Provide administrative assistance on projects, committee/ Board meeting preparation etc.

• Coordinate senior leader schedules, global travel etc.

• Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed

• Performs detailed administrative tasks as required

• Partner with support teams for any technology, facilities, or support needs that arise for the business

• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals

• Represent the office with competence and professionalism

• Operate with the highest standards of confidentiality, discretion, and diplomacy

• Use initiative to rapidly resolve general issues and queries in an efficient manner

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience providing support to C-Suite/ board level executives

• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors

• Ability to manage changing travel itineraries, accurately manage expense reimbursement, planning events, manage a busy calendar and appointments flawlessly

• Ability to work effectively with key team members and partners across various time zones and locations

• Dynamic, highly motivated, target oriented and professionally committed at all times

• Excellent organizational skills with the ability to multitask and use initiative

• Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment

• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance

• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel and Word

• Experience working in a detailed multinational organization

• Experience working in a financial services organization is essential

• Ability to assess issues, make quick decisions, implement solutions, and influence change

• Ability to take initiative and work independently with minimal supervision in a structured environment

• Ability to develop partnerships and collaborate with other business and functional areas

• Strong attention to detail and accuracy skills

• Resilient, proactive, and hands-on with a can-do attitude

• Meticulous approach with a high attention to detail

Job Expectations:

• Ability to work additional hours as needed

• Willingness to work on-site at stated location on the job opening.

• This position is not eligible for Visa sponsorship

Pay Range

$42.16 - $74.95

10 May 2025

Wells Fargo Recruitment and Hiring Requirements:

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.