Teva Administrative Assistant 

United States, Florida, Weston 

377397205

Essential Duties & Responsibilities:

• Coordinating both onsite and offsite meetings and providing comprehensive administrative support. This includes: (a) collaborating with event coordinators to select hotels/venues, (b) sending periodic communications to the group regarding hotel room reservations, (c) printing meeting materials, and (d) arranging food, name tags, tent cards, and other necessary meeting requirements.
• Schedule and coordinate meetings, appointments, including logistics such as room bookings and equipment setup.
• Prepare PowerPoint slides with graphics for executive and customer presentations
• Prepare monthly expense reports and Coordinate travel arrangements, including flights, accommodations, and transportation.
• Responsible for the monthly reconciliation of purchasing card
• Provide administrative support to various functional groups, including tasks such as mailing, emailing, and scanning documents.
• Assist in the planning, coordination, and execution of culture initiatives and employee engagement programs
• Perform various office administration duties, including reordering office and kitchen supplies, as well as preparing for departmental meetings, etc.
• Monitor the completion of training courses, etc. as needed
• Work on ad hoc assignments with other administrative personnel
• Support the Senior Executive Assistant with daily administrative tasks and projects and act as a backup to the Senior Executive Assistant in their absence.
• Proficient in Microsoft Excel, PowerPoint and Concur.

Education Required: HS Diploma or GED required
Education Preferred: Bachelor’s degree highly preferred
Experience Required: 5-10 years of experience in a high volume, fast faced environment. Equivalent combination of education and experience will be considered.
Experience Preferred:

-Proficient in Microsoft Excel, PowerPoint and Concur.

-Organized, detail oriented, have the ability to multi-task and manage changing priorities.

Functional Knowledge and skills:

We offer a competitive benefits package, including:
• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls.
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan.
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays.
• Life and Disability Protection: Company paid Life and Disability insurance.
• The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.