In joining Jacobs as a Document controller, you will:
• Oversees central master file and field office files, as applicable, for all incoming and outgoing record documents for the projects/programs.
• Ensures that all project documents and records are properly indexed, filed, and archived in accordance with established procedures and standards.
• Review and process incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
• Monitor and control document revisions, ensuring that the latest revisions are available to project team members.
• Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
• Manage the electronic document management system (EDMS), ensuring that it is used in accordance with established procedures and standards.
• Provide training and support to project team members on the use of the EDMS and other document control tools and systems.
• Ensure compliance with project requirements and regulatory standards for document control.
• Assist in the preparation of project document control reports and presentations, as required.
• Perform other duties as assigned by the Project Manager or other senior staff.
• Bachelor's degree in Business Administration, Information Management, or related field.
• Minimum of 5 years of experience in document control in a construction, engineering, or related industry.
• Strong demonstrated knowledge of document control procedures, processes, and tools, including electronic document management systems (EDMS).
• Advanced use of Aconex must.
• Excellent communication, organizational, and analytical skills.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office suite, particularly Word and advanced use of Excel.
• Familiarity with project management software such as Primavera or Microsoft Project is desirable.
Jacobs first started work in the Kingdom of Saudi Arabia in 1945, initially on oil, gas and energy projects. Over time, our work has evolved to focus on urban planning, social infrastructure, water, transportation and ports projects.
