Nokia Executive Assistant 

United Arab Emirates 

331242254

• Seeks, updates and provides information, screens incoming calls and correspondence, prioritizes and responds as appropriate.
• Organizes meetings, meeting facilities and takes care of the follow-up activities (e.g. distributes meeting minutes and presentation materials).
• Further the Executive Assistant plans and arranges (complex) travel itineraries, schedules and processes expenses
• Checks and may approve cost center/function invoices. Gives support in producing presentation materials
• Arranges various external and internal events.
• Supports other team members within the hiring manager's team on an adhoc basis
• Uses experience and looks for ways to develop and improve quality in processes, methods etc. where appropriate
• Seeks, updates and provides information through different channels, networking with other executive offices and coordinating high level meetings with customers and stakeholders
• Additionally interacts and coordinates with members of leadership team and BG management team
• Responsible for researching and compiling special reports, presentations, organization charts, etc
• Arranging business critical internal/external events
  

• Ability to handle information with discretion and confidentiality
• Fluent in English (mandatory)
• Ability to create various forms of communication
• Excellent skills in planning and organizing and feeling comfortable dealing with complex calendars over multiple time zones
• Can prioritize workload in a complex and fast paced environment
• Strong organizational skills and strong attention to details and quality

• Excellent communication and documentation skills, time management, and problem solving skills
• Familiarity with Office 365 tools, MS Teams, Concur, ScRM,
• This job typically requires a degree (AA, AS, BA, BS) in business or equivalent demonstrated experience.
• Ability to multi-task in a fast-paced environment, including prioritizing critical tasks and following-up on less critical tasks• Able to works independently, as well as a team player and is highly organized
• Maintain high level of confidentiality and discretion

It would be nice if you also had:
• Relevant and minimum experience of 2 years in a administration/EA capacity years executive support experience

• Ability to create various forms of communication
• Excellent skills in planning and organizing and feeling comfortable dealing with complex calendars over multiple time zones
• Can prioritize workload in a complex and fast paced environment
• Strong organizational skills and strong attention to details and quality

Nokia has received the following recognitions for its commitment to inclusion & equality:

• One of the World’s Most Ethical Companies by Ethisphere
• Gender-Equality Index by Bloomberg
• Workplace Pride Global Benchmark