Applied Materials Extended Workforce Operations Specialist B3 

Japan 

319812681

Seeking a Subject Matter Expert on regional Extended Workforce (EW) Operations via Vendor Management System (VMS).

Job Description

Seeking a Subject Matter Expert on regional Extended Workforce (EW) Operations.

Key Responsibilities

• Manage EW Request Lifecycle through VMS

• Intake of EW request from stakeholders: collaborate with CBM and GSP Country Focal to coordinate with Hiring Manager (HM), SOW Owners for new or renewal EW request.
• Supplier communication & training: communicate with Supplier to fulfill EW Requests, and ensure compliance with Applied EW policy & VMS process requirements.
• Liaise and support On-site Office Tours & Onboarding: coordinate necessary on-site activities for the sourcing and onboarding of T&M Workers
• Resolve inquiry and issues: address inquiries and lead to resolve identified issues.
• EW forecast: collect EW spending forecast and support for Shopping Cart (SC) creation, Purchase Order (PO) balance mgmt., and budget vs. actual analysis.
• Facilitate EW invoice & payment: coordinate invoice process with Suppliers and collaborate with Finance on Supplier queries.
• Reporting & analytics: provide stakeholders with requested EW data reporting & analytics.
• Cross-functional collaboration: work with teams like HR, Legal, Finance, and IT as needed.

• Govern Back Office Operations

• Performance Metrics Governance: collaborate with Back Office to manage the SLA & KPI for regional EW operations.
• Knowledge Management (KM): update and review KM documents, e.g., Standard Operating Procedures (SOPs).

• Enhance User Experience

• Provide trainings to targeted internal stakeholders or Suppliers for EW process and systems.
• Conduct Open Office Hours with internal stakeholders as needed.
• Support Change Management for new EW policy, process or system changes.

• Support Regional EW Compliance

• Operationalize global EW policy (Worker classification, Temp Tenure limitation).
• Implement required controls as per regional laws/regulations and Applied policies.
• Maintain filing & documentation as per local law, regulation, and company policy requirements.
• Act as the local liaison for EW Operations, ensuring EW team is informed of local law/regulation updates or specific requirements.

• Drive Continued Improvement and Support Project

• Continuously seek opportunities to enhance and streamline regional processes for improved efficiency and effectiveness.
• Assist with global technology roll-out and regional cross-functional initiatives.

Basic Qualifications

• Bachelor’s degree or higher.
• 5+ years of hands-on experience in EW program management, business operations or functional team (e.g., HR, Legal, Finance, Procurement, IT).
• Native proficiency in Japanese, fluent in verbal and written English.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office (Excel, PPT) and familiar with ERP systems (e.g., SAP).

Preferred Qualifications

• Expertise in compliance or regulatory functions, such as labor laws.
• Knowledge of Managed Service Provider (MSP) and Vendor Management System (VMS) models.
• Background in Program Management or familiarity with quality improvement tools like Six Sigma, Lean operations.
• Strong analytical skills, including data mining and analysis.
• Experience in semiconductor, technology or materials management industries.

Bachelor's Degree

4 - 7 Years

Full time

Assignee / Regular