EY Executive Assistant CTH 

Trinidad and Tobago, Port of Spain, Port of Spain 

295453460

Essential Functions of the Job:

You will use your experience, skills and knowledge of organizational policies, procedures, and practices to provide administrative support to a variety of executives within the EY network. You may also provide administrative support to service line or engagement-specific teams, always observing a strict level of client confidentiality. You will adapt solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures and keep abreast of Firm updates and new information. You’ll be part of a high-performing, diverse and inclusive team sharing best practices.

You will manage tasks independently or teams - prioritizing and planning multiple tasks and projects in a high-volume, fast-paced, deadline-driven environment, ensuring high quality and timely completion of work.

The
responsibilitiesof the role should be caried out in accordance with EY’s policies and guidelines; these include, but are not limited to the following:

• Organizing and managing comprehensive schedules including calendar and email management, travel arrangements and associated meetings
• Managing processes related to reimbursable expenses and timesheets as required/ directed by executives
• Preparing and revising documents including presentations, emails, reports, agendas in accordance with the firm’s branding policies
• Coordinating internal and external events as needed
• Developing and managing relationships with key internal/external stakeholders
• Managing executive meetings, calls and projects in both local and virtual team settings
• Responding to internal customer needs with executives; ensuring all queries/concerns are resolved and adhere to firm policy
• Managing documents on appropriate file servers and repositories
• Applying and sharing knowledge obtained on work processes, resources, structure, and business of the firm/service line/functional group
• Working closely with manager to receive timely feedback, providing quality service, and making certain of satisfaction

Required Skills and Abilities

• High attention to detail and self-assurance of quality of work performed
• Ability to assimilate new information, processes, and tools quickly and use creativity and initiative as required
• Ability to manage conflicting priorities, organize workflow and team with colleagues to accomplish tasks and balance workloads
• Proactively leverage and share knowledge with colleagues
• Gain, develop and demonstrate solid working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
• Self-driven and motivated to work independently
• Superior organizational and follow-up skills with strong attention to details
• Strong time, project and risk management skills and ability to deliver multiple assignments under tight deadlines
• Confidentiality of privileged information obtained during work
• Excellent interpersonal skills with ability to build positive working relationships at all levels
• Confidently communicate with audiences from a variety of backgrounds
• Open to constructive feedback and on-going self-improvement

Education:

• Associate degree in related discipline or equivalent work experience

Advanced- level communicator; bilingual and fluent in English and French would be preferred

Experience:

• Minimum of three years of related work experience as an Executive or Administrative Assistant supporting multiple key stakeholders within a large corporate environment
• Relevant certification to the role will be considered an asset
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), MS Outlook (Calendar Management) and MS SharePoint
• Tech savvy with the ability and desire to embrace new and developing software applications
• Ability to communicate effectively and develop positive working relationships

Other Requirements:

• A designated workspace at home with reliable WiFi connection
• Flexibility to report to main office for training, meetings and other engagements as needs arise

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.