JPMorgan Senior Executive Administrative Assistant 

United States, New York, New York 

233378117

As a Senior Executive Administrative Assistant within the Commercial and Corporate Investment Bank, you will be responsible for supporting the Chief Marketing Officer . You will be performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders.

Job responsibilities:

• Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access and general office support
• Produce high quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and advise in advance with issues or delays
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.

Required qualifications, capabilities, and skills:

• At least five years of administrative experience for senior-level executive(s)
• Self-starter, ability to work in a fast-paced environment while managing competing priorities; Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director, C-Suite level (or equivalent) or above
• Strong depth of JPMorgan Chase institutional knowledge and proven ability to navigate the firm fluidly
• College degree is a plus