Microsoft Construction Contracts Administrator 

Canada, Ontario, Toronto 

228229700

Microsoft Cloud Operations and Innovation (CO+I) is the team behind the cloud.are responsible fordelivering over 200 Microsoft web portals, Live and Online Services around the world including infrastructure, security and compliance, operations, globalization, and manageability. Our focus is on smart growth, high efficiency, and delivering a trusted experience to customers and partners worldwide. We are looking for a passionate,individual to help build the network that powers the world’s largest online services.

Within CO+I, the Global Supply Chain teamis responsible fora supply chain that can meet the ever-growing growth of the Cloud and our customers. We support a portfolio of complex, multi-disciplinary, multi-billion, multi-year datacenter construction and lease projects. Furthermore, we support the Operations team that manages and runs the cloud assets. We are looking to fillrole of Construction Contracts Administrator on our Supply Chain Execution team to lead a program of build projects in Toronto, Ontario, Canada.

As a Construction Contracts Administrator, you will play a critical role in ensuring the successful execution of contracts related to construction projects. You will collaborate with cross-functional teams,and external stakeholders to manage contractual agreements, mitigate risks, and drive compliance at thejob site. Your attention to detail,your commercial, contractual andnegotiation skills, and ability to navigate complex contractual landscapes will be essential for this role.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

our culture every day.

Required/Minimum Qualifications

• Bachelor's Degree in Engineering, Computer Science, Supply Chain, Data Analytics, Business, Finance or related field AND 5+ years experience (including internships) in Data Science/Analytics, Finance, Project Management, Supply Chain, and/or Operations
  • OR Master's Degree in Engineering, Computer Science, Supply Chain, Data Analytics, Business, Finance or related field AND 4+ years experience in Data Science/Analytics, Finance, Project Management, Supply Chain, and/or Operations
  • OR equivalent experience.
• Hyperscale data center OR large building construction experience in an owner or general contractor capacity.
• Experience developing and negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation.
• Experience in handling various contract types (for exampleGuaranteedMaximum Price, Lumpsum, Unit Rate, Hybrid and others).

Other Requirements

to meet Microsoft, customer and/or government security screening requirementsfor this role. These requirements include but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will beto pass the Microsoft Cloud Background Check every two years thereafter.

Preferred Requirements

• Bachelor's Degree in Engineering, Computer Science, Supply Chain, Data Analytics, Business, Finance or related field AND 6+ years experience in Data Science/Analytics, Finance, Project Management, Supply Chain, and/or Operations

  • OR Master's Degree in Engineering, Computer Science, Supply Chain, Data Analytics, Business, Finance or related field AND 5+ years experience in Data Science/Analytics, Finance, Project Management, Supply Chain, and/or Operations

  • OR equivalent experience

• Demonstrated understanding of contracting principles and legal terms and conditionsof construction contracts
• Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (including Engineering, Procurement and Construction / Construction Management)
• Demonstrated negotiation, communication, and interpersonal skills.
• Detail-oriented with the ability to manage multiple contracts simultaneously.
• Experienced in Claims Management and construction contracts closeout.
• Proficiency in contract management software and tools.

Sourcing and Category Management IC4 - The typical base pay range for this role across Canada is CAD $88,800 - CAD $165,000 per year.

Find additional pay information here:

Microsoft will accept applications for the role until June 20, 2024.

Documentation Management and Reporting:

• Prepare regular status reports on issues, risks and mitigationsfor internal stakeholders.
• Prepare contractual noticesand register the logsas appropriate using language from terms & conditions.
• Manage the change orders as per contractual terms and conditions.
• Claims management as required per contractual terms and conditions.
• Participate in daily, weekly construction meetings at site along with owner stakeholder to provide commercial feedback when required.
• Ensure SOX (Sarbanes-Oxley Act) and Microsoft Compliance for document filing and document repository.

Project Procurement:

• Participate insourcing activities for General Contractors, Architect Engineers, Commissioning Agents, Cost Management, Project Management, and other various professional servicesas required.
• Execute sourcing plans to ensure delivery of approved contract strategies and project objectives, on time and within budgetas perexecutedcontracts.
• Assisting in developingsuitable negotiation strategies for scopecreep, change orders and claims throughout the lifecycle of the contracts.
• Contribute to supplier evaluation and prepare contract award proposalson an as needed basis.

Contract Review and Compliance:

• Understanding of the contract terms and conditions while ensuring compliance from relevant parties.
• Executes procurement contracting strategies for data center construction projects and/or purchasing opportunities to achieve optimal cost and continuity of supply and services.
• Execute project closeout requirementsincluding claims settlement and demonstrating a complete understanding of lien waivers.

Change Order Management:

• Assist in Change Order negotiations with input from key stakeholders.
• Monitor and mitigate the impact of change orders to the project, and partners cross-functionally to resolve/escalate accordingly.
• Attend change management meetings and report on open change orders as applicable.
• Assist as the commercial Subject Matter Expert and adviseonall change ordersbased on contractual terms and conditions.

OFCI (Owner Furnished Contractor Installed) Management & Quality Assurance:

• Help facilitate equipment once delivered to site, including inspections and appropriate sign offsas per contractual obligation.
• Address quality-related issues as they arise and report as appropriateand work with Project Procurement Managers.
• Partner with Labor Planning team on Field Service Representative (FSR) constraints duringCx(Commissioning). Ensure GC (General Contractors) schedules are coordinated with Vendor Labor constraints.

Coordination & Communication:

• Assumes all post-award contract administration responsibilities withGeneral Contract, OFCI(Owner furnished contractor installed) Suppliers,Architect Engineers,Cx(Commissioning), etc.
• Facilitate and owncommercial decision making on all post-award activities through collaborating and influencing project stakeholders.

Risk Management:

• Identify potential challenges related to the project/contract and develop riskmitigation strategies tomaintain compliance.
• Participate in risk review meetings and provide inputs on the project/contractual risks.

Payment Processing:

• Address and resolve any payment disputes submitted byGeneral Contractors/Suppliers.
• Ensure that all liens are submitted and contracts are closed out properly for final close out.

• Help facilitate and engage as needed in negotiations with contractors and other parties to resolve disputes.
• Help in creating negotiating strategies.

Subcontractor Procurement:

• Monitor theGC’s subcontracting procurement as required and mitigate any foreseen risks.
• Collaborate cross-functionally with stakeholders to review and the GC’s subcontractor procurement deliverables and final recommendation of subcontractor award package.

Stakeholder Collaboration:

• Drives commercial compliance and problem resolution with General Contractors, Subcontractors and Suppliers.
• Actively partners with suppliers to identify and drive continuous improvement and risk management opportunities by evaluating procedural, operational, and/or environmental factors, analyzing root causes of issues, sharing insights with key stakeholders, and influencing the adoption of needed improvements.
• Drives business engagement and partnership with cross-functional teams including Planning, Strategic Sourcing, Cost Management, Engineering, Quality, Construction and Project Managers.

Compliance:

• Ensures consistency, timeliness, quality, and accuracy of deliverables, and ensures Procurement stakeholders are aware of Service Level Agreement (SLA) and/or defined milestones and deliverables terms. Communicates delay to Procurement stakeholders, and independently proposes and executes contingency measures.
• Ensures adherence to policy, educates stakeholders and suppliers on policy compliance, and manages the remediation and resolution of sourcing issues. Identifies opportunities to adapt policy as needed to mitigate risk and better enable suppliers to meet business requirements.

• Create clarity, generate energy, and deliver success; alwaysplanning for the future.
• Drive to achieve results in midst of ambiguity and a matrixed organization.
• Be a high performer by effectively multi-tasking and managing priorities; have a “sense of urgency”regardingissue resolution.
• Understand the importance of relationships inside the company and with Microsoft supply chain partners.
• Embody ourand.