Cellebrite Office Manager 

Germany 

180169462

Roles and Responsibilities:

• Full administration responsibility for all office needs, office maintenance and appearance
• Administrative assistant to Germany VP Sales, includes hotels/flights booking
• IT related such as server issues, equipment/accessories requests
• Tracking Employees absent and working with all insurance agencies (health, office etc.)
• Focal point to Office Landlord –point of contact for all matters.
• Carrying out events, social welfare and employee experience activities for all Germany & wider EMEA
• Managing HR documentation and employment records and benefits e.g. for new hires and leavers
• Provide support and guidance to employees and managers on office policies and ensuring legal compliance
• Full responsibility of all the office supplies and vendors
• Lead office projects
• Coordinating office maintenance and repairs, liaise with building management, and oversee office equipment, ensuring everything is in good working order
• Implement office policies and procedures, ensuring compliance with regulations and company guidelines
• Address any issues or conflicts that arise in the office, finding solutions and ensuring a positive working environment
• Oversee security systems and software (access control, CCTV), troubleshoot technical issues, manage employees access cards
• Ensure compliance with health and safety regulations, conduct safety inspections, and implement protocols for emergencies
• Manage process of invoices, and expenses and ensure that financial records are accurate and up to date
• Regularly check pantry supplies to determine what needs to be restocked.
• Ensure that appliances such as coffee machines, microwaves, and refrigerators are in good working condition

Job Requirements:

• At least 3 years’ experience as Administrative /Office Manager in small medium organizations, OR 4 years as front Desk Manager or Administrative Assistant in mid/big office– must
• Basic understanding of German employment laws
• Experience working with management level and proved proven record for employee service
• Excellent written and verbal communication skills
• Excellent time management skills
• Be proactive, implementation of new processes and improve ways of working
• Ability to multitask and prioritize work
• Able to complete complex administrative tasks with minimal supervision
• Ability to positively engage with both internal and external stakeholders
• Team player
• Excellent interpersonal skills
• Proficient in Microsoft Office
• Experience working in a global environment
• Bachelor's degree