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Bank Of America Administrative Assistant III - Global Human Resources United States, North Carolina, Charlotte 154314065
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This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities:
Communicates with executives and line management to gather and convey relevant information
Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
Required Skills:
Minimum 2+ years administration / business support experience
Strong Word, Excel, PowerPoint & Outlook skills
Ability to Multi-Task, self-starter requires minimum supervision
Ability to proactively look for potential conflicts or issues and resolve
Strong attention to detail
Ability to prioritize and work well under pressure
Ability to obtain information in a timely and efficient manner
Effective comprehension, listening, verbal and written communication skills
Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy
Strong relationship skills and ability to work with a variety of constituent groups
Ability to interface with Senior Executives
Calendar management
Desired Skills:
Visio skills a plus
Proficiency in Concur & Ariba systems
Proficiency in internal technology ordering systems
Skills:
Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Office Administration
Problem Solving
Facilities Management
Oral Communications
Recording/Organizing Information
Research
Written Communications
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