F5 AP Specialist 

Canada, Quebec 

145381900

PRIMARYRESPONSIBILITIES:

Account Payable Activities (85%):

• Process the Accounts Payable invoices into the Oracle Accounting system via the Invoice Batch function this function will be moving to Coupa in Oct-24. Working closely with the Accounts Payable Manager to ensure that the processing complies with company policy and procedures.
• Producing bi-monthly preliminary payment registers and creating payments. Controlling the payment process so invoices are paid in a timely manner. Issuing remittance advice notes to suppliers once all payments are confirmed.
• Reconciliation of supplier statements each month to ensure that F5 Networks does not have any exposures.
• Ad-hoc AP reviews such as the responsibility of reviewing the Invoice Aging to ensure that the overall Aging for 31+ days is under 5%, for running and reviewing the On-Hold Report to clear any outstanding items, the resolution of any invoice or supplier queries.

Employee Expenses (5%):

• To supply cover for checking employee expenses entered in the Concur Expenses System to make sure they comply with the Travel/Expenses Policy, liaising with employees or managers to resolve any issues such as duplicate claims, missing receipts.
• Only expenses payable in GBP and Euros are paid via Concur Pay, all other currencies are paid via EFT payments the Account Payable Specialist is responsible for creating these payments for approval by the EMEA Accounts Payable Manager or above.

Miscellaneous payments to clear intercompany balances, VAT payments and Corporation taxes payments

• Updating the cash forecast with the values of payments being made in month 3 of the quarter
• Run the holds report and clear any outstanding items.
• Back-up for other F5 Companies

KNOWLEDGE, SKILLS AND ABILITIES:Excellent verbal, written and interpersonal communication skills with the ability to work as part of a team as well as direct and manage the work of others.

• Analytical and problem-solving skills.
• Personal ownership and accountability for all work products.
• MS Office with good knowledge of Excel

QUALIFICATIONS:

• Suitable for someone who would like to study towards an accounting qualification (AAT) while working

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Duties are performed in a normal office environment while sitting at a desk or computer table. Duties require the ability to utilize a computer, communicate over the telephone, and read printed material.

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.