Your impact
LAWA is seeking a
Essential Job Duties
- Provide a variety of contract administration duties for multiple professional service contracts, which may include:
- Ensure compliance with contract sections, such as inclusivity, City of Los Angeles ordinances, task orders, cost reimbursables, etc.
- Process the addition and removal of firms to a given contract.
- Track relevant contract information and audit periodically.
- Maintain a log of contract performance.
- Oversee the creation and storage of all applicable documents and files.
- Understand all components of the contract including procurement and any amendments.
- Be familiar with City of Los Angeles and LAWA policies with regards to contracting.
- Conduct activities necessary when contracts expire or need to be closed out.
- May assume other duties as required/needed.
- May be required to work past regular work shift.
Task Orders
- Create labor, other-direct-cost, scope-based, and closeout task orders.
- Review Task Order Solicitations and corresponding proposals to ensure that they adhere to both the contract and City of Los Angeles policies.
- Monitor task order expenditures and anticipate when a budget reduction / increase is warranted.
- Resolve task order funding issues by working with the various LAWA teams.
- Resolve task order and contract related issues as they arise.
- Other duties as required.
Other
- Work with different partners within the Airport Development Group including executive offices, delivery programs, project teams, payment analysts, IT staff, budget teams, etc.
- Coordinate with other LAWA groups, including Strategic Sourcing Division, Operations & Maintenance, etc.
- Provide administrative support to LAWA management.
- Prepare meeting agendas, minutes, and other written correspondence.
- Prepare ad-hoc reports as requested by LAWA management or as necessary.
- Attend meetings, including pre-bid/pre-proposal and outreach events.
- Assist in resolving issues between firms and LAWA.
- Process/coordinate LAX Security badge request packages: quality control and submission to the LAX Security Badge Office and Airfield Driving Permit Office.
Here's what you'll need
- Bachelor’s degree
- 3-5 years of experience in the administration of commercial/government contracts.
- Understand the basic principles of cost accounting, contract lifecycles, and construction phases.
- Experience with task order contracts.
- Familiar with the United States General Services Administration per diem guidelines.
- Critical thinking skills to address and resolve administrative and process issues.
- Able to present information succinctly.
- Must be detail oriented and highly organized.
- Effective oral and written communication skills.
- Must be able to interface with a variety of people with different technical and educational backgrounds.
Ideally, you'll also have:
- Knowledge and direct experience in SBE/LBE/LSBE/DBE/DVBE/MWBE program coordination and compliance.
