Nvidia Customer Meeting Coordinator 

United States, California 

114050229

US, CA, Santa Clara

What You'll Be Doing:

• Planning and coordination of customer meetings at NVIDIA events and offices. Be responsible for the end-to-end organization of customer meetings, and special events, including securing conference rooms, scheduling equipment setup, and agenda preparation.

• Logistics Management: Coordinate all logistical elements such as catering, transportation, accommodations, audiovisual needs, and event materials, ensuring everything runs smoothly on the day of the event/meeting.

• Communications: Serve as the primary point of contact for internal teams, external partners, and attendees, providing timely updates and handling inquiries with professionalism and clarity.

• On-Site Execution: Supervise the setup, registration, and real-time problem-solving during events, ensuring all details align with expectations and that any issues are resolved quickly.

• Post-Event Follow-Up: Gather feedback, prepare reports, and coordinate debrief sessions to evaluate success and identify areas for improvement.

• Some roles may require occasional evening or weekend work depending on event schedules. The position typically demands a proactive, detail-oriented individual who thrives under pressure and enjoys creating memorable, well-executed events.

What we need to see:

• 5+ years of experience in event coordination, office administration, or customer service roles.

• Associate’s or Bachelor’s degree in Hospitality, Business Administration, or certification in event planning or project management (or equivalent experience).

• Organizational excellence; strong multitasking and time-management abilities to handle multiple events and priorities simultaneously. A meticulous approach to ensuring all event elements are executed perfectly.

• Communication and collaboration; exceptional written and verbal communication skills to interact confidently with diverse audiences. Ability to collaborate across departments and work effectively in fast-paced environments. Experience with engaging with customers, executives and VIPs.

• Problem-Solving; quick thinking and adaptability to respond to unforeseen challenges as they arise.

• Technical Proficiency; strong command of MS Outlook calendaring tool.

Ways to stand out from the crowd:

• Familiarity with event management software, scheduling platforms, and standard office tools.