JPMorgan Executive Administrative Assistant 

United States, Illinois, Chicago 

107055847

Job responsibilities

• Maintain complex and detailed calendar; Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external calls and meetings; Arrange and coordinate complicated domestic and international travel; Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization; Maintain current organizational charts and Executive Bio’s; Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
• Handle regular activities without prompting, and advise in advance with issues or delays
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly; Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discreation and good judgment in confidential situations and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus