Staffing Coordinator jobs

As an Executive Support Coordinator (ESC), you’ll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.

Your key responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
• Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
• Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
• Develop and maintain relationships with internal personnel at all levels to complete support activities
• Manage and coordinate small projects and track progress
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
• Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
• Collaborate with the executive support team to facilitate smooth operations and effective communication

Skills and attributes for success:

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
• Proactively coach and share knowledge with colleagues
• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
• Work independently with minimal supervision

To qualify for the role, you must have

• Ability to provide in-office support five days a week
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices

• Proficiency in MS SharePoint

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Our expectation is this is 100% in office job.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

Your Key Responsibilities

• Lead HR and Workforce Transformation projects, focusing on HR reimagined, people strategy, and HR operating model redesign.
• Develop and implement Global Business Services (GBS) and HR Shared Services (HRSS) frameworks to enhance service delivery models.
• Conduct valuation, modeling, and economic analysis to support HR transformation initiatives.
• Collaborate with senior leadership to identify HR needs and develop strategic plans that align with business objectives.
• Design and optimize people technology strategies, including tech selection and HR IT operating models.
• Analyze current HR processes and systems, recommending improvements and best practices in HR process and experience design.
• Leverage data insights and automation to drive continuous improvement in HR operations.
• Facilitate workshops and training sessions to promote HR transformation initiatives.
• Monitor project progress, ensuring timely delivery and adherence to budget.
• Develop metrics to measure the success of HR transformation initiatives.
• Stay updated on HR trends and technologies to drive continuous improvement.

What You’ll Need to Succeed

• Strong understanding of HR and Workforce Transformation principles, including HR reimagined and people strategy.
• Expertise in HR operating models, GBS, HRSS, and service delivery frameworks.
• Proficiency in people technology strategy, tech selection, and HR IT operating models.
• Strong analytical and problem-solving skills, with a focus on data insights and automation.
• Excellent project management skills, with the ability to manage multiple projects simultaneously.
• Exceptional communication and interpersonal skills.
• Ability to influence and engage stakeholders at all levels.
• Change management expertise.

To Qualify for the Role, You Must Have:

• 8+ years’ experience in HR consulting, L&D, or transformation
• Experience in managing or enabling enterprise-wide HR programs
• Proven success in building and executing learning strategies for large-scale change
• Bachelor’s or Master’s degree in HR, Organizational Development, or related fields
• Prior exposure to professional services or global consulting environments is an advantage

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.