Office Administrator jobs

We’re creating a new and highly strategic role in the Office of the CEO for a hands-on AI-native technologist who can shape, prototype, and help lead the next generation of AI-driven experiences at eBay. Reporting to the Chief of Staff to the CEO, you will serve as a strategic technical partner and prototyping force multiplier in the Office of the CEO. You'll explore and bring to life new ideas that leverage emerging AI technologies while working in close proximity to our CEO, helping shape and define what the future of eBay should look and feel like in an AI-powered world. This is a rare opportunity to partner directly with the CEO and senior leadership, acting as both a thought partner design technologist. Everything from turning high-level visions into tangible, intelligent prototypes that push the boundaries of what’s possible in e-commerce.

Vision Partner to the CEO

• Work directly with the CEO to define and evolve eBay’s AI-forward product vision through whiteboard thinking, rapid prototyping, and technical demos.

• Act as a real-time collaborator and technical translator—taking loosely defined, speculative, or exploratory ideas and giving them shape and substance.

• Analyze continuously the frontier of emerging AI technologies (agents, multimodal models, orchestration layers, etc.) for strategic relevance to eBay’s mission.

Rapid Prototyping & Applied AI Exploration

• Build lightweight proof-of-concept tools, intelligent experiences, and interactive mockups that communicate ideas clearly and compellingly.

• Translate experiments into influential narratives that inspire internal teams and inform roadmap strategy.

Cross-Team Advocacy & Strategic Leadership

• Work across product, platform, and design teams to socialize future-facing ideas and technical possibilities.

• Highlight key trends, tooling evolutions, and industry leanings to senior leadership.

• Contribute to internal thought leadership and frameworks for how eBay approaches innovation in an AI-first world.

What you will bring:

• A strong background (7+ years of experience) in engineering, technical product development, prototyping, or innovation roles—preferably in high-velocity environments or startups.

• Demonstrated aptitude in navigating emerging technologies : including LLMs, prompt engineering, agentic workflows, orchestration frameworks (LangChain, AutoGen, Semantic Kernel), and generative UI platforms.

• Proven ability to prototype rapidly across a range of mediums—code, design tools, visual mockups, interactive demos.

• Experience working with or building MCP-compatible systems or plugins (e.g., Figma Dev Mode, VS Code extensions, API toolchains).

• Comfort working with modern AI developer tools such as Cursor, Copilot, v0.dev, Claude, or OpenAI APIs.

• Comfort navigating ambiguity and acting with high autonomy—able to move fluidly between strategic thinking and technical execution.

• Strong communication and storytelling skills—capable of framing technical ideas to executive stakeholders with clarity.

• Passion for working on transformative products and a strong point of view on how AI can reimagine commerce and human-computer interaction.

The base pay range for this position is expected in the range below:

What you will accomplish:

• Deliver secure and reliable collaboration experiences to employees worldwide by managing and optimizing platforms such as Microsoft 365, Slack Enterprise Grid, and Google Workspace.

• Increase adoption of advanced technology, including AI integrations and in-product AI enhancements, to boost productivity and simplify how teams connect.

• Strengthen system security and compliance through proactive incident response and ongoing safeguards for sensitive information.

• Enable organization-wide growth by developing training programs and sharing knowledge with lower-level support teams to enhance operational maturity.

• Collaborate across IT, business units, and vendors to ensure alignment between collaboration platform strategy and eBay’s broader strategic objectives and product roadmaps.

• Guide successful change and release management, translating upcoming technology updates into user-oriented solutions for business continuity.

What you will bring:

• Bachelor’s degree in Computer Science, Information Technology, Business Information Systems, or equivalent work experience; certifications like ITIL, COBIT, Agile, Six Sigma, Slack, or Microsoft are valued.

• 7+ Years of experience administrating M365 and Google Workspace configurations.

• 5+ Years of experience with Slack Enterprise Grid administration and integrations.

• 5+ Years of experience administrating Exchange, Exchange Online, Cisco Cloud Email Security or other email systems and have implemented DMARC, DKIM, SPF, and BIMI.

• 3+ Years of experience administrating Windows and Linux OS.

• 1+ Years of building and implementing AI agents, MCP Servers, and in-product AI enhancements.

• Deep expertise in administering Microsoft 365, Google Workspace, and Slack Enterprise Grid, with strong skills in platform integrations and automation using PowerShell and Graph API.

• Track record of securing enterprise applications and applying identity and access management principles, including hands-on experience with Exchange Online, Cisco Cloud Email Security, Active Directory, and Entra ID.

• Experience implementing and supporting AI-powered agents and enhancements, and using tools such as PowerAutomate and Google Apps Script.

• Advanced problem-solving capabilities for complex networking and firewall issues, along with knowledge of release management and compliance standards such as CAB, MS Purview, and MS Defender.

• Willingness to participate in 24x7 on-call rotation and ability to communicate effectively with diverse stakeholders, including non-technical users and global teams.

The base pay range for this position is expected in the range below:

Job Description:

This job is responsible for preparing and reviewing documentation in accordance with bank policies and procedures to facilitate closings with the client. Key responsibilities include working on routine to more complex documentation as assigned by the Market Leader or designee and interfacing working with company vendors, legal counsel, line partners, and clients to ensure world-class documentation accuracy. Job expectations include maintaining accuracy of documentation and system of record financial data, delivering documents in a timely manner, and eliminating controllable rework.

Job Description

This job is responsible for preparing and reviewing business banking loan documentation in accordance with bank policies and procedures to facilitate closings with the client. Key responsibilities include working on routine to more complex documentation as assigned by the Market Leader or designee and interfacing working with company vendors, legal counsel, line partners, and clients to ensure world-class documentation accuracy. Job expectations include maintaining accuracy of documentation and system of record financial data, delivering documents in a timely manner, and eliminating controllable rework.

Responsibilities:

• Ensures that loan documentation and lien perfection meet bank policies and procedures and that work products are delivered in an accurately and timely manner

• Reviews documentation, performs due diligence and collateral perfection, and monitors loan documentation for a specific market segment

• Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework

• Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements

• Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding

• Works closely with Client Managers, Credit and Portfolio Officers, Agency Management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions

Required Skills:

• Demonstrated history of employing excellent communication skills both written and verbal and acts with urgency

• Demonstrated ability to professionally handle multiple tasks while balancing the need for both quality and efficiency in a fast-paced metric-centric environment is a necessity

• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, and OneNote)

• Strong organizational skills with time management, and ability to manage multiple priorities under tight deadlines

• Commitment to excellent internal and external customer service

• Motivated, solution driven and creative thinker

• Adapts and embraces change in technology, changes in policies and procedures

• Demonstrates the ability to lead and fosters teamwork and change

Desired Skills:

• College Degree preferred

• Working knowledge of LoanIQ, HotDocs, and Credit Center

• Commercial real estate loan experience

• Paralegal experience is beneficial

• Comprehension of commercial credit operations

• Desire the commitment to take on leadership responsibilities and grow within the role

Skills:

• Attention to Detail

• Customer and Client Focus

• Data Collection and Entry

• Due Diligence

• Prioritization

• Adaptability

• Business Acumen

• Oral Communications

• Written Communications

Responsibilities

Reviews construction draw packages, identifies and helps resolve construction and title issues, keeps accurate records of detailed construction loan budgets and all sources of funds, including loan funds and non-loan sources of funds, and ensures loans are in balance all with some supervision Serves as a point of contact for assigned clients on all loan related servicing matters for moderately complex to complex deals which may include syndicated loans and delivers a high level of service to lenders, investors, borrowers, vendors, and Lines of Business while ensuring compliance with servicing agreements, government regulations, and the bank's policies with minimal supervision Coordinates fundings with Fulfillment and Assignment Desks as needed and ensures communications are timely and accurate Performs payoff quotes and related calculations including prepayment calculations Assists Loan Administrators with their primary responsibilities and helps managers in directing workflow and performing quality assurance activities.

Required Qualifications:

Has two or more years previous commercial real estate loan administration experience Familiarity with commercial credit or commercial loan terminology Experience with reading, interpreting, and analyzing complex legal documentation such as credit agreements, and amendments Highly organized, proactive, and able to plan, prioritize and manage deliverables Strong written and verbal communication skills; able to target messaging to different audiences Effective problem-solving skills Proficient computer skills, including Windows, Excel, Word, and Outlook Can work independently while balancing early escalation to ensure seamless closing Adapts well to a quickly evolving environment.

Finance, accounting, or mathematical background Experience with LoanIQ, ACBS, or similar booking platform Funding experience payments/advances to commercial loan clients Bachelor’s degree or equivalent loan administration experience Monitors, research and instructs payment processing for borrower payments, disbursements, and fees and collects appropriate fees due from the lender or servicer Maintains past due principal, interest, and fees as well as reconciliation exceptions within acceptable levels

Problem Solving

Recording/Organizing Information

Relationship Building

Data Collection and Entry Financial Analysis

Oral Communications

Written Communications

Data Management

Legal Structures and Legal Forms

Regulatory Compliance Result Orientation

High School Diploma / GED / Secondary School or equivalent