Administrative Supervisor jobs
EY Manager Executive Administrative Coordinators United States, Ohio, Cleveland
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Your key responsibilities
- Develops relationships with key internal customers to identify and proactively address emerging needs to evaluate and coach executive assistants on their performance
- Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals.
- Influences customers and/or organizational leadership to accomplish operational objectives
- Manages a group of people within a defined discipline, geography or national department
- Will also meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
- Sets up full project plans rapidly for project teams including objectives, milestones, priorities, teams, calendar and nature of deliverables
- Leads the assembly of the right team to achieve business goals by creating the right mix of skills and the right environment
- Alerts teams and colleagues to social, economic and technology trends likely to affect EY and/or our clients’ business
- Anticipates what customers will want and follows up on a regular basis
- Participates in teams drawn from other areas of EY
Skills and attributes for success
- Manages and counsels mid to large size teams up to approximately 30 people within a location or department
- Solicits on-going feedback from customers to evaluate and coach individuals on their performance
- Demonstrates proactive business development by initiating discussions with existing internal clients on possible additional work and satisfaction with current support
- Coordinates and assists with budget planning and is responsible for operating within approved budget
- Meets or exceeds the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
- Creates a culture that supports knowledge transfer and teaming
- Participates on national or area projects
- Proficiency in MS Word, Excel, PowerPoint, and Outlook
- Works independently on complex projects
To qualify for the role, you must have
- Bachelor's degree in a related discipline, or equivalent work experience required
- 8-10 plus years of experience
- 5 plus years of experience managing people
- In-office presence as needed to meet with teams and customers
- Must be flexible to travel
- Flexibility to work outside of core hours. This role will support EST time zone and must have flexibility to accomodate.
Ideally, you’ll also have
- Experience with project management
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $99,300 to $185,800. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $119,200 to $211,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
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Flywire Administrative Business Partner United States, Massachusetts, Boston
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Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.
With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
The Opportunity:
We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.
- Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
- Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
- Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
- Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
- Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
- Supporting Executive events/offsites and Board logistics (when applicable)
- Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
- Drafting, proofreading, and wordsmithing communications and presentations as assigned
- Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
- True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person
Here’s What We’re Looking For:
- Bachelor’s Degree or applicable professional experience/training
- 5+ years of administrative experience in a fast paced industry
- In office 3 days per week to overlap with Executive presence
- Experience working with Executives with international teams
- Meticulous attention to detail and strong planning and decision making capabilities
- Calm under pressure and able to multitask and pivot as necessary
- Flexible and able to handle ad hoc issues that may arise outside of core business hours
- Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
- Unwavering confidentiality with sensitive personal and corporate information
- Excellent written, verbal and presentation skills
- Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
- Proven track record of exceptional calendar management and prioritization
- Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
- Experience in project management and cross-functional coordination
What We Offer:
- Competitive compensation, including Restricted Stock Units
- Employee Stock Purchase Plan (ESPP)
- Flying Start - Our immersive Global Induction Program
- Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
- Dynamic & Global Team (we have been collaborating virtually for years!)
- Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
- Be a meaningful part in our success - every FlyMate makes an impact
- Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
- Great Talent & Development Programs
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
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EY Executive Administrative Coordinator - Specific Locations United States, Illinois, Chicago
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As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
Your key responsibilities
- Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
- Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
- Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
- Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
- Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
- Protect confidential/proprietary information and manage data and records securely
- Demonstrate high level firm/service line knowledge of QRM policies
- Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
- Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
- Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
- Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
- Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
Skills and attributes for success
- Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
- Independent decision maker exercising discretion/judgment
- Assimilate unfamiliar issues rapidly
- Proactively escalate identified or potential issues
- Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
- Navigate organizational structures, changing environments and sensitive relationships
- Prioritize and perform multiple tasks simultaneously
- Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
- Work independently
To qualify for the role, you must have
- BA/BS degree or relevant experience
- 8-10 plus years of experience
- Typically, no less than 5 - 7 years relevant experience
- Flexible for overtime as required. Vacation dependent on business needs and cycles.
- Work primarily onsite in the EY office, client or meeting site as determined.
- Must be flexible to travel
Ideally, you’ll also have
- 5+ yrs. exp supporting senior leadership level executives in large organization or firm
- Project coordination experience
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $116,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $77,000 to $132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
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Bank Of America Audit Supervisor United States, North Carolina, Charlotte
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Responsibilities:
Executes audit strategy for the sound application of risk-based auditing by defining audit scope and audit programs, and leverages automation and innovative methods in a timely and high quality manner
Exercises sound knowledge of product, business, and technical expertise to effectively challenge management to improve the control environment
Assesses impacts to business processes, controls, and strategies to provide recommendations on severity ratings
Provides input on draft audit reports and shares audit results with business leaders
Supports the development of peers and teams through on-the-job-training and fosters an inclusive work environment
Establishes business partner relationships, primarily with line management, to develop business knowledge
Uses innovative tools to complete audit activities more efficiently (e.g., testing)
Validates issues once risk has been remediated by the business
May lead smaller audit teams on individual bodies of work (Auditor In Charge) under the supervision of a Senior Audit Manager
Required Qualifications:
Minimum 5years of audit experience
Desired Qualifications:
Strong working knowledge of Consumer laws/regulations in the financial services industry
Experience leading projects or bodies of audit work
Skills:
Analytical Thinking
Audit Planning
Internal Audit Review
Issue Management
Risk Management
Attention to Detail
Automation
Business Acumen
Project Management
Technical Documentation
Coaching
Critical Thinking
Relationship Building
Written Communications
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Bank Of America Audit Supervisor - Global Corporate Investment Banking United States, New York, New York
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Responsibilities:
- Executes audit strategy for the sound application of risk-based auditing by defining audit scope and audit programs, and leverages automation and innovative methods in a timely and high quality manner
- Exercises sound knowledge of product, business, and technical expertise to effectively challenge management to improve the control environment
- Assesses impacts to business processes, controls, and strategies to provide recommendations on severity ratings
- Provides input on draft audit reports and shares audit results with business leaders
- Supports the development of peers and teams through on-the-job-training and fosters an inclusive work environment
- Establishes business partner relationships, primarily with line management, to develop business knowledge
- Uses innovative tools to complete audit activities more efficiently (e.g., testing)
- Support multiple projects using technology and analytic techniques to work effectively and efficiently in a fast-paced environment.
Required Qualifications:
- Bachelor's Degree or equivalent work experience
- Minimum 5-7 years of internal audit or front office business control or compliance or risk management experience covering the corporate and investment banking (GCIB) business (e.g. equity capital markets, debt capital markets, investment banking, corporate banking, leasing etc.)
- Minimum 2 years of experience auditing the Investment Banking Business within an organization (GCIB)
- Experience with risk and control identification and assessment
- Experience with stakeholder management
- Pro-active, positive attitude, exhibits sense of ownership, flexibility and intellectual curiosity
- Sound organizational, analytical, oral, and written communication skills
Desired Qualifications:
- Experience with coaching less experienced team members
- Experience of working in a large global bank
- Chartered Financial Analyst (CFA), Certified Public Accountants (CPA), Financial Risk Manager (FRM), Certified Internal Auditor (CIA) or relevant qualifications
- Familiar with risk and controls in the business mentioned
- Analytical skills
- Makes sound judgement regarding gaps and risks associated
- Stakeholder engagement and communication skills
Skills:
- Analytical Thinking
- Audit Planning
- Internal Audit Review
- Issue Management
- Risk Management
- Attention to Detail
- Automation
- Business Acumen
- Project Management
- Technical Documentation
- Coaching
- Critical Thinking
- Relationship Building
- Written Communications
- Knowledge of banking products and processes
These jobs might be a good fit
Bank Of America Audit Supervisor - Global Corporate Investment Banking United States, New York, New York
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Responsibilities:
- Executes audit strategy for the sound application of risk-based auditing by defining audit scope and audit programs, and leverages automation and innovative methods in a timely and high quality manner
- Exercises sound knowledge of product, business, and technical expertise to effectively challenge management to improve the control environment
- Assesses impacts to business processes, controls, and strategies to provide recommendations on severity ratings
- Provides input on draft audit reports and shares audit results with business leaders
- Supports the development of peers and teams through on-the-job-training and fosters an inclusive work environment
- Establishes business partner relationships, primarily with line management, to develop business knowledge
- Uses innovative tools to complete audit activities more efficiently (e.g., testing)
- Support multiple projects using technology and analytic techniques to work effectively and efficiently in a fast-paced environment.
Required Qualifications:
- Bachelor's Degree or equivalent work experience
- Minimum 5-7 years of internal audit or front office business control or compliance or risk management experience covering the corporate and investment banking (GCIB) business (e.g. equity capital markets, debt capital markets, investment banking, corporate banking, leasing etc.)
- Minimum 2 years of experience auditing the Investment Banking Business within an organization (GCIB)
- Experience with risk and control identification and assessment
- Experience with stakeholder management
- Pro-active, positive attitude, exhibits sense of ownership, flexibility and intellectual curiosity
- Sound organizational, analytical, oral, and written communication skills
Desired Qualifications:
- Experience with coaching less experienced team members
- Experience of working in a large global bank
- Chartered Financial Analyst (CFA), Certified Public Accountants (CPA), Financial Risk Manager (FRM), Certified Internal Auditor (CIA) or relevant qualifications
- Familiar with risk and controls in the business mentioned
- Analytical skills
- Makes sound judgement regarding gaps and risks associated
- Stakeholder engagement and communication skills
Skills:
- Analytical Thinking
- Audit Planning
- Internal Audit Review
- Issue Management
- Risk Management
- Attention to Detail
- Automation
- Business Acumen
- Project Management
- Technical Documentation
- Coaching
- Critical Thinking
- Relationship Building
- Written Communications
- Knowledge of banking products and processes
These jobs might be a good fit
Teva Supervisor Supply Chain United States, Mississippi
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Essential Ares of Responsibility:
All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non-essential functions are assumed to be included in other related duties or assignments.
- Oversees inbound and outbound activities and subordinates to ensure accuracy, completeness and condition of shipments
- Reviews shipping notices, bills of lading, invoices, orders, and other records to determine shipping priorities, work assignments, and shipping methods required to meet shipping schedules
- Reviews and standardizes procedures to improve efficiency of subordinates
- Addresses Customer Service and Sales departments issues related to the outbound operations
- Creates and/or compiles composite reports of details related to outbound operations from system data, systems generated reports, and individual reports of subordinates
- Any other related duties as required
Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.
- Education/Certification/Experience:
- High School Diploma or equivalent required
- 3+ years of supervisory/management experience in distribution center operations in large-scale distribution environment or 2+ years of supervisory/management experience in a pharmaceutical distribution environment or related healthcare/perishable product field; or equivalent combination of experience that gives the individual the necessary knowledge, skills and abilities to do the job
Skills/Knowledge/Abilities:
- Communicates clearly in written or verbal form
- Maximize effectiveness of supervising activities of workers engaged in verifying and keeping records of outgoing shipments due to a high level of understanding of the distribution center process flow
- Demonstrate proficiency in Microsoft Office Word and Excel
- Proficient in problem-solving processes
- Understands and applies project management skills
- Has excellent performance observation skills
- Understands and applies job tools/aids techniques to training initiatives
- Effectively interfaces with senior management and subject matter experts
- Effectively mentors junior team members
- Ability to learn and understand the pharmaceutical distribution industry, related regulations, and the operational implications
- Must have the ability to be trained and certified to operate industrial fork-trucks and other material handling equipment
TRAVEL REQUIREMENTS
On demand working hours related to product launches, physical inventories or any other special projects
PHYSICAL REQUIREMENTS:
- Regularly required to walk and stand
- Regularly lift and/or move up to 10 pounds
- Frequently lift and/or move up to 25 pounds
- Occasionally lift and/or move up to 50 pounds
- Occasionally required to climb, stoop, or kneel
Visual Acuity:
Perform activities such as computer work, preparing and analyzing data, and extensive reading
WORKING ENVIRONMENT
May be required to wear personal protective equipment (PPE) as needed on site visits (i.e. safety glasses, hearing protection, gloves, etc.)
We offer a competitive benefits package, including:
- Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls
- Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan
- Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays
- Life and Disability Protection: Company paid Life and Disability insurance
- The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment
The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.
These jobs might be a good fit
Share
Your key responsibilities
- Develops relationships with key internal customers to identify and proactively address emerging needs to evaluate and coach executive assistants on their performance
- Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals.
- Influences customers and/or organizational leadership to accomplish operational objectives
- Manages a group of people within a defined discipline, geography or national department
- Will also meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
- Sets up full project plans rapidly for project teams including objectives, milestones, priorities, teams, calendar and nature of deliverables
- Leads the assembly of the right team to achieve business goals by creating the right mix of skills and the right environment
- Alerts teams and colleagues to social, economic and technology trends likely to affect EY and/or our clients’ business
- Anticipates what customers will want and follows up on a regular basis
- Participates in teams drawn from other areas of EY
Skills and attributes for success
- Manages and counsels mid to large size teams up to approximately 30 people within a location or department
- Solicits on-going feedback from customers to evaluate and coach individuals on their performance
- Demonstrates proactive business development by initiating discussions with existing internal clients on possible additional work and satisfaction with current support
- Coordinates and assists with budget planning and is responsible for operating within approved budget
- Meets or exceeds the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
- Creates a culture that supports knowledge transfer and teaming
- Participates on national or area projects
- Proficiency in MS Word, Excel, PowerPoint, and Outlook
- Works independently on complex projects
To qualify for the role, you must have
- Bachelor's degree in a related discipline, or equivalent work experience required
- 8-10 plus years of experience
- 5 plus years of experience managing people
- In-office presence as needed to meet with teams and customers
- Must be flexible to travel
- Flexibility to work outside of core hours. This role will support EST time zone and must have flexibility to accomodate.
Ideally, you’ll also have
- Experience with project management
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $99,300 to $185,800. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $119,200 to $211,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
These jobs might be a good fit
