Administrative Assistant jobs
Boston Scientific Administrative Assistant United States, Minnesota
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Strategic Leadership & Commercial Execution
- Develop and execute strategic plans for the product portfolio, ensuring alignment across internal and external teams.
- Translate customer needs into actionable strategies that drive adoption, market share, and revenue growth.
Cross-functional Collaboration & Communication
- Serve as the internal product expert and key point of contact across the organization, providing strategic insight, market context, and portfolio guidance.
- Collaborate with Sales Operations, Integrated Communications, Field Sales, and other stakeholders to develop innovative marketing programs and sales tools.
- Partner with international colleagues to align global strategy with local market insights and opportunities.
Analytics, Market Insights & Product Expertise
- Serves as a clinical and functional expert to external and internal customers and the broader organization: the "go-to" person for guidance, insight and questions on capital and disposable product portfolio
- Conduct regular financial analyses to assess performance, identify trends, and refine commercial tactics.
- Gather and synthesize feedback from key opinion leaders, customers, market research, and internal stakeholders to inform portfolio decisions.
- Leverage core marketing competencies such as segmentation, positioning, messaging, and channel strategy to support top- and bottom-line growth.
Required Qualifications:
- Bachelor’s degree required.
- Minimum of 6 years of experience in strategic marketing, product management, or commercialization roles, preferably within healthcare or medtech.
- Demonstrated ability to develop and execute go-to-market strategies and value propositions.
- Strong influencing skills, with the ability to lead cross-functional teams without direct authority.
- Proven experience working with customers and internal partners to drive results.
- Strong analytical skills and financial modeling capabilities, with a strong understanding of market dynamics and competitive positioning.
- Willingness to travel domestically and internationally up to 30%.
Preferred Qualifications:
- MBA or other advanced degree preferred.
- Experience with medically oriented or clinically regulated products.
- Familiarity with new product development processes and commercialization within regulated industries.
- Global mindset and experience collaborating with international teams to adapt strategies for local markets.
Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).
Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).
For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.
Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.
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Boston Scientific Administrative Assistant IV United States, Minnesota
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Job Purpose:
Reporting to the Senior Maintenance Engineer, the role of Maintenance Technician is to provide electrical and mechanical maintenance support to ensuring that equipment asset performance is maximised. A high maintenance standard is a must as is adherence to quality standards and safety.
Key Responsibilities:
- Maintain Planned Preventative Maintenance through CMMS System (BMRAM)
- Carry out the maintenance of production process equipment, to include planned preventative and unplanned maintenance tasks.
- Carry out detailed root cause analysis on breakdowns to implement corrective repairs. Review planned preventative maintenance procedures (PM’s) to improve their quality and effectiveness and manage amendments to same though the Senior Maintenance Engineer and/or CMMS admin where appropriate.
- Provide support to the Line support team and systems to maximise equipment uptime for the Value Streams in accordance with the requirements of the business.
- Assist the department in achievement of world class equipment uptime (M.T.T.R. and M.T.B.F. metrics) through the utilisation of downtime and OEE (Overall Equipment effectiveness) data.
- Work with Senior Maintenance Engineer and Value Streams to identify & implement projects for permanent solutions of known recurring equipment downtime issues. Promote an environment of continuous improvement and innovation in line with lean thinking and Operational Equipment Excellence.
- Participate and support the 5s + Safety program within the Value Streams & Equipment Management areas as appropriate.
- Promote and participate in the Maintenance departments Continuous Improvement Program.
- Reporting of work status on a timely basis to the Senior Maintenance Engineer and Value Stream team leaders as appropriate.
- Maintain log of activities carried out on equipment i.e. actual hours works, spare parts used, equipment downtime etc using the site Computerised Maintenance Management System (BMRAM).
- Ensure compliance to all aspects of the Company’s Health, Safety and Environmental procedures.
- Ensure all activities are carried out in accordance with the GMP requirements.
Education & Experience:
- NFQ Level 6 Higher certificate qualification in STEM, Automation Systems or or Mechatronics
- Relevant working knowledge of an FDA regulated industry and GMP requirements.
- Experience working in a Cleanroom environment
- Previous experience working with a CMMS (preferably BMRAM) in a maintenance role
- Minimum 3-5 years’ experience in a regulated manufacturing environment.
- Knowledge & Experience in OEE systems/software applications
- Strong electrical and electronic repair and diagnostic skills
- Strong mechanical systems problem solving & repair skills
- Experience in pneumatic fault finding and repair
- Experience with high-speed automated manufacturing equipment
- Experience with maintenance of Vision inspection systems
- Experience in the operation & programming of Programmable Logic Controllers, Drives, HMI’s etc.
- Demonstrate levels of theoretical knowledge with practical application.
- Good teamworking & communication skills
- Good computer skills.
To search and apply for open positions, visit:
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Boston Scientific Lab Assistant III - 1st Shift United States, Minnesota
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Your responsibilities will include:
- Create/maintain accurate data entry into the complaint management system for inspected returned product.
- Returned product decontamination and route products to Complaint Investigation Site (CIS) labs.
- Review and process returned paperwork.
- Returned product retention including physical archival, maintaining accurate archive records, and product scrap.
- Respond to internal and external customer queries concerning product location, credit, or special needs or procedure changes relating to product processing.
- Understand and adhere to general safety practices, departmental process requirements and the Boston Scientific Corporation Quality Policy.
- May be responsible for SAP transactions and correct SAP error log reports.
- May perform routine laboratory testing in accordance with established procedures for returned products. Document analysis findings into complaint management system.
- Actively interface with other Boston Scientific departments to corroborate special needs or procedure changes for product processing.
- Participate in continuous improvement activities.
Required qualifications:
- 3 years of experience with a High School Degree or an equivalent combination of education/work experience
Preferred qualifications:
- 1 year of relevant experience (data entry, shipping/receiving, decontamination, or other post-market experience)
- Degree in engineering or a science-related field
Maximum Salary: $ 71552
Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).
Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).
For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.
Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.
Among other requirements, Boston Scientific maintains specific prohibited substance test requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.
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Boston Scientific Administrative Assistant III United States, Minnesota
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Primary focus is providing administrative support for multiple managers and/or directors in selling organization in order to relieve them of administrative details. Works under general supervision and receives detailed instructions only for new assignments.
Your Responsibilities will include:
- Performs general administrative duties that may include coordinating meetings/calendar management, arranging travel, and ordering/maintaining supplies.
- Prepares expense reports for selling managers and directors.
- Schedules appointments and makes travel arrangements.
- Plans and coordinates meetings and events by coordinating calendars, scheduling catering, ordering audio-visual equipment and working with facilities to ensure room configurations.
- Assists in the preparation of reports, graphs, and presentations using Microsoft Office tools.
- Creates purchase orders in Ariba/MyBuy and manages a small number of invoices.
- Onboards new employees, maintains vacation records, and assist sales team with administrative tasks.
- Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
- Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
- Willingness to be flexible, assume additional responsibilities, and coordinate activities with co-workers
- Ad hoc projects as required.
Required Qualifications
- 1 year of experience with Associate’s or Bachelor’s degree preferred.
- Proven experience working in a fast-paced organization.
- Strong communication skills (verbal and written) and interpersonal skills with ability to work across multiple levels of an organization.
- Strong proficiency in MS Outlook, SharePoint, Word, Excel & PowerPoint.
- Strong sense of responsibility and urgency as well as attention to detail.
- Strong customer-service orientation and professional demeanor.
- Highest ethical standards. Discretion and sound judgment when dealing with confidential and/or sensitive information.
Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).
Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).
For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.
Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.
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EY Manager Executive Administrative Coordinators United States, Ohio, Cleveland
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Your key responsibilities
- Develops relationships with key internal customers to identify and proactively address emerging needs to evaluate and coach executive assistants on their performance
- Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals.
- Influences customers and/or organizational leadership to accomplish operational objectives
- Manages a group of people within a defined discipline, geography or national department
- Will also meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
- Sets up full project plans rapidly for project teams including objectives, milestones, priorities, teams, calendar and nature of deliverables
- Leads the assembly of the right team to achieve business goals by creating the right mix of skills and the right environment
- Alerts teams and colleagues to social, economic and technology trends likely to affect EY and/or our clients’ business
- Anticipates what customers will want and follows up on a regular basis
- Participates in teams drawn from other areas of EY
Skills and attributes for success
- Manages and counsels mid to large size teams up to approximately 30 people within a location or department
- Solicits on-going feedback from customers to evaluate and coach individuals on their performance
- Demonstrates proactive business development by initiating discussions with existing internal clients on possible additional work and satisfaction with current support
- Coordinates and assists with budget planning and is responsible for operating within approved budget
- Meets or exceeds the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
- Creates a culture that supports knowledge transfer and teaming
- Participates on national or area projects
- Proficiency in MS Word, Excel, PowerPoint, and Outlook
- Works independently on complex projects
To qualify for the role, you must have
- Bachelor's degree in a related discipline, or equivalent work experience required
- 8-10 plus years of experience
- 5 plus years of experience managing people
- In-office presence as needed to meet with teams and customers
- Must be flexible to travel
- Flexibility to work outside of core hours. This role will support EST time zone and must have flexibility to accomodate.
Ideally, you’ll also have
- Experience with project management
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $99,300 to $185,800. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $119,200 to $211,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
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Flywire Administrative Business Partner United States, Massachusetts, Boston
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Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.
With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
The Opportunity:
We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.
- Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
- Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
- Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
- Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
- Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
- Supporting Executive events/offsites and Board logistics (when applicable)
- Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
- Drafting, proofreading, and wordsmithing communications and presentations as assigned
- Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
- True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person
Here’s What We’re Looking For:
- Bachelor’s Degree or applicable professional experience/training
- 5+ years of administrative experience in a fast paced industry
- In office 3 days per week to overlap with Executive presence
- Experience working with Executives with international teams
- Meticulous attention to detail and strong planning and decision making capabilities
- Calm under pressure and able to multitask and pivot as necessary
- Flexible and able to handle ad hoc issues that may arise outside of core business hours
- Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
- Unwavering confidentiality with sensitive personal and corporate information
- Excellent written, verbal and presentation skills
- Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
- Proven track record of exceptional calendar management and prioritization
- Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
- Experience in project management and cross-functional coordination
What We Offer:
- Competitive compensation, including Restricted Stock Units
- Employee Stock Purchase Plan (ESPP)
- Flying Start - Our immersive Global Induction Program
- Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
- Dynamic & Global Team (we have been collaborating virtually for years!)
- Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
- Be a meaningful part in our success - every FlyMate makes an impact
- Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
- Great Talent & Development Programs
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
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PayPal Executive Assistant United States, New York, New York
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Essential Responsibilities:
- Manages calendar of the executive and daily work with some instruction from others.
- Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
- Engage and collaborate with the immediate team & internal partners.
- May act as a delegate for the executive when reviewing and approving expense reports
- Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
Expected Qualifications:
- 3 years of relevant work experience
Travel Percent:
The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. For more information, visit .
The USA national hourly pay range for this role is $30 to $49
Our Benefits:
Any general requests for consideration of your skills, please
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Strategic Leadership & Commercial Execution
- Develop and execute strategic plans for the product portfolio, ensuring alignment across internal and external teams.
- Translate customer needs into actionable strategies that drive adoption, market share, and revenue growth.
Cross-functional Collaboration & Communication
- Serve as the internal product expert and key point of contact across the organization, providing strategic insight, market context, and portfolio guidance.
- Collaborate with Sales Operations, Integrated Communications, Field Sales, and other stakeholders to develop innovative marketing programs and sales tools.
- Partner with international colleagues to align global strategy with local market insights and opportunities.
Analytics, Market Insights & Product Expertise
- Serves as a clinical and functional expert to external and internal customers and the broader organization: the "go-to" person for guidance, insight and questions on capital and disposable product portfolio
- Conduct regular financial analyses to assess performance, identify trends, and refine commercial tactics.
- Gather and synthesize feedback from key opinion leaders, customers, market research, and internal stakeholders to inform portfolio decisions.
- Leverage core marketing competencies such as segmentation, positioning, messaging, and channel strategy to support top- and bottom-line growth.
Required Qualifications:
- Bachelor’s degree required.
- Minimum of 6 years of experience in strategic marketing, product management, or commercialization roles, preferably within healthcare or medtech.
- Demonstrated ability to develop and execute go-to-market strategies and value propositions.
- Strong influencing skills, with the ability to lead cross-functional teams without direct authority.
- Proven experience working with customers and internal partners to drive results.
- Strong analytical skills and financial modeling capabilities, with a strong understanding of market dynamics and competitive positioning.
- Willingness to travel domestically and internationally up to 30%.
Preferred Qualifications:
- MBA or other advanced degree preferred.
- Experience with medically oriented or clinically regulated products.
- Familiarity with new product development processes and commercialization within regulated industries.
- Global mindset and experience collaborating with international teams to adapt strategies for local markets.
Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).
Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).
For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.
Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.
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