Administrative Assistant jobs
Flywire Administrative Business Partner United States, Massachusetts, Boston
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Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.
With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
The Opportunity:
We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.
- Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
- Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
- Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
- Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
- Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
- Supporting Executive events/offsites and Board logistics (when applicable)
- Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
- Drafting, proofreading, and wordsmithing communications and presentations as assigned
- Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
- True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person
Here’s What We’re Looking For:
- Bachelor’s Degree or applicable professional experience/training
- 5+ years of administrative experience in a fast paced industry
- In office 3 days per week to overlap with Executive presence
- Experience working with Executives with international teams
- Meticulous attention to detail and strong planning and decision making capabilities
- Calm under pressure and able to multitask and pivot as necessary
- Flexible and able to handle ad hoc issues that may arise outside of core business hours
- Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
- Unwavering confidentiality with sensitive personal and corporate information
- Excellent written, verbal and presentation skills
- Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
- Proven track record of exceptional calendar management and prioritization
- Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
- Experience in project management and cross-functional coordination
What We Offer:
- Competitive compensation, including Restricted Stock Units
- Employee Stock Purchase Plan (ESPP)
- Flying Start - Our immersive Global Induction Program
- Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
- Dynamic & Global Team (we have been collaborating virtually for years!)
- Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
- Be a meaningful part in our success - every FlyMate makes an impact
- Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
- Great Talent & Development Programs
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
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F5 Executive Assistant United States, California, San Jose
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In this position, you'll be the Executive Assistant to key leaders in the Corporate Strategy and M&A organization, providing top-tier administrative assistance that is as varied and exciting as our product offerings. With each day bringing new challenges and opportunities, your proactive approach and keen eye for detail will not just be valued—they'll be instrumental in shaping our success.
Responsibilities
- Coordinate schedules for meetings, arrange appointments, schedule visitors, maintain calendars, manage expenses, and plan complex travel.
- Thrive with minimal supervision., Take charge, and make decisions.
- Plan and support team events.
- Work and partner with cross functional global teams both remotely and in office.
- Work closely with other Executive Admins to assist with meeting awareness and readiness, for your leader and the organization.
- The position requires traversing the office to perform essential functions.
- Embrace the unexpected and tackle any challenge that comes your way, going above and beyond to deliver exceptional results.
- Demonstrate a strong desire to learn the subject areas of the executives you support. Use that knowledge to proactively manage calendars and triage conflicts effectively.
- Instead of reacting to issues that have already occurred, leverage your unique perspective and knowledge to proactively identify conflicts/needs and resolve them independently.
- Handles correspondence and assembles sensitive information
- Responsible for upholding F5’s Business Code of Ethics and promptly reporting violations of the Code or company policies
- Performs duties as assigned
Qualifications
- Be kind.
- 5+ years of experience as an Executive Assistant to senior level executives.
- Exceptional organizational skills and ability to effortlessly juggle multiple tasks and priorities.
- Exceptional written and verbal communication skills.
- Independent executor who will seek answers, context, or direction when needed.
- Strong problem-solving skills, with the ability to anticipate needs and proactively execute tasks with precision.
- Proficient in productivity tools, including Excel, OneNote, Teams, Outlook, Word, and PowerPoint. Smartsheet a plus.
- Must have initiative and be able to exercise judgment
- Project management skills are crucial
- Must be detail-oriented, timely, and diligent
Physical Demands and Work Environment
- Computer use in an office environment
- Role is primarily based in our F5 office in San Jose
The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.
The annual base pay for this position is: $86,400.00 - $129,600.00Google Administrative Business Partner Workspace United States, California, Sunnyvale
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- 2 years of administrative experience in a technology company or multinational environment working on administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 3 years of administrative experience supporting executive-level management in a corporate environment, and managing projects and events from pre-planning to execution.
Google Administrative Business Partner Partnership Solution Top Par... United States, California, Mountain View
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- Bachelor's degree or equivalent practical experience.
- 8 years of experience in software development with Kotlin, or a combination of Kotlin and Java.
- 5 years of experience testing, and launching software products.
- 5 years of experience with Android application development.
- 3 years of experience with software design and architecture.
Preferred qualifications:
- Master’s degree or PhD in Engineering, Computer Science, or a related technical field.
- 8 years of experience with data structures/algorithms.
- 3 years of experience in a technical leadership role leading project teams and setting technical direction.
- 3 years of experience working in an organization involving cross-functional, or cross-business projects.
Google Administrative Business Partner II United States, New York, New York
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Minimum qualifications:
- 2 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
Google Administrative Business Partner Cloud Field Sales United States, Colorado, Boulder
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Minimum qualifications:
- 3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
- Knowledge of process, project and program management theory and practices, with the ability to apply them when solving operational issues.
- Ability to act as a focal point of contact for other departments and external suppliers, managing confidential information as necessary.
- Ability to effectively communicate and collaborate with a varied range of people and job functions.
- Ability to maintain strong decision-making skills in an ambiguous and changing environment.
Google Administrative Business Partner ACI Google Cloud United States, Washington
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- 3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
Preferred qualifications:
- 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
- Experience being proactive and solution-oriented, anticipating potential issues and developing mitigation strategies.
- Ability to be highly organized and efficient, capable of managing multiple priorities and deadlines effectively.
- Ability to adapt and adjust plans on short notice while still adhering to overall goals.
- Ability to manage confidential and sensitive information with discretion and professionalism.
- Ability to navigate ambiguous situations to guidelines and preferences set by the business and executives.
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Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.
What more do we need to truly be unstoppable? Perhaps, that is you!
Who we are:
Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.
With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
The Opportunity:
We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.
- Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
- Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
- Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
- Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
- Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
- Supporting Executive events/offsites and Board logistics (when applicable)
- Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
- Drafting, proofreading, and wordsmithing communications and presentations as assigned
- Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiences
- True team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person
Here’s What We’re Looking For:
- Bachelor’s Degree or applicable professional experience/training
- 5+ years of administrative experience in a fast paced industry
- In office 3 days per week to overlap with Executive presence
- Experience working with Executives with international teams
- Meticulous attention to detail and strong planning and decision making capabilities
- Calm under pressure and able to multitask and pivot as necessary
- Flexible and able to handle ad hoc issues that may arise outside of core business hours
- Creative, approachable, energetic, “can-do” attitude with ability to change direction in a dynamic environment
- Unwavering confidentiality with sensitive personal and corporate information
- Excellent written, verbal and presentation skills
- Advanced proficiency in Google Enterprise Suite tools, Zoom, Slack, Concur
- Proven track record of exceptional calendar management and prioritization
- Excellent written and verbal communication skills, with a high degree of professionalism when working with internal and external stakeholders
- Experience in project management and cross-functional coordination
What We Offer:
- Competitive compensation, including Restricted Stock Units
- Employee Stock Purchase Plan (ESPP)
- Flying Start - Our immersive Global Induction Program
- Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
- Dynamic & Global Team (we have been collaborating virtually for years!)
- Wellbeing Programs (Mental Health, Wellness) with Global FlyMates
- Be a meaningful part in our success - every FlyMate makes an impact
- Competitive time off including FlyBetter Days to volunteer in a cause you believe in and Digital Disconnect Days!
- Great Talent & Development Programs
Submit today and get started!
We are excited to get to know you! Throughout our process you can expect to meet with different FlyMates including the Hiring Manager, Peers on the team, the VP of the department, and a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for any questions.
The US base salary range for this full-time position is $82,000 - $120,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. Your Talent Acquisition Partner can share more about the specific salary range for your preferred location during the hiring process.
Flywire is an equal opportunity employer. With over 30 nationalities across 12 different offices, and diversity and inclusion at the core of our people agenda, we believe our FlyMates are our greatest asset, and we’re excited to watch our unique culture evolve with each new hire.
Flywire is an equal opportunity employer.
#LI-Hybrid
These jobs might be a good fit
