Accounts Payable Coordinator jobs

As an Executive Support Coordinator (ESC), you’ll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.

Your key responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
• Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
• Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
• Develop and maintain relationships with internal personnel at all levels to complete support activities
• Manage and coordinate small projects and track progress
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
• Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
• Collaborate with the executive support team to facilitate smooth operations and effective communication

Skills and attributes for success:

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
• Proactively coach and share knowledge with colleagues
• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
• Work independently with minimal supervision

To qualify for the role, you must have

• Ability to provide in-office support five days a week
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices

• Proficiency in MS SharePoint

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Our expectation is this is 100% in office job.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

Your responsibilities will include:

● Serve as the primary relationship holder and trusted advisor for NM85 economic customers within GPOs, IDNs, MSOs, ASCs, and other national and strategic accounts.

● Collaborate with IVS regional business directors (RBDs), area vice presidents (AVPs), Marketing, and Franchise Leaders to develop aligned national account strategies and objectives.

● Develop and implement cross-portfolio contracting strategies in partnership with NMD colleagues to grow the IVS and broader Pain franchises.

● Maintain a deep understanding of the U.S. market, including customer operations, financials, and strategic imperatives. Identify and prioritize key accounts for growth and business protection.

● Build strong, sustainable relationships with key influencers and decision-makers. Understand their strategic priorities to develop tailored solutions.

● Manage contracts and develop transformational new business offerings that are strategically significant and differentiated within the market.

● Partner cross-functionally with internal stakeholders to ensure excellence in account execution and service delivery. Act as a key contact for other NMD franchises, focusing on IVS.

● Stay current on industry trends, competitor actions, and market shifts. Collaborate with Health Economics to anticipate market dynamics and leverage funding opportunities.

● Promote a collaborative, high-performance environment, sharing insights and fostering innovation within the team.

● Coach and mentor team members to enhance professional development and effectiveness.

● Bachelor’s degree in Business, Marketing, or related field.
● Minimum of 10 years' experience in national accounts, healthcare contracting, or related roles within the medical device or healthcare industry.
● Proven success developing and executing commercial strategies across multiple customer segments (GPOs, IDNs, MSOs, ASCs).
● Demonstrated ability to lead complex negotiations and develop innovative contracting solutions.
● Strong cross-functional leadership and collaboration skills.

Preferred qualifications:
● MBA or advanced degree preferred.
● Experience managing P&L or business unit budgets.
● In-depth understanding of the U.S. healthcare reimbursement landscape and health economics principles.
● Excellent strategic thinking, problem-solving, and communication skills.

The anticipated annualized base amount or range for this full time position will be$ to $, plus variable compensation governed by the Sales Incentive Compensation Plan (which includes certain annual non-discretionary incentives based on predetermined objectives) as well as the value of core and optional benefits offered at BSC, which can be reviewed at www.bscbenefitsconnect.com. Actual compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, and other relevant business or organizational needs.

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance testing requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a drug test as a pre-employment requirement. The goal of the drug testing is to increase workplace safety in compliance with the applicable law.

Your responsibilities will include:

● Serve as the key relationship holder and trusted advisor for NM85 Economic Customers (Strategic Sourcing) within GPOs, IDNs, MSOs, ASCs, and other national and strategic accounts.

● Collaborate closely with NMD Regional Business Directors (RBDs), Area Vice Presidents (AVPs), Marketing, and Franchise Leaders to develop aligned national account strategies and objectives.

● Lead and coordinate cross-portfolio contracting strategies within NMD to grow the Pain and Brain franchises.

● Develop a comprehensive understanding of the U.S. market, including customer operations, financials, politics, strategic imperatives, and decision-making processes. Identify key accounts based on growth potential and business protection needs.

● Build strong, sustainable, and strategic relationships with key influencers and decision-makers to understand their business priorities and align Boston Scientific solutions accordingly.

● Manage and execute contracts for GPOs, IDNs, MSOs, ASCs, and other national and strategic accounts. Develop and deliver transformative, differentiated business solutions and offerings in collaboration with internal stakeholders.

● Partner cross-functionally with other internal stakeholders to ensure flawless execution of account strategies. Serve as a key contact for other NMD franchises, focusing on large national IDNs and GPOs.

● Maintain up-to-date industry, competitor, and product knowledge. Proactively seek insights to inform and refine account strategies. Collaborate with Health Economics to anticipate market and competitor trends and maintain funding for key products.

● Coach and mentor team members, supporting their professional development and performance growth.

Required qualifications:
● Bachelor’s degree in Business, Marketing, or a related field.
● Minimum of 10 years' experience in national accounts, healthcare contracting, or related roles within the medical device or healthcare industry.
● Demonstrated success developing and executing commercial strategies across GPO, IDN, MSO, and ASC customer segments.
● Proven ability to lead complex negotiations and build strategic, value-based relationships.
● Strong leadership and collaboration skills across cross-functional teams.

Preferred qualifications:
● MBA or advanced degree preferred.
● Experience managing P&L or business unit budgets.
● In-depth understanding of the U.S. healthcare reimbursement landscape and health economics principles.
● Excellent strategic thinking, analytical, and communication skills.

The anticipated annualized base amount or range for this full time position will be$ to $, plus variable compensation governed by the Sales Incentive Compensation Plan (which includes certain annual non-discretionary incentives based on predetermined objectives) as well as the value of core and optional benefits offered at BSC, which can be reviewed at www.bscbenefitsconnect.com. Actual compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, and other relevant business or organizational needs.

For MA positions:It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance testing requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a drug test as a pre-employment requirement. The goal of the drug testing is to increase workplace safety in compliance with the applicable law.