Executive Assistant jobs in United States, Rhode Island, Providence

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information

• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment

• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner

• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies

• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills

• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member

• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

Skills:

• Administrative Services

• Attention to Detail

• Customer and Client Focus

• Planning

• Prioritization

• Adaptability

• Collaboration

• Event Planning

• Problem Solving

• Research

• Facilities Management

• Office Administration

• Oral Communications

• Recording/Organizing Information

• Written Communications

Required Qualifications:

• Must have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skills

• Experience supporting an executive with demonstrated ability to manage multiple & competing priorities

• Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively

• Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity

• Demonstrated ability to interact with senior level executives

• Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional demeanor

• Effective style -- able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment

• Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)

• Knowledge of Bank of America systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access system, etc.

Desired Qualifications:

• Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions

• Excellent business writing skills

• Ability to work as a team player, with exceptional problem solving skills