Project Coordinator jobs in United States, California, Palo Alto

As a Technical Project Manager, you will run the "data engine," the process by which we improve neural networks via data annotation by leveraging Tesla's fleet. You will take ownership of the datasets of specific vision models (ex. stop signs) and make them large, high quality, and diverse. You will identify areas where neural networks are challenged (ex. even blue stop signs), work with engineers to formalize requirements and deliverables for the data annotation team, and close the loop by driving improvements in models via data. You will manage the variety of datasets (what should get annotated), the ontology (how data should be labeled), and project success by organizing the project goals/milestones/risks. The data engine is the most crucial aspect of "pre-neural-network" development and has unlocked every major Autopilot customer release.

• Manage data annotation projects from ideation to planning, pilot, and production while diving into details, including annotating data yourself
• Collaborate with neural network engineers to identify areas for improvement via data
• Design annotation ontology with engineers, considering implications for training neural networks
• Partner with the data annotation leadership team to set goals, forecast timelines, and ensure goals are met and communicate project progress, risks, and successes to stakeholders
• Design labeling interfaces, create and test core features, flag issues, and prioritize feature requests
• Leverage the Tesla fleet to source diverse and plentiful data to annotate
• Identify process inefficiencies and improve workflows with Autopilot leadership, program management, and engineering teams

• 2+ years of industry experience in product, program, or project management
• Degree in Engineering or Analytics-heavy major or equivalent experience
• Understanding of machine learning fundamentals (training vs. test set, overfitting, precision/recall, positive supervision, etc.) to design ontology
• Excellent work ethic, communication, and collaboration skills
• Ability to thrive in a constantly changing environment with high ambiguity
• Passion for the future of transportation and autonomous driving

• Application of Electrical/Power Systems knowledge to identify & drive solutions for large scale utility projects. MV Transformers, Switchgear and protection solutions are required
• Review single line drawings, communication wiring diagrams, and BESS system layouts
• Identify gaps in scope and responsibility to ensure project success. This requires a comprehensive understanding of engineering, construction, and permitting concepts and rules of conduct
• Able to identify key stakeholders and drive innovative solutions with cross functional teams
• Responsible for project ownership and execution, which requires understanding/managing the scope, stakeholders and schedule and keeping all parties in sync
• Interface with internal customers (project managers, product engineers, sales team) and external customers (utilities, AHJs, contractors, end customers) to ensure consistent communication
• This is diverse role where knowledge of basic design rules, constructability, permitting, utility requirements, and engineering fundamentals is expected. Expectations include a rock-solid work ethic and a strong team oriented personality. Members of our team display creativity, passion, and a desire to break new ground in a constantly shifting technology landscape

• Bachelor's Degree in an Engineering field or equivalent experience
• 5-10 years of relevant experience as an Electrical/Project Engineer
• Proficient in MV Electrical Installations, Ampacity Calculations, Short circuit/load flow, Protective Device Coordination, Arc Flash, Grounding per IEEE80 and other relevant design topics
• Proficient in the specification, technical bid analyses and procurement of major electrical equipment (switchgear, transformers etc.)
• Proficient in development of the electrical construction drawing set
• Proficient in construction administration support (RFIs, Design Change Notices, As built)
• Proficient in relevant standards and electrical studies for utility applications
• Experience in Controls, Networking, SCADA & CAD skills
• Experience in Renewables, PV, Battery storage, EPC, Generation system design, Microgrids
• Excellent communication and documentation skills

• Ability to manage 10+ wholesale & front-of-the-meter projects
• Complete filings to entities such as Federal Energy Regulatory Commission (FERC), California Energy Commission (CEC), and Public Utility Commissions (as applicable) for qualified generation systems under entity and site operational compliance requirements
• Proactively communicate field installation guidelines and utility witness testing requirements to the field operations group, engineering, and other relevant teams within respective RTO/ISO markets for successful close-out
• Manage complex business relationships between Tesla and Market Entities through regular and timely phone and email communication
• Support development, scoping, contracting and oversight of large infrastructure energy projects; identifying barriers in preliminary project schedules that could impact milestone deadlines & operational dates
• Coordinate with Engineering and Power System SMEs to ensure timely submittals for all required studies/documentation related to interconnection processes for both design approvals and project commissioning
• Provides guidance to project/program stakeholders on Wholesale protocols and business procedures consistently while maintaining strict confidentiality

• Minimum 3 years’ experience in the electric utility industry and advanced understanding of the competitive electric markets, operation of an interconnected transmission and distribution system, and/or large infrastructure project development processes
• Understanding of renewable energy systems and ability to interpret SLDs and other design documents with limited guidance.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, SharePoint, Visio, Project) and Adobe Acrobat Professional with an ability to learn new software
• Ability to manage a high volume of customers/cases simultaneously and must thrive in a fast-paced, ever-changing environment
• Outstanding verbal and written communication, and ability to positively collaborate with internal and external customers
• Professionalism and excellent customer service skills required
• Ability to effectively manage time and set priorities, be detail-oriented, resourceful, and able to manage shifting priorities

• Technical Project Planning and Execution: Plan, execute, and oversee technical projects from initiation to completion, ensuring adherence to scope, budget, and timeline. Coordinate project resources, tasks, and dependencies effectively
• Cross-functional Collaboration: Collaborate with Engineering teams, stakeholders, and cross-functional departments to define project objectives, requirements, and deliverables. Facilitate communication and alignment throughout the project lifecycle
• Risk Management: Identify, assess, and mitigate project risks and issues. Develop risk management strategies and contingency plans to minimize impact on project delivery and outcomes
• Budget and Resource Management: Manage project budgets, resources, and expenditures in alignment with organizational guidelines and financial constraints. Monitor resource allocation and utilization to optimize project efficiency
• Technical Oversight: Provide technical oversight and guidance to project teams. Ensure technical solutions meet project requirements, quality standards, and design specifications
• Stakeholder Communication: Communicate project status, progress, and milestones to stakeholders and leadership. Facilitate meetings, workshops, and presentations to gather requirements and provide updates
• A Technical Project Manager (TPM) specializes in managing technically complex projects, bridging the gap between engineering teams and business goals, and often involves deep technical knowledge to address challenges and drive technical innovation

• Ability to travel 40% of the time
• Degree in AV design, integration, or related field or equivalent experience
• Knowledge of AV Integration or systems engineering including practices and sequence of work
• In-depth knowledge of AV Integration installations, and wiring configurations
• Ability to manage and perform field integration activities and labor
• Basic knowledge of commercial electrical systems, IT systems and basic networking
• Ability to manage multiple budgets and schedules

• Ensure exceptional dataset quality through regular data audits, identifying and troubleshooting data quality issues and inconsistencies
• Propose and implement process improvements to increase dataset quality, quantity, and variety, driving continuous improvement and excellence
• Monitor and drive productivity across data collection tracks, optimizing workflows and processes to achieve maximum efficiency
• Interpret and report on data visualizations and dashboards to stakeholders, providing actionable insights and recommendations
• Support the Project Manager in coordinating and reporting on data collection requests from stakeholders, providing timely and accurate updates

• Proficiency in JIRA, Excel, Confluence, and SharePoint, with the ability to quickly adapt to new tools and technologies
• Strong analytical and problem-solving skills, with a keen eye for detail and a passion for data-driven decision-making
• Excellent written and verbal communication skills, with the ability to effectively communicate complex ideas and insights to both technical and non-technical stakeholders
• Ability to work collaboratively with cross-functional teams, building strong relationships and driving results through teamwork and open communication
• Ability to thrive in a constantly changing, fast-paced, and deadline-driven environment with high ambiguity, demonstrating flexibility, resilience, and a growth mindset
• Ability to learn innovative technology and platforms with little or no direction, staying up to date with industry trends and emerging technologies
• Experience working with multiple data sources and generating insights, with a strong understanding of data analysis and interpretation principles

• Collaborate with cross-functional teams to organize proving ground testing

• Facilitate vehicle usage and tracking, as well as coordinate movement of vehicles

• Support global engineering fleet audits, analyzing utilization and monitoring vehicle configuration representation

• Coordinate retrofit programs to support new vehicle programs within Chassis Controls

• Coordinate parts needed to fulfill open vehicle ticket requests

• Coordinate scheduling of vehicle work

• Currently pursuing a degree in Engineering or related field of study with a graduation date between December 2025 – December 2026

• Demonstrated excellence in coordination with multiple cross functional teams

• Knowledge of engineering fundamentals in mechanical, electrical or software engineering

• Excellent interpersonal, communication, and collaboration skills

• Comfortable working in a fast-paced environment on several different projects

• Experience in parts management, logistics, supply chain or FSAE is a huge plus

• Maintain and actively manage a large fleet of prototype vehicles across multiple global sites
• Identify and resolve any issues, prioritizing time and cost efficiency
• Manage vehicle parts and tire inventory
• Coordinate and manage both large-scale international test trips and last-minute requests for events ranging from a few people to 50+ attendees. This includes handling logistics, housing, contracts, and ensuring the right parts—vehicles, tires, equipment—are delivered to the correct location on time
• Manage and lead a team of vehicle technicians at multiple locations, including planning travel, triaging incoming requests, and assigning work
• Responsible for all shipments, including customs, tracking, and cost optimization while collaborating with stakeholders to ensure on time delivery
• Proactively communicate and coordinate with various teams to update stakeholders on status, updates, and potential delays

• Strong passion for planning events and projects
• Excellent communication skills, both verbal and written, with the ability to convey information clearly and effectively
• Ability to thrive under pressure, managing multiple priorities and deadlines simultaneously
• Solid understanding of vehicles, vehicle components, and relevant equipment, or a strong interest and willingness to learn
• Detail-oriented, with a proven ability to track and manage various tasks while keeping all stakeholders informed of status
• Strong ability to hold teams accountable and drive progress
• Experience in Project Management with a background in engineering, preferred