You will need to reside in (or willing to relocate to) the Bay Area, to be considered.
Robust infrastructure establishes the backbone of productive, economically strong communities as assets essential to commerce, trade, public safety and quality of life.
Due to our continued growth in the region Jacobs is hiring Document Controller in the UAE. Responsibilities include:
Administration/Day to Day Work
• Manages the incoming and outgoing documents (internal and external)
• Checks compliance and quality of documents, adheres to the checklist
• Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
• Implement and maintain coordinated and consistent document filing system for the program
• Maintains the document, correspondence and RFI registers
• Files the incoming and outgoing documents, correspondence and RFIs
• Distributes documents to relevant people
• Liaises with Consultant / Contractor / Subcontractor DC Team for any document control issues
• Regularly updates the Document Distribution Matrix in EDMS
• Reserve and issue reference numbers for Program correspondence and documents, as required
• Expedite document creation, review, signature approval, and release of internally produced documents.
• Register the metadata, receive, track, and control documents using the EDMS to maintain the document databases.
• Assist users in capturing and locating electronic information
• Ensure that all governance documents are updated, and a proper audit trail is maintained.
• Maintain the proper archiving of all hard copies in the Document archival room for easy retrieval.
• Formally issue documents as per the agreed/ approved Document distribution matrix.
• Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle
• Responsible for the storage of the active and archived documents
• Responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records Arranging for scanning/printing of drawings / documents and other documentation if required.
• Performs such assignments and duties assigned by the management as deem necessary from time to time
