Executive Assistant jobs in Canada

Responsibilities include:

• Assist legal teams with document preparation, including drafting, editing, and reviewing legal documents such as contracts, pleadings, and correspondence.
• Conduct legal research and gather information relevant to ongoing cases and transactions.
• Maintain organized filing systems for both electronic and hard copy documents, ensuring easy retrieval of information.
• Manage communications and interactions with clients, external parties, and other stakeholders, ensuring professionalism and confidentiality.
• Support the legal team's compliance efforts by ensuring adherence to relevant regulations and protocols.
• Prepare for meetings, hearings, and trials by organizing necessary documentation and materials.
• Track deadlines and manage schedules to ensure timely responses to legal matters and client requests.
• Collaborate with various EY departments as needed to provide a multidisciplinary approach to legal solutions.
• Participate in continuous improvement initiatives to enhance service delivery and operational efficiency.

Skills and attributes for success

• Bachelor’s degree in law, Business Administration, or a related field preferred.
• 2- 3 years as a legal assistant or in a related legal support role.
• Strong understanding of legal terminology, concepts, and administrative procedures.
• Excellent communication skills, both written and verbal, with the ability to convey information clearly and effectively.
• Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and experience with legal management software is desirable.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.

What we offer

When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:

• $5,000 per year for mental health support benefits
• Wellbeing benefit of $1,200/year

Discover how, when and where you can work at

In addition to the SIO, you will work closely with the many areas of the business that are involved in;

• The identification and validation of potential investments, and
• The management of initial investment request through validation, performance tracking, through closure and reporting to the executives

Your key responsibilities

• SIO Support, Analysis & Insights, ROI Tracking and Reporting
• Proactively lead follow-up meetings with leaders to track spend and return on approved investments, which often-times involves providing challenge along with responsibility for communicating difficult decisions
• Coordinate with Finance for creation and tracking of engagement codes of approved investments
• Connect with leaders to understand investment requests, financing requirements (costs, gating, projections), and tracking framework
• Lead the maintenance of our complex investment tracker to ensure timely updates and accuracy of data. Bring thought leadership around the continuous improvement of the tracker and other SIO processes by identifying more efficient ways of compiling and tracking data, including potential for automation
• Extract insights from tracker to drive impactful decision making in the firm
• Take an active role in learning about the business and applying that knowledge to the job
• Contribute to enhancing and maintaining the SIO governance, investment request tracking, reporting and other processes
• Work with the SIO team and investment sponsor to assist in the development of business case for investment requests
• Assist in triaging investment requests to different working groups
• Collaborate with the SIO team, SIO Working Groups, cross-functional teams and leadership to assess investment requests
• Coordinate meetings
• Help draft agenda and prepare for Strategic Investment Committee meetings
• Prepare detailed investment reports and presentations for SIO, SIC and other stakeholders
• Present analysis and insights to Leadership during monthly SIC meetings as required
• Assist other workstreams as required

What we look for

• Positive attitude– A strong work ethic, willingness to learn and openness to welcome new challenges
• Work independently- Strong quantitative and qualitative analytical skills, including the ability to exercise sound independent judgment. Ability to work effectively under pressure and time constraints in an unstructured environment relying on self-direction
• Creativity– Leverage past experiences to continuously improve, streamline processes / ways of working with teams
• Teaming– Be dedicated to the program and help your team be successful
• Analytical thinking and problem-solving skills
• Strategic mindset– Macro view: understand the ‘big picture’ of the investment and its strategic importance to the firm, service line, competency and or industry group & sector
• Organization skills– Micro view: diligence in tracking with attention to details, executing and following-up on tasks and requests from leadership – keep the process moving and providing status updates to leadership, ability to multitask.
• Consulting skills– intermediate ability with PowerPoint and Excel is required, advanced is strongly preferred
• Confidentiality– must be able to maintain a high level of confidentiality
• Bachelor’s degree in Finance, Business Administration, Economics, or a related field
• CPA designation or working towards it is considered an asset
• CBV designation or working towards it, and/or experience in financial modelling, is an asset
• Strong financial analytical skills, with proficiency in Excel and financial analysis tools.
• Excellent written and verbal communication skills, with the ability to present complex information clearly and concisely to a senior leadership audience.
• Strong interpersonal skills and the ability to work effectively in a team-oriented environment.
• Demonstrated ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Some knowledge of investment strategies, market trends, and economic factors influencing investment decisions is an asset.

What you will gain from this role

• Broad exposure– You’ll understand the “inner-workings” of EY, working directly with our Chief Investment Office (CIO), our newly formed Strategic Investment Committee (made up of our CIO, Chair & CEO, COO/CFO along with 3 other members of our EC) and your SIO team colleagues. You will also develop relationships with your colleagues in Finance, Corporate Development, CTO, C&I, Talent as well as with leaders across all Service Lines and Industry Groups. You’ll have direct insight and exposure into the strategic initiatives of the firm.
• Leadership– You’ll develop key leadership attributes, gain confidence in chairing discussions, presenting ideas, identifying critical decision points and actions as well as risk and mitigations, and learn how to “manage up”
• Understand EY– You will develop a deeper understanding of the depth and breadth of the firm’s current capabilities and competencies across all service lines and market segments, as well as an enhanced understanding of the firm’s strategic growth priorities and in demand market skills

What we offer you

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Key responsibilities

• Work with local or global tax teams to coordinate and track tax deliverables,
• Support development of contracting, billing/invoicing, scope/fees and related administrative processes
• Update document repositories
• Prepare executive level reporting, presentations, data analytics
• Support development of proposals
• Support and assist with ad-hoc support as needed

Our ideal candidate has:

• Strong organizational and time management skills
• Excellent communication skills – written/oral
• Proven project management skills, and an ability to plan and prioritize work
• Ability to work non-standard hours to support global time zones (if/when required)
• College diploma or bachelor’s degree in a related field
• Microsoft suite knowledge (Excel, Word, PowerPoint)
• Tech-savvy
• Tax/accounting/finance knowledge or background (not required but nice to have)

What we offer you

When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:

• $5,000 per year for mental health support benefits
• Wellbeing benefit of $1,200/year

Discover how, when and where you can work at

As an Audit Administrative Assistant, you will be a professional member of the EY Assurance team. Together with our substantial investments in technology, knowledge, and learning resources for our audit professionals, you will be part of the team that delivers quality assurance services to our clients and their stakeholders

Your key responsibilities

As an Administrative Assistant, you will assist Audit Managers and Partners in organizing the workflow, supporting the organization of files, and communicating with the audit teams.

Skills and attributes for success

• Setting up new client files or rolling forward in Caseware/Canvas
• Working in MS Excel to manipulate trial balances for importing
• Importing trial balances into Caseware/Canvas
• Preparing and balancing financial statements in Caseware
• Updating/formatting financial statements, making adjusting entries
• Proofreading financial statements (if required)
• Prepare bank, A/R, A/P and inventory confirmations
• Finalizing financial statements, ensuring files have required sign offs and archiving
• Coordinating the flow of tax returns and review notes between tax and audit
• Preparing corporate/partnership/trust tax returns packages for client
• Organizing and saving signed tax documents
• Efiling tax returns/forms/Paper filing returns when necessary
• Maintain and organize the client directory
• Assist managers with client meeting presentations
• General help to organize the managers and facilitate communication and meetings
• Prepare covering letters, tax letters and all other correspondence
• Respond to any other duties as required

Client Engagement and Relationship Building

• Serve as a key point of contact for agreed client contacts, fostering trust and open communication to understand their unique strategies, challenges, and opportunities.
• Develop deep insights into clients’ businesses, identifying key stakeholders and tailoring engagement strategies that resonate with their goals and priorities. –
• Proactively identify opportunities to connect with clients, collaborating with internal teams to deliver innovative solutions that address their specific needs.
• Lead initiatives that enhance client experiences, such as diversity and inclusion programs and interactive workshops, ensuring that clients feel valued and understood. –
• Maintain ongoing dialogue with clients to gather feedback, assess satisfaction, and adapt strategies to continuously improve their experience with EY.
• Owns and manages select client relationships, as identified by CP (e.g. Procurement/Sourcing, EY Alumni, etc.).

Value Creation and Sales Activation

• Continually build upon the EY Account Management Framework and bring the full breadth of the firm to the account (e.g. technology, Investment/Funding, Service Lines).
• Collaborate with internal teams to develop tailored proposals and strategies that align with client objectives, driving successful outcomes and long-term partnerships.
• Works closely with Account Coordinators to support account operations and account administrative activity. Monitors reports and presents on account KPIs such as revenue, client relationship activity, sales forecast and pursuits.
• Leading the account planning processes and meetings.
• Lead pursuit process.
• Promote pursuit excellence, assist in creating a WIN strategy, and power maps on proposals
• Develop and manage central client communications (e.g., client newsletters, value scorecard, event invites).

Account Activation

• Actively promotes the activation of solutions, and services across the account through ideation of opportunities and teaming with account team members on demand generation activities.
• Plans and monitors client feedback program and win/loss reviews to generate key client insights, as appropriate assists with client feedback interviews and be viewed as a Voice of the Client.
• Acts as interface with global sector for account industry needs (Subject Matter Resource, Solutions, Networks); Inter-connect account team centrally and to the broader sector.
• Acts as subject matter expert and coach the team on EY’s Sales and Account Management Framework (ex: immersive selling, Wavespace, building client trust, etc.).

What we look for

• Proven ability to build trusted relationships, both internal and external.
• Demonstrated success in large matrix organizations.
• Strong analytical and quantitative skills, ability to review reports, interpret data and identify trends; a healthy sense of curiosity.
• Time Management skills – ability to meet deadlines, prioritise and manage projects to the end.
• Ability to work independently and in a team environment, collaborate effectively with other functional groups within EY.
• An executive presence; energetic and engaging style.
• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• A Bachelor's or post-graduate degree is required.
• 10+ years of relevant experience, including previous experience with complex account management and/or business development.

Ideally, you’ll also

• Have professional services knowledge
• Have knowledge of the Financial Services Industry is an asset, in particular the Banking Capital Markets sector
• Be experienced in project management