Executive Assistant jobs in Canada

EY Canada’s Corporate Development Office (CDO), responsible for managing mergers and acquisitions for EY Canada, has an exciting opportunity for a full-time position as an Assistant Director - Corporate Development. This role supports an important strategic inorganic growth objective of the firm as part of our All-In Strategy. In addition to the CDO, you will be a core member of our Strategic Investment Office, working closely with various areas of the business involved in:

• The identification and validation of potential acquisition targets and management of transactions from inception through due diligence, day 1 readiness, successful closure, onboarding, and integration into the firm.

Your Key Responsibilities

• Deal Sourcing, Target Analysis and Administration
• Work with our business leaders across Service Lines, Sub-service lines, Competencies, Industry Groups and Sectors to understand the areas of strategic priority for inorganic growth.
• Develop and maintain a robust M&A pipeline, working directly with our leaders as well as through the running of markets scans, targeted research and relationships with investment bankers,
• Build strong internal relationships with our leaders, maintaining regular touch points to continue to drive deal origination.
• Take part in target outreach, supporting initial exploratory discussions and strategic alignment sessions.
• Develop a deep understanding of how EY assess targets in terms of Strategic, Cultural and Financial fit, leveraging that knowledge and experience to evaluate and document potential M&A
• targets, providing critical insights to assist leadership decide on the right opportunities to pursue.
• Support valuation modelling and business cases development.
• Support in the preparation of expressions of interest (EOI), letters of intent (LOI), and purchase and sale agreements (PSA).
• Maintain an awareness of M&A activity outside of EY, including market trends
• Maintain and enhance CDO governance, acquisition tracking, and reporting.
• Bring thought leadership around continuous improvement of CDO tools, processes and procedures including the use of AI and automation.
• Oversee and manage the acquisitions database, ensuring accurate and up-to-date information.
• Assist in Post Acquisition Reporting (PAR), and deal evaluation against business case.

Transaction Management Office (TMO)

• Working with the Director of Corporate Development, you will have the opportunity to lead the TMO on certain transactions, providing TMO support on others, as appropriate.
• Help plan and execute due diligence and day 1 readiness activities, coordinating across multiple internal workstreams and target leadership.
• Build and maintain relationships with Target leadership, in many cases acting as a single point of contact.
• Manage and maintain transaction documentation: project kick-off materials, org charts, timeline & milestone charts, status updates, meeting notes, action logs, confidentiality NDA logs, etc.
• Identify, document, and manage program risks, ensuring all stakeholders are informed and appropriate actions are taken.
• Coordinate team meetings with multiple internal stakeholders and target leadership.
• Maintain constant communications across multiple workstreams, understanding and coordinating the flow of critical and relevant information to the right audiences in a timely manner.
• Lead team meetings, driving the agenda, identifying and tracking key decisions and actions.
• Coordinate the collection and distribution of diligence responses and supporting documentation shared by the target.
• Help ensure that we close transactions on a timely basis and have a robust onboarding and integration plan.

Strategic Investment Office (SIO)

• Act as a core member of the Strategic Investment Office, supporting its initiatives and objectives.
• Collaborate with the SIO team to assess investment requests and provide insights and recommendations.
• Assist in the development of business cases for investment requests, ensuring alignment with strategic goals.
• Assist in the preparation of detailed investment reports and presentations for the Strategic Investment Committee (SIC).
• Engage with cross-functional teams to assist in the tracking and reporting on the performance of approved investments, providing analysis and insights to leadership.

What You Will Gain from This Role

• Broad Exposure : You’ll understand the “inner-workings” of EY, working directly with our Chief Investment Office (CIO), Director of Corporate Development, our newly formed Strategic Investment Committee (made up of our CIO, Chair & CEO, COO/CFO along with 3 other members of our EC) and your CDO and SIO team colleagues. You will also develop relationships with your colleagues in Finance, Global Corporate Development, CTO, C&I, Talent as well as with leaders across all Service Lines and Industry Groups. You’ll have direct insight and exposure into the strategic initiatives of the firm.
• Leadership : You’ll develop key leadership attributes, gain confidence in chairing discussions, presenting ideas, and managing critical decision points.
• Understand EY: You will develop a deeper understanding of the firm’s capabilities and strategic growth priorities.
• M&A Experience: You’ll hone your skills across the M&A transaction lifecycle, including financial modeling, due diligence processes, and integration strategies, including cross border transactions and intra-firm agreements.

What We Look For

• Positive Attitude : A strong work ethic, willingness to learn, and openness to welcome new challenges.
• Work Independently : Ability to work effectively under pressure and time constraints in an unstructured environment relying on self-direction.
• Creativity : Leverage past experiences to continuously improve and streamline processes.
• Teaming – Be dedicated to the program and help your team be successful.
• Strategic Mindset : Understand the ‘big picture’ of the transaction and its strategic importance.
• Organizational Skills : Diligently track, execute, and follow up on daily activities; manage your own and your team's workload effectively. Demonstrated ability to manage multiple projects andmeet deadlines in a fast-paced environment.
• Consulting Skills : Strong analytical and problem-solving skills, with a high degree of proficiency in Excel, PowerPoint and financial analysis tools. Advanced Microsoft Suite skills considered anadvantage.
• Confidentiality : Ability to maintain a high level of confidentiality.
• Executive Presence : Ability to work seamlessly with and direct the activities of senior leaders demonstrating credibility and inspiring confidence.
• Analytical Skills : Ability to synthesize information, draw conclusions, and make appropriate recommendations.
• Financial Modeling Skills : Proficiency in financial modeling and analysis tools is essential.
• Communications : Excellent written and verbal communication skills, with the ability to present complex information clearly and concisely to a senior leadership audience.
• Bachelor’s degree in Finance, Accounting, Business Administration or a related field
• CPA, CBV and or CFA designation or working towards it is considered an asset

Responsibilities include:

• Assist legal teams with document preparation, including drafting, editing, and reviewing legal documents such as contracts, pleadings, and correspondence.
• Conduct legal research and gather information relevant to ongoing cases and transactions.
• Maintain organized filing systems for both electronic and hard copy documents, ensuring easy retrieval of information.
• Manage communications and interactions with clients, external parties, and other stakeholders, ensuring professionalism and confidentiality.
• Support the legal team's compliance efforts by ensuring adherence to relevant regulations and protocols.
• Prepare for meetings, hearings, and trials by organizing necessary documentation and materials.
• Track deadlines and manage schedules to ensure timely responses to legal matters and client requests.
• Collaborate with various EY departments as needed to provide a multidisciplinary approach to legal solutions.
• Participate in continuous improvement initiatives to enhance service delivery and operational efficiency.

Skills and attributes for success

• Bachelor’s degree in law, Business Administration, or a related field preferred.
• 2- 3 years as a legal assistant or in a related legal support role.
• Strong understanding of legal terminology, concepts, and administrative procedures.
• Excellent communication skills, both written and verbal, with the ability to convey information clearly and effectively.
• Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and experience with legal management software is desirable.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.

What we offer

When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:

• $5,000 per year for mental health support benefits
• Wellbeing benefit of $1,200/year

Discover how, when and where you can work at

The hybrid role of Office Services Clerk and Administrative Assistant provides both administrative and facilities support to internal and external clients, while working in tandem with your ESS colleagues. You are a driven administrative professional who is solution-oriented, while striving to understand and anticipate customer’s needs to exceed expectations. This role requires in-person presence four to five days per week.

Office Services

• Greeting visitors: Receive and welcome visitors to the office in a professional, courteous manner
• Answer queries, direct calls and monitor shared mailbox
• Facility maintenance: Coordinating office maintenance, including small appliance, office and furniture repairs.
• Equipment management: Understand and operate office equipment.
• Maintain security badges: track all visitor and temporary building and/or office security badges
• Meeting preparation: Room setup, including catering, dismantle/clean up
• Mail/courier: sorting, distributing documents and packages, as well as preparing documents and packages for delivery
• Supply provisioning and inventory control: Ordering, maintaining and distributing office supplies
• Occupational Health and Safety: Member of the OH&S committee and Crisis Response Team
• Maintain common spaces: tidy kitchen, including wiping down counters, emptying dishwasher, etc.

Administrative Assistant

• Engagement support: In-depth knowledge to support the client engagement management process
• Financial management support: Pivotal role with the engagement teams to provide reports and manage the billing process
• Document preparation and management: Use EY branding standards to create and format documents/presentations
• Travel arrangements: Provide travel options, book air and ground travel using our online system, as well as associated logistics
• Meeting and events: Coordinate meeting room bookings, including technology, set-up/tear down and catering where required

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success
• Ability to effectively meet customer needs, taking responsibility for customer satisfaction
• Ability to maintain effectiveness and professionalism when experiencing change in work tasks and/or the work environment
• Ability to work in a fast-paced, team environment and under pressure of deadlines
• Excellent written and verbal communication skills, including active listening
• Effective time management and organizational skills
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
• Embraces change and is adaptable, motivated and driven to continuously improve by learning new skills

Ideally, you’ll also have

• Reception experience
• Professional services firm experience

What we look for

• Post secondary eduation and/or equivalent relevant experience
• Exceptional customer service experience
• Proficiency in Microsoft office (Outlook, Word, Excel, and PowerPoint) with proven ability to learn customize software/tools

What we offer

The salary range for this job in British Columbia is $52,000 to $78,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

As an Audit Administrative Assistant, you will be a professional member of the EY Assurance team. Together with our substantial investments in technology, knowledge, and learning resources for our audit professionals, you will be part of the team that delivers quality assurance services to our clients and their stakeholders

Your key responsibilities

As an Administrative Assistant, you will assist Audit Managers and Partners in organizing the workflow, supporting the organization of files, and communicating with the audit teams.

Skills and attributes for success

• Setting up new client files or rolling forward in Caseware/Canvas
• Working in MS Excel to manipulate trial balances for importing
• Importing trial balances into Caseware/Canvas
• Preparing and balancing financial statements in Caseware
• Updating/formatting financial statements, making adjusting entries
• Proofreading financial statements (if required)
• Prepare bank, A/R, A/P and inventory confirmations
• Finalizing financial statements, ensuring files have required sign offs and archiving
• Coordinating the flow of tax returns and review notes between tax and audit
• Preparing corporate/partnership/trust tax returns packages for client
• Organizing and saving signed tax documents
• Efiling tax returns/forms/Paper filing returns when necessary
• Maintain and organize the client directory
• Assist managers with client meeting presentations
• General help to organize the managers and facilitate communication and meetings
• Prepare covering letters, tax letters and all other correspondence
• Respond to any other duties as required

Lead marketing that powers Canada’s future.

We’re looking for a strategic thinker and an influential leader who can:

• Set the vision for sector marketing and translate it into actionable strategies that drive growth and market leadership.

• Partner with senior leaders to align marketing priorities with business objectives and deliver high-impact initiatives.

• Lead go-to-market programs that position EY as a trusted advisor and innovator in Industrials and Energy.

• Harness market intelligence to anticipate trends, identify opportunities, and inform strategic investments.

• Champion collaboration across industry groups, service lines, alliances and stakeholders to ensure seamless execution and measurable results.

• Inspire and develop talent, fostering a high-performing marketing team equipped to deliver excellence.

• Allocate budgets to optimize spend, drive performance and support the overarching marketing strategy.

• Track performance and ROI to ensure marketing activity delivers tangible impact.

What we look for

• Prior experience with brand and marketing strategy and campaign development, preference for experience within a professional services setting.
• Strong skills in managing and supporting multiple stakeholders across the portfolio.
• Strong grasp of data analytics, performance metrics, and full-funnel optimization.
• Professional maturity, resilience and adaptability.
• At ease managing multiple high-priority projects and navigating ambiguity in a deadline-driven and matrixed environment
• Strong leadership skills and experience with overseeing staff
• Process-driven, always looking for ways to improve efficiency and effectiveness
• Ability to work both independently and with the team, relying on strong influencing skills to achieve results
• A bachelor’s degree in Business Administration, Marketing, or a related field is required. A graduate degree is preferred.
• A minimum of 10 years of relevant business experience.
• In-depth knowledge of professional services and its unique characteristics.
• Proven experience in program, project, and campaign management and execution.
• Strong skills in stakeholder management, with the ability to work comfortably with senior leaders.
• Comprehensive knowledge of marketing trends, execution, and measurement.
• Excellent organizational and time management skills, with demonstrated ability to manage multiple priorities, stakeholders, and complex projects and initiatives simultaneously.
• This role involves interaction with internal and external clients and professionals nationally and globally. Professional competency in the English language is therefore a requirement of this role. Bilingualism in both French and English is considered an asset

Ideally, you’ll also have

• Past experience in professional services is highly desirable.
• B2B marketing experience an asset.

What we offer you

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

The salary range for this job in British Columbia is $92,300 to $153,800. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

Key responsibilities

• Work with local or global tax teams to coordinate and track tax deliverables,
• Support development of contracting, billing/invoicing, scope/fees and related administrative processes
• Update document repositories
• Prepare executive level reporting, presentations, data analytics
• Support development of proposals
• Support and assist with ad-hoc support as needed

Our ideal candidate has:

• Strong organizational and time management skills
• Excellent communication skills – written/oral
• Proven project management skills, and an ability to plan and prioritize work
• Ability to work non-standard hours to support global time zones (if/when required)
• College diploma or bachelor’s degree in a related field
• Microsoft suite knowledge (Excel, Word, PowerPoint)
• Tech-savvy
• Tax/accounting/finance knowledge or background (not required but nice to have)

What we offer you

When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:

• $5,000 per year for mental health support benefits
• Wellbeing benefit of $1,200/year

Discover how, when and where you can work at

- Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Be an ambassador for new technology and processes, and eager to engage in continuous learning and development
• Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making

What we look for

• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communications skills