• Duties include strong calendar management, with shifting priorities and deadlines, booking complex domestic/international travel, managing travel details such as visas, welcome letters and managing expenses.
• Able to quickly and accurately assess the importance of a phone call, email, or document and take appropriate action to involve the appropriate parties.
• Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Supports office administration with associated tasks (ordering office supplies, food orders, onsite needs).
• Assists in coordinating activities across the organization, events, conferences, Face to face group meetings, etc: plans and organizes meetings and offsites, prepares agendas, coordinates all logistics.
• Additional duties include managing tactical projects, general administrative duties such as order supplies, conference room coordination, generating shipping memo, etc.
• Will work closely with other Senior and Executive admins to help facilitate timely and accurate planning needs.

Qualifications

• High School and above.
• Minimum 3 to 5 years of administrative experience or equivalent education.
• Proficiency in English.
• Strong organizational and problem-solving skills with high-level of multi-tasking abilities.
• Able to handle information with confidential manner.
• High degree of professionalism.