Administrative Assistant jobs at Western Digital in United States, San Jose

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently.

You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of professionalism is required.

Supporting Executives for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary.

Responsibilities

• Calendar Management: ensure the Executive’s time is well organized and used to best support the goals of human resources and the broader company.
• Meeting Planning and Organization: Support planning and organizing of internal and external meetings, team offsites, country visits, and other meetings.
• General Enquiries: Act as the source for enquiries and refer routine matters to appropriate parties.
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
• Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Projects: Work on special projects, as needed.
• Travel: Manage Executive travel needs, including planning optimum travel arrangements
• Community: Build the necessary communities to further drive your own development, and to support your peers across the business.

Required:

• Experience supporting one or more Vice Presidents (or equivalent) of a large public company
• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
• Highly organized, resourceful, and detail-oriented
• Ability to prioritize and manage multiple tasks at the same time
• Ability to work unsupervised
• Utmost integrity and professionalism
• Excellent written and oral communication skills
• Excellent time management skills
• Must be a team player, able to work across multiple different teams
• Ability to carefully manage the time of the Executive, while also ensuring human resources is approachable and easy to deal with
• Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success
• Daily presence at WD’s Great Oaks office is required.

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently.

You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of professionalism is required.

Supporting Executives for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary.

Responsibilities

• Calendar Management: ensure the Executive’s time is well organized and used to best support the goals of human resources and the broader company.
• Meeting Planning and Organization: Support planning and organizing of internal and external meetings, team offsites, country visits, and other meetings.
• General Enquiries: Act as the source for enquiries and refer routine matters to appropriate parties.
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
• Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Projects: Work on special projects, as needed.
• Travel: Manage Executive travel needs, including planning optimum travel arrangements
• Community: Build the necessary communities to further drive your own development, and to support your peers across the business.

Required:

• Experience supporting one or more Vice Presidents (or equivalent) of a large public company
• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
• Highly organized, resourceful, and detail-oriented
• Ability to prioritize and manage multiple tasks at the same time
• Ability to work unsupervised
• Utmost integrity and professionalism
• Excellent written and oral communication skills
• Excellent time management skills
• Must be a team player, able to work across multiple different teams
• Ability to carefully manage the time of the Executive, while also ensuring human resources is approachable and easy to deal with
• Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success
• Daily presence at WD’s Great Oaks office is required.

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

You are expected to work with the highest level of confidentiality, understanding the needs of the executive and fostering relationships across the business to deliver desired outcomes. You need to be organized and innovative, able to balance competing priorities in a fast-paced environment. You must be willing to pitch in and work collaboratively to execute effectively and efficiently.

You need to be a self-starter and detail-oriented with superior written and verbal communication skills. You have a strong executive presence and can maintain the utmost level of professionalism.

Supporting an executive for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary. Daily in-office presence at WD’s Great Oaks office is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Calendar Management: Ensure the leaders time is well organized and used to best support the goals of group and the broader company.
• Meeting Planning and Organization: Assist the leader in the planning and organizing of internal and external meetings, team off sites, country visits, and other meetings.
• General Inquiries: Act as the source for inquiries into the leaders’ office and the ability to refer routine matters to appropriate parties.
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
• Tool Management: Manage expense reports, Statements of Work and Purchase Orders, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Projects: Partners with key stakeholders within the group and other senior leaders on special projects, as needed.
• Travel: Manage the leaders travel needs, including planning optimum travel arrangements
• Community: Build the necessary communities to further drive your own development, and to support your peers across the business.

REQUIRED

• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
• Highly organized, resourceful, and detail-oriented
• Ability to prioritize and manage multiple tasks at the same time
• Ability to work unsupervised
• Utmost integrity and professionalism

SKILLS

• Must be a team player, able to work across multiple different teams
• Ability to carefully manage the time of the executive, while also ensuring openness, being approachable and easy to deal with
• Demonstrated ability to partner with peers for shared success

Based on our experience, we anticipate that the application deadline will be

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

Reporting to the Chief Strategy Officer, you will partner closely with the Strategy team and other senior leaders to the executive.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the executive while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently.

You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of professionalism is required.

Supporting an executive for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary.

Essential Duties and Responsibilities:

• Calendar Management: Ensure the leaders time is well organized and used to best support the goals of group and the broader company.
• Meeting Planning and Organization: Assist the leader in the planning and organizing of internal and external meetings, team off sites, country visits, and other meetings.
• General Inquiries: Act as the source for inquiries into the leaders office and the ability to refer routine matters to appropriate parties.
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
• Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Projects: Partners with key stakeholders within the group and other senior leaders on special projects, as needed.
• Travel: Manage the leaders travel needs, including planning optimum travel arrangements
• Community: Build the necessary communities to further drive your own development, and to support your peers across the business.

• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
• Highly organized, resourceful, and detail-oriented
• Ability to prioritize and manage multiple tasks at the same time
• Ability to work unsupervised
• Utmost integrity and professionalism
• Must be a team player, able to work across multiple different teams
• Ability to carefully manage the time of the executive, while also ensuring openness, being approachable and easy to deal with
• Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success

Requirements:

• Engage with Executive and C-suite Leadership: Collaborate closely with senior leadership, ensuring seamless communication and alignment.
• Onsite Presence and Operational Awareness: Maintain a consistent and proactive presence at headquarters to stay informed on key developments and organizational dynamics.
• Document Preparation and Communication: Demonstrate proficiency in preparing clear, concise documents, including PowerPoint presentations, straightforward Excel models, and meeting summaries, leveraging AI tools for efficiency.
• Experience in a Global, Multinational Environment: Navigate the complexities of working across multiple time zones and manage cross-functional teams within a global organization.
• Minimum of 8 years supporting an Executive Vice President / Senior Vice President (equivalent), of a large public company; ideally having exposure to consulting environment
• Daily presence at WD’s Great Oaks office is required.

Skills:

• Excellent written and oral communication skills
• Excellent time management skills

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the Senior Director of Strategic Communications, and a team of Executive Communications Directors with a variety of administrative support functions, and help coordinate team meetings, special projects, other initiatives
• Maintain and manage the Senior Director of Communications’ calendar, including recurring meetings, prioritizing and using good judgment in offering solutions to complex scheduling and meeting planning, as needed
• Schedule and coordinate meetings, including attendee communications, venue location management/site coordination, audio/video set-up and management as needed, and catering
• Help the leader remain proactive in managing times and priorities
• Enable and plan global travel activities; coordinate accommodations, and local transportation and passport/visa requirements, as needed
• Proactively compile, submit, and track expenses in a timely manner
• Proactively anticipate potential travel issues and respond accordingly
• Provide exceptional attention to detail in all efforts
• Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Complete projects, special assignments, other tasks, and duties as assigned

REQUIRED

• 5+ years of administrative or equivalent experience, preferably in a fast-paced environment
• Previous success at building strong organizational relationships in a global environment, and in fostering teamwork
• Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions
• Resourceful and passionate about making others more efficient

SKILLS

• Excellent organizational skills, and the ability to be agile
• Excellent project management skills, with the ability to manage multiple projects simultaneously, often under tight deadlines
• Highly collaborative and adaptable, with the ability to build relationships and work effectively with multiple stakeholders across different levels of the organization
• Curious, flexible, and the ability to think creatively
• Enjoy working in a fast-paced environment, self-motivated
• Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, Teams, and willingness and ability to learn company-specific software or system tools
• Exceptional written and verbal communication skills

Based on our experience, we anticipate that the application deadline will be

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.