Western Digital Executive Assistant supporting VPs – TA TD & HRBP 

United States, California, San Jose 

442352471

Today’s exceptional challenges require your unique skills. Together, we can build the future of data storage.

In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently.

You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of professionalism is required.

Supporting Executives for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary.

Responsibilities

• Calendar Management: ensure the Executive’s time is well organized and used to best support the goals of human resources and the broader company.
• Meeting Planning and Organization: Support planning and organizing of internal and external meetings, team offsites, country visits, and other meetings.
• General Enquiries: Act as the source for enquiries and refer routine matters to appropriate parties.
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
• Tool Management: Manage expense reports, SOW’s and PO’s, and become savvy with WD’s internal tools such as M365, Co-Pilot etc.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Projects: Work on special projects, as needed.
• Travel: Manage Executive travel needs, including planning optimum travel arrangements
• Community: Build the necessary communities to further drive your own development, and to support your peers across the business.

Required:

• Experience supporting one or more Vice Presidents (or equivalent) of a large public company
• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint
• Highly organized, resourceful, and detail-oriented
• Ability to prioritize and manage multiple tasks at the same time
• Ability to work unsupervised
• Utmost integrity and professionalism
• Excellent written and oral communication skills
• Excellent time management skills
• Must be a team player, able to work across multiple different teams
• Ability to carefully manage the time of the Executive, while also ensuring human resources is approachable and easy to deal with
• Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success
• Daily presence at WD’s Great Oaks office is required.

Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.