Document Control Specialist Babylon Long Island jobs at Jacobs in United States, New York

Looking for a team member to join a fast-growing team as an IT Specialist with a focus on SharePoint and Communications. You will take ownership of our internal SharePoint page; working with various stakeholders to turn concepts into solutions, create communications, and improve employee engagement. This role will require collaboration with your team, working in fast-paced environment, and being creative in proposing solutions to problems. Advanced writing skills are preferred, as drafting communications will be expected.

• Responsible for the optimization of D&C’s SharePoint page; to include the creation of content, editing of existing content, standardizing and managing document libraries and lists.
• Configure SharePoint settings, manage usage confirmation settings and monitor performance levels.
• Handle site administration and management.
• Create/maintain custom page and subsites, branding, security for the site, layout, structure, and web parts.
• Respond to staff feedback and make adjustments/edits accordingly.
• Provision, administer and maintain sites.
• Provide first point-of-contact for end-user issues
• Add users, control access to document libraries, and set permissions.
• Perform maintenance of the SharePoint platform
• Troubleshoot and resolve SharePoint issues or malfunctions.
• Develop and distribute new employee and intern spotlight pieces.
• Provide contributions and assist in the development of organization-wide announcements, newsletters, and advisories.
• Ensure organizational communications are consistent across all mediums.
• Other duties as assigned.
• Travel may be required.

At Jacobs, we challenge the accepted so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you’ll make it simpler and more seamless for our client to have a safe, reliable and efficient system. You will help us empower communities to focus on what matters most – people.

Jacobs is looking for a highly motivatedto be a part of our
Farmington, NMteam. In this role, you'll assist in the development, implementation, and administration of safety, health, occupational health, fire protection and prevention, and equipment and property protection.

Our Health, Safety & Environment Professionals:

• Perform assessments of Health & Safety performance of projects within their areas of responsibility and generate of report including recommendations to the project in areas requiring improvement.

• Review and assist with training of operations personnel.

• Coordinate and providing training.

• Ensure an overall improving trend for key safety metrics in their area of responsibility TRR, DART, RTW program implementation, etc.

• Communicate gaps in project Health & Safety programs if they are not corrected in a timely manner.

• Have specific knowledge of specialty areas (OSHA 1910 &1926, etc.) and perform onsite audits to ensure regulatory compliance.

• Are responsible for moderately complex technical work in a wide range of Health & Safety disciplines to achieve compliance with company standards and regulatory requirements.

• Work under very general direction and independently determine and develop approaches to solutions. Responsible for implementation of field and office HS&E program and occupational safety and health regulation in regional operations.

• Monitor and prevent chemical, physical and biological hazards and diseases that could be present in the work place.

• May act as a lead person or technical expert and provide direction to less experienced personnel.

• Conduct regular walk through inspections and investigations in accordance with legal requirements.

• Work closely with site management on any procedural roll outs and site compliance.

• Identify and recommend resolution of hazardous/potential hazardous conditions and follow through to ensure corrections have been made.

• Investigate personal injury and property damage accidents; compile data, photographs, etc. and prepare all pertinent forms and reports per program procedures and federal, state, local regulations associated with accidents; issue various entry permits (i.e. to confine spaces) as required; conduct various industrial hygiene samplings, such as gas, noise test to ensure safe working conditions; may assist in conducting employee/craft and insurance inspectors on walk through tours; may accompany federal, state and insurance inspectors on walk through tours.

• Perform additional assignments per supervisor’s direction.

**This is an on-site position.

You’ll lead the delivery of projects in accordance with Jacobs procedures and practices to achieve satisfied clients. Also, we’ll have you provide design and/or checking and testing of track projects within areas of accredited competency.

As an important member of our team, you will provide guidance and leadership to the Program Document Management Team and related processes. Also, you will provide general clerical support performing routine activities under general supervision and within defined procedures. You will also have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Here's what you will be doing:

Monitoring program correspondence to ensure that transmitted documents have been received and to ensure that documents requiring response are returned in a timely manner, per contract requirements. This will entail direct communication with all entities involved in the Program Management Team.

Processing revisions to controlled documents in the same manner as the original documents and superseded documents, if retained, are identified as such. A consistent naming convention will be established in the program document plan and will be maintained to ensure accuracy and expedient retrieval. Any hard copies that exist shall be classified/tagged exactly as their electronic counterparts.

The candidate will help us empower communities to focus on what matters most – people. Jacobs is seeking a Health & Safety (H&S) Professional to be a part of our New York City Water Market Construction Management Team. In this role, you'll be responsible for the development, implementation, and administration of the health and safety programs and provide oversight for site safety conditions. Previous NYC DEP experience is a plus.

Our Health and Safety Candidate should possess at a minimum the following professional requirements:

• 7-10 years of professional safety experience in the Construction Standard.
• Possess a CSP, CHST or NYC LSSM’s License.
• A broad understanding of rules and regulations of entities Governing Construction Related Activities.
• OSHA 500 designation in 29 CFR 1926 of the Construction Standard.
• Ensure an overall improving trend for key project safety metrics including TRR, DART, training completion, etc.
• Must have technical knowledge for the developing and maintaining Dashboards.
• Communicate gaps in the project Health & Safety programs of contractors.
• Have specific knowledge of specialty areas (OSHA 1910 & NEC, NFPA 70E, ANSI, NIOSH, NYC DOB Chapter 33, Chapter 14 of the FDNY etc.) and perform regular site walks to ensure regulatory compliance.
• Work under very general direction and independently.
• Work closely with Jacobs’s site management and clients to identify H&S discrepancies.
• Identify and recommend resolution of hazardous/potentially hazardous conditions and follow through to ensure corrections have been made.
• The ability to investigate and develop root-cause analysis for Jacobs personal injury and property damage accidents; compile data, photographs, etc. and prepare all pertinent reports per program contractual requirements as mandated by and federal, state, local regulations associated with accidents.