Program Administrator jobs at Flex in Malaysia

· Check to ensure if material was delivered correctly.

· Moves pallet to holding area and sort material by product type.

· Ensure that oldest material is delivered to receiving first. Package parts in assigned packaging using established standards.

· Ensure travel card remains with part and label and route packages accordingly.

· Determine re-use condition of packaging and re-use per established standards.

· Package material for shipment ensuring accuracy of product and paperwork.

· Stock material on shelves ensuring accuracy neatness.

· Label all problem parts and route to appropriate area. Examine box/labels and determine receivable type and enter information on products into systems. May assist in training new employees in work procedures and rules.

· Keep work area free of debris and may audit kits for accuracy.

· Performs all tasks involved in the distribution flow of material, supplies, and equipment.

· Verifies goods received against bills of lading, purchase orders, or other documents.

· Gives work leadership to other logistics associates and may serve as lead.

· Communicates with inspectors, buyers, production personnel, and materials group.

Required Skills:

Optional Skills:

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Key responsibilities include achieving high levels of forecast accuracy, managing manufacturing costs, and ensuring project timelines are aligned with overall capacity plans. The role requires a strategic leader who can effectively manage resources across cross-functional teams, optimize operational processes, and lead continuous improvement initiatives to enhance customer satisfaction and manufacturing performance.

Principal Responsibilities

• Interfacing with customers, including solving customer problems, building relationships, and managing escalations.

• Leading successfully small to medium-sized projects with cross-functional teams from initiation to completion in a fast-moving environment.

• Participating in project planning sessions and contributing to timelines and deliverables.

• Participating in cross-departmental teams to deliver projects or initiatives.

• Facilitating meetings between different teams to ensure alignment.

• Effectively presenting project updates to stakeholders and senior leaders.

• Preparing reports or presentations summarizing project progress and outcomes.

• Participating in lean initiatives.

Specific Responsibilities

• P&L Management / Financial Management / Cost Management: Responsible for delivering the manufacturing cost committed to the forecast. Monitor financial performance, report on Manufacturing cost FCST variances, and drive actions for improvement.

• Team Leadership / CFT Owner : Lead cross-functional teams (CFT), coordinating efforts across different departments.

• Project Planning and Procurement Execution Oversee the planning, execution, and delivery, ensuring they are completed on time and within Manufacturing cost FCST. Define and manage project scope, goals, timelines, and deliverables.

• Customer Relationship Management / Customer Communication: Act as customers' Program/Site representative, ensuring their needs are met. Supports customer vistits. Regular updates to inform customers of project status, challenges, and successes. Site score / Quality Score / Delivery Score.

• KPI Tracking / Operational Excellence: Monitor and report on key performance indicators (KPIs) related to customer satisfaction, OTD, quality, Accounts Receivable (AR), and financial performance.

• Risk Management: Identify potential risks to the project and implement strategies to mitigate them.

• Contract Compliance / Management: Ensure all services and activities performed by the site follow the contract and agreements. Ensure compliance with contract terms (set by the commercial team) and manage contractual obligations, all the non- contractual situations must be escalated to GAM’s (proposal).

• Scope / Change Management: Manage changes in project scope, schedule, and resources effectively. Manage Engineering Change Orders (ECOs) and Product Change Notifications (PCNs) in accordance with customer requirements. Ensure changes to scope are clear. Address any impact from the change request that needs to be adequately solved by the commercial team.

• Forecast Management: Acknowledge input from demand forecasts and ensure alignment with production capacities (man, machine, materials). Supports the development of accurate forecast and demand plans.

• Claims Management: Variance Management Tracking identifies possible claims and recoveries and addresses them with the commercial team for timely resolution.

• Inventory Management: Oversee inventory levels to ensure adequate supply for production at Site level.

• Quality Assurance: Ensure that project deliverables meet quality standards and customer expectations.

• Reporting and Documentation: Provide regular updates and comprehensive documentation of program activities.

• Continuous Improvement: Drive initiatives for process improvements and operational efficiencies.

• ESG and Sustainability - Customer requirements : Implement customer requirements as agreed & vetted by Commercial Teams.

The experience we’re looking to add to our team:

• Bachelor's degree in Supply Chain management, Engineering, Business Administration, Operations Management, or related field.

• Typically requires 3+ years of experience of Program/project management in engineering, production, operations, supply chain, or related management.

• Manufacturing/industrialindustry in supply chain, engineering and finance, and operation planning positions.

What you’ll receive for the great work you provide:

• Full range of medical benefits, dental, vision

• Life Insurance

• Paid Time Off

• Allowances & Bonuses*

Required Skills:

Optional Skills:

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a/anlocated in. Partner with the Design & Engineering teams and commercial teams to drive the design, validation and implementation of innovative and cost-effective product solutions of varying scope in order to meet customer requirements from development of conceptual prototypes and architecture thru the NPI phase. Work closely with the Director of Program Management to define market and product requirements and provide voice of the market and customer to the design & engineering teams in I&NV.

What a typical day looks like:

• Drive the execution of product development, contributing technical expertise to product development, coordinating the development of new technologies with technical program engineers, and ensuring program timing and budgets are met
• Drive definition of products in markets including consumer, industrial, medical, digital health, automotive, enterprise and cloud computing, IoT, etc.
• Actively identify and assess new product opportunities and initiatives for customer designs and white label products. Work closely with design engineering to extract and develop core productfeatures-advantages-benefitsinformation to drive and support the product marketing strategy.
• Translate customer’s technical needs and requirements to the NPI and CFT teams
• Knowledge of multiple functional technologies/ processes, industries or functions and understanding of inter-dependencies of such processes at the site
• Establish and ensure effective achievement of functional strategic plans and objectives for the site and may have P&L responsibilities.
• Develops plans for structuring and implementing major initiatives
• Lead program team, including regular team meetings and updates to management.

The experience we’re looking to add to our team:

• Possesses a Degree in related discipline or equivalent experience.
• Minimum 10 years of working experience in the related field is required.
• Candidate with experiences in project management, process engineering or industrial engineering will be added advantage

Required Skills:

Optional Skills:

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Responsibilities:

• Organize, plan and direct program schedules and budgets.
• In charge of tracking relevant metrics and drive action items based on results.
• Provide help, knowledge and expertise with contract negotiations as required.
• Oversee all interdepartmental activities ensuring completion of all adherences made relative a to product development timelines, delivery, quality and the required business metrics.
• Reviews program proposal or plan to resolve time frame, funding requirements, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program.
• Establishes work plan and staffing for each phase of program and arranges for recruitment or assignment of personnel.
• Manage the coordination of product life cycle activities with P&L and customer satisfaction also has control for different accounts of various complexities.
• Be the key channel of communication for customers and act as escalation in the event of customer issues.
• In charge of customer´s satisfaction reviews and corrective actions.
• Maintain current and develop additional business with customers.
• Monitor and track that project and program deliverables are met.
• Be accountable for maintaining excellent customer relations with both new and existing customers.
• Holds up production sites for projects, costs and other customer related matters through business and expertise.

Qualifications:

• Typically requires a Bachelor's degree in engineering or related field or equivalent experience.
• Typically requires a minimum of 7 years of experience in programadministration/managementor related area.
• Demonstrates advanced operations, technical and people and/or process skills as well as customer (external and internal) relationship skills.
• Demonstrates knowledge of multiple functional technologies/ processes, industries or functions and understanding of interdependencies of such processes at the site.
• Accountability for the program wellness.
• Demonstrates expert knowledge of the function and a thorough understanding of Flex and related business.
• Demonstrates detailed expertise in very complex functional/ technical area or broad breadth of knowledge in multiple areas.
• Understands the strategic impact of the function across sites.

Required Skills:

Optional Skills:

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What a typical day looks like:

• This role assists with managing customer accounts in all aspects of the business relationship.
• Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program.
• Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems.
• Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments.
• Prepares program reports and executive presentations for management, client, or others.
• May assist in metric development and tracking for the program.
• Occasional travel to customer locations.
• Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities.
• Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact.

The experience we’re looking to add to our team:

• Possesses a Degree in related discipline or equivalent experience.
• Minimum 5 years of working experience in the related field is required

Required Skills:

Optional Skills:

• Hostel Resident Registration / briefing / disciplinary / spot checks /etc.
• Ensure all facilities blocks, common area and units follow all requirements.
• Attend Breakdown report from KIOSK/ raise breakdown report to landlord / attend breakdown / attend to landlord breakdown repair works.
• Unit Inspection (checklist) / Management unit inspection / common area and block inspection
• Upgrades works for hostel facilities and activities.
• Moving or compress resident for units.
• Activities in hostel Gotong Royong, Weekend 5s units’ activities, unit to unit briefing and engagement.
• Work to gather with various departments such as HR on resident issues & communications.
• Support transport team on monitoring on ad-hoc transport activity or issues.
• Familiar and able to use the Employee KIOSK & Hostel Dashboard.
• Proficient in Microsoft Excel and PowerPoint to assist in data management and presentations.
• Exhibit leadership capabilities to supervise and manage dormitory staff and operations effectively.
• Able to work shift
• Prefer staying in ( Hostel unit provided.)
• Diploma in Electrical Engineering or equivalent.

Required Skills:

Optional Skills:

• Hostel Resident Registration / briefing / disciplinary / spot checks /etc.
• Ensure all facilities blocks, common area and units follow all requirements.
• Attend Breakdown report from KIOSK/ raise breakdown report to landlord / attend breakdown / attend to landlord breakdown repair works.
• Unit Inspection (checklist) / Management unit inspection / common area and block inspection
• Upgrades works for hostel facilities and activities.
• Moving or compress resident for units.
• Activities in hostel Gotong Royong, Weekend 5s units’ activities, unit to unit briefing and engagement.
• Work to gather with various departments such as HR on resident issues & communications.
• Support transport team on monitoring on ad-hoc transport activity or issues.
• Familiar and able to use the Employee KIOSK & Hostel Dashboard.
• Able to work shift
• Prefer staying in ( Hostel unit provided.)
• Diploma in Electrical Engineering or equivalent.

Required Skills:

Optional Skills: