Executive Assistant jobs at Ey in Malaysia, Kuala Lumpur

Key Responsibilities:

• Proactively assist in developing and executing production of podcast episodes, including content ideas.
• Research market trends and opportunities to inform the podcast's direction.
• Help manage project timelines and resources to ensure timely delivery.
• Support the content development and content release process while ensuring quality and compliance.
• Build relationships with key stakeholders, including potential guests and industry experts.
• Track basic performance metrics to help assess the podcast program's success.

Qualifications:

• Experience in podcast or video content production, project management or related fields is a plus.
• Creative thinking and problem-solving skills.
• Good communication and teamwork abilities.
• Ability to work independently and contribute to project completion.
• Understanding of analytics and metrics tracking is a plus.

What We Offer:

• The chance to contribute to projects that will enhance our brand's voice.
• A supportive work environment where your ideas are welcomed.
• Opportunities to connect with industry professionals and expand your network.
• A platform to develop your project management and creative skills.

Bringing order to learning claims and regulatory requirements, the coordinator will provide comprehensive, quality administrative and support services within the Learning Deployment Team. You’ll need to ensure smooth and efficient running of the administrative tasks assigned to you.

Your key responsibilities

• Your primary responsibility will be below:
• Complete and submit Human Resource Development Corporation (HRDC) documentation for training claims, including JD14 and T3 forms.
• Assist project teams in registering training programs as HRDC claimable.
• Manage the shared mailbox and responding promptly to inquiries from clients and HRDC officers.
• Provide administrative support to the EY Tax Academy team as needed to ensure smooth operations e.g. organizing events, issuing quotations, invoicing, and e-certificates

Skills and attribute to success

• Familiarity with HRDC requirements and documentation
• Well-organized with high attention to detail
• Strong organizational skills with the ability to multi-task
• Strong verbal and written communication skills (both English and Bahasa Malaysia) to interact with clients, project teams, and HRDC officer
• Competence in administrative tasks
• Ability to work collaboratively
• Proficiency in Microsoft Office (especially MS Word and MS PowerPoint)

To qualify for the role, you must have

• Understanding of HRDC processes and documentation requirements is highly desirable
• At least Diploma in Business Administration / Management, or a related field
• Experience in administrative role, preferably within HR or training environments.

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Your key responsibilities

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors.
• Maintain mailing list eg. for sending out greeting cards
• Handle department’s leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing room’s files
• You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Skills and attribute to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

To qualify for the role you must have

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 3-5 years of work experience in the related field

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning:You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you:We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership:We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Your key responsibilities

The Accounting & Admin Executive will provide support to CBS in a department in EY. The role also serves as administrative support within the department who provide a comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• To prepare cheques/TTs/bank drafts according to payment vouchers drawn up by staffs, checking bank balances to ensure sufficient funds in the accounts and making the relevant entries into the IPS system. All payment entries to be made in the daily payment register.
• To arrange banking-in of cheques/cash(if any) and to record into the IPS system. All receipt entries to be made in the daily receipt register.
• To prepare letters and documents for opening of current accounts/closing of accounts/online banking/updating the list of signatories/transfer of funds from one account to another.
• To communicate with banks on issues pertaining to the accounts.
• To arrange for requisition of new cheque books.
• To prepare monthly (if there are transactions) bank reconciliations. If no transactions, then prepare the bank reconciliations every 3 months.
• To follow up on clearance letters for EPF, SOCSO and IRB.
• To finalise the MDI reports every 6 months.
• To prepare Form 63 and 75 for all receivership and liquidation accounts every 6 months and request for the debenture outstanding from banks for receivership engagements. To make sure these documents are lodged with SSM within the timeline set by SSM.
• To communicate with SSM (via phone calls, e-mails) on any issues pertaining to the various lodgment of Forms.
• To arrange for attestation of documents when required.
• To arrange for stamping of documents (online stamping with IRB) and filing of other statutory documents such as appointment and upliftment of R&M/Liquidator.
• To prepare letters of placement/withdrawal in/from Fixed Deposit.

Skills and attribute to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

To qualify for the role you must have

• At least Diploma in Accounting / Finance, or a related field
• Minimum of 2-3 years of work experience in the related field

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning:You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you:We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership:We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Your key responsibilities

The Executive Assistant will provide secretarial support to Partners & Directors in a department in EY. The Executive Assistant also serves as administrative support within the department who provide comprehensive quality services. The successful incumbent must be able to work independently, under tight datelines and handles a wide variety of activities and confidential matters with discretion. Other than that, your responsibilities include:

• Completes a broad variety of executive support tasks including managing calendar appointments, arranging complex and detailed travel plans, schedules, and agendas and compiling documents for travel-related meetings
• Handling calls, processing accounts, handling of correspondence, expenses and leave verification and office coordination
• Printing, scanning, and preparing documents for AR register
• Raise invoice/credit note (if any)
• Handling courier and by hand letters
• Booking of meeting rooms, arranging for refreshments and projectors.
• Maintain mailing list eg. for sending out greeting cards
• Handle department’s leave and MCs
• Handling timesheet and expenses
• Handle storage and raising invoices for advance storage
• Manage filing room’s files
• You’ll need to ensure smooth and efficient running of the department in all administrative matters.

Skills and attribute to success

• Strong organizational skills
• Drive to excel professionally, and to guide and motivate others
• Good written and verbal communication skills
• Dedicated, innovative, resourceful, team player and able to work under pressure
• Foster an efficient, innovative and team-oriented work environment

To qualify for the role you must have

• At least Diploma in Business Administration / Management, or a related field
• Minimum of 3-5 years of work experience in the related field

Ideally, you’ll also have

• Experience in administrative support or equivalent

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning:You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you:We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership:We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

We are looking for a highly motivated, results-driven individual with an ability to oversee Internal Communications and Engagement. This role requires a creative and energetic individual who can work well in a team environment and manage multiple projects independently. Strong leadership, communication, and negotiation skills are essential, along with proven end-to-end project management experience.

Your key responsibilities

Key responsibilities include:

• Develop and implement internal communication strategies to enhance employee engagement and promote EY's culture and values through effective communication initiatives.
• Create and oversee newsletters, announcements, and interactive platforms that foster a strong sense of community among employees.
• Assist in the planning, coordination, and execution of events, ensuring seamless and timely delivery.
• Oversee logistics for various employee events and wellness initiatives, ensuring all details are meticulously handled.
• Manage all aspects of event logistics, including venue selection, vendor negotiations, and budget management.
• Develop and disseminate communication materials across multiple channels, including external newsletters, campaigns, and social media content.
• Build and maintain relationships with internal and external stakeholders to ensure alignment and support for communication initiatives.
• Assess the impact of communication strategies and events, providing insights for continuous improvement.

Skills and attribute to success

• Strong organizational skills with the ability to prioritize conflicting workloads and support multiple projects.
• High level of accuracy and attention to detail.
• Excellent leadership, influencing, and consensus-building skills.
• Collaborative team player with a proactive approach to problem-solving.
• Good commercial acumen and understanding of marketing principles.

To qualify for the role you must have

• A degree in Marketing, Communications, Business Studies, or a related field with a minimum CGPA of 3.00.
• 2-3 years of experience in internal communications, employee engagement, and event management.
• Strong project planning and management capabilities.
• Excellent communication skills, including writing and editing for marketing collateral.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Your key responsibilities

This would typically include: –

• Contribute to the delivery of processes, solutions and/or projects, by executing standardised solutions and centralised audit procedures in lower risk/less complex areas
• Perform test of details on various population related to the financial statements
• Clearly and accurately document the execution of specific audit procedures as defined by the engagement objectives, audit client's engagement history, and planned audit approach
• Analyze, summarize and communicate findings which may include applying digital and technical expertise to provide support and value to lead audit engagement teams and clients
• Meet performance objectives and local engagement metrics to support client service delivery, quality and risk management, sales and business growth, solution development and teaming.

• Prepare and present engagement progress or updates, results and analysis to EY Assurance teams or stakeholders.
• To contribute to a positive team environment by demonstrating consistent commitment and optimism towards work challenges and to develop knowledge on the use of EY technology and tools, to engage in continuous learning, share knowledge with team members, and enhance service delivery.

To qualify for the role, you must have

• At minimum, Diploma in Accounting with a minimum CGPA of 3.0 or equivalent
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Skills and attributes for success

• Good command of spoken and written English
• Curious, proactive, diligent and has strong attention to details
• Good project and time management skills
• A team player with good interpersonal skills and an inclusive mindset

• Ability to work independently and to travel outstation (if required) for field work purposes

• Commitment to continuous learning and professional development

What’s in it for you

This role serves as an ideal platform for individuals who prefer a structured, routine-based role within a supportive professional environment. We offer:

• Continuous learning: Training will be provided whereby you’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, at a pace you are comfortable with.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the best version of you.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.