Office Administrator jobs at Ey in Latvia, Riga

Your key responsibilities:

• Make necessary bookings, manage documentation and various other requests
• Support project teams with administrative tasks in project management, local systems and internal processes
• Participate in improvement of internal processes of the department
• Organize internal service line team events
• Maintain continuous interaction with colleagues from service line and administration department
• Manage expectations and ensure outstanding internal client service
• Demonstrate professionalism through a positive and cooperative attitude and by maintaining the confidential and proprietary nature of client relationships
• General assistance to project teams

Skills and attributes for success:

• Excellent communication, interpersonal, analytical, problem-solving and multitasking ability
• Ability to work in team towards service line goals
• Obtained higher education
• High proficiency in Microsoft Office tools
• English and Latvian language proficiency as we work with international clients
• Commitment to learning and improvement
• At least 2 years of work experience as executive assistant or in a similar role

What we offer you:

• Comprehensive compensation and benefits.Regular salary review, additional bonuses, additional paid days off for your studies & development, volunteering activities, and tenure-based leave. Additional health insurance that covers various medical services, and travel insurance.
• International experience.Working in an international environment with projects, events & initiatives, as well as a bright and energetic team
• Continuous learning & fast growth.Wide range of on-and off-the-job learning opportunities, and certification tailored to your individual career path. This includes EY Tech MBA, EY Masters in Sustainability and Business Analytics, etc.
• Flexibility & wellbeing.We’ll provide the tools, support, and flexibility, so you can make a meaningful impact, in your own way – a hybrid work model, flexible working hours, and part-time options.
• Salary from 1800 - 2100 gross

Key Responsibilities:

• Greet and welcome visitors and clients professionally.
• Answer, screen, and forward incoming phone calls.
• Manage the reception area, ensuring it is tidy and presentable at all times.
• Handle incoming and outgoing mail and deliveries.
• Assist with scheduling and coordinating meetings and appointments.
• Book and manage EY employees business trips.
• Follow safety procedures to maintain office security and control access via the reception desk.
• Provide accurate information in-person and via phone/email.
• Purchase necessary stationary and supplies for the office.
• Assist with administrative tasks and projects as needed.

Qualifications:

• Higher education will be considered as an advantage.
• Work experience as a Receptionist, Front Desk Representative, or in a comparable customer service role is highly preferred.
• Proficiency in Microsoft Office.
• Professional, customer service attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive in addressing issues as they arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Fluency in Latvian and English.
• Abitlity to work onsite.

What we offer

• Continuous learning & fast growth.Wide range of on- and off-the-job learning opportunities, and certification tailored to your individual career path. This includes EY Tech MBA, EY Masters in Sustainability and Business Analytics, etc.
• International experience.Working in an international environment with projects, events & initiatives, as well as a bright and energetic team.
• Comprehensive compensation and benefits. Regular salary review, additional bonuses, paid days off for your studies & development, volunteering activities, and tenure-based leave. Additional health insurance that covers various medical services, and travel insurance.
• Transformative leadership.We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture.You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Your key responsibilities:

• Make necessary bookings, manage documentation and various other requests
• Support project teams with administrative tasks in project management, local systems and internal processes
• Participate in improvement of internal processes of the department
• Organize internal service line team events
• Maintain continuous interaction with colleagues from service line and administration department
• Manage expectations and ensure outstanding internal client service
• Demonstrate professionalism through a positive and cooperative attitude and by maintaining the confidential and proprietary nature of client relationships
• General assistance to project teams

Skills and attributes for success:

• Excellent communication, interpersonal, analytical, problem-solving and multitasking ability
• Ability to work in team towards service line goals
• Obtained higher education
• Proficiency in Microsoft Office tools
• English and Latvian language proficiency
• Commitment to learning and improvement
• 2 years of work experience in a similar role

What we offer you:

• Comprehensive compensation and benefits.Regular salary review, additional bonuses, additional paid days off for your studies & development, volunteering activities, and tenure-based leave. Additional health insurance that covers various medical services, and travel insurance.
• International experience.Working in an international environment with projects, events & initiatives, as well as a bright and energetic team
• Continuous learning & fast growth.Wide range of on-and off-the-job learning opportunities, and certification tailored to your individual career path. This includes EY Tech MBA, EY Masters in Sustainability and Business Analytics, etc.
• Flexibility & wellbeing.We’ll provide the tools, support, and flexibility, so you can make a meaningful impact, in your own way – a hybrid work model, flexible working hours, and part-time options.
• Salary from 1800 - 2000 gross