Mailroom Clerk jobs at Ey in Canada, Toronto

Skills and attributes

• Prepares corporate documentation relating to incorporations, organizations, amendments, continuances, amalgamations, extra-provincial registrations, dissolutions and other reorganizations, including tax reorganizations, share and asset purchases
• Manages and maintains updated corporate database and corporate records (familiarity with MinuteBox would be helpful);
• Works with lawyers in all offices to attend to OBCA and CBCA transactions, filing and registration equivalents, as well as working with local agents in other provinces and territories to coordinate applicable local filings and registrations;
• Attends to the review and analysis of corporate minute book records and recommends the appropriate course of action to update records and rectify deficiencies, including drafting the required documentation;
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards;
• Attends to general corporate work including government filings, enquiries from within and outside of the firm.

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• 2-3 years in a legal support role preferably in the corporate law space.
• Experience with iManage preferred
• Experience handling due diligence reviews (with specific reference to corporate records)
• Proficient in the use of MS products, including Outlook, Word, Excel, and Co-Pilot
• Excellent organizational, verbal and written communication skills.
• Exceptional attention to detail.
  

Additional skills

• Able to work independently in a fast-paced, dynamic and team-oriented environment.
• Able to multi-task and manage a variety of concurrent projects.
• A high level of professionalism and the ability to appropriately manage sensitive and confidential information.
  

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry.
• Learning opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

As a Workplace Services clerk you are responsible for office services related activities. You are a driven workplace services professional who enjoys working in tandem with your colleagues while striving to understand and anticipate customer’s needs to exceed expectations. Your key responsibilities also include:

• Facility maintenance: Moving and configuration of office/meeting room furniture, equipment and furniture maintenance, inventory management, repairs and assembly, general office upkeep tasks such as resetting of working spaces/ meeting rooms, organizing stationery, clearing and tidying closets, pedestals and drawers.
• Meeting preparation: Room setup, teardown/clean up.
• Equipment management: Understand and operate office equipment, place service calls.
• Supply provisioning & inventory control: Ordering, maintaining & distributing office supplies, assisting with inventory and storage.
• Occupational Health & Safety: Member of the OH&S committee.
• Occasional mail room and reception relief: For breaks, lunches, other times away.
• Other duties as required.
• Overtime as necessary.

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success.
• Develop and maintain relationships to efficiently leverage expertise.
• Sound judgement regarding confidential and sensitive matters.
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment.

What we look for

• 3-5 Years of facilities experience.
• Professional services firm experience.
• Exceptional client service experience.
• Aptitude to differentiate when to act independently or team with others.
• Post-secondary education.

Skills and attributes for success

• Learn U.S. business immigration processing categories and requirements for each visa category.
• On instruction from the lawyer, research current processing requirements at service centres/consulates etc.
• Manage the lifecycle of applications including, document collection, drafting, reviewing, editing and submission of packages.
• Collect information and documentation from HR contacts and applicants.
• Using available resources, draft complete application packages for review by the supervising lawyer.
• Ensure that applications are filed in a timely manner.
• Meet with lawyers to discuss questions raised by the client and then relate information back to the HR contact/applicant.
• Draft emails in response to queries by clients and notify them of updates to their applications.
• Delegate appropriate work to support staff, such as completion of forms, copying of documents, and mailing out application packages.
• Follow up with immigration authorities on pending applications.
• Conduct electronic data entry including billing and general client information in applicant tracking system.
• Ensure that lawyers are at all times advised of client related issues.
• Professional Development: may be required to attend seminars and professional development courses that are relevant to their area of specialty.

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• Basic knowledge of U.S business immigration preferred.
• Excellent organizational, verbal and written communication skills.
• Strong attention to detail.

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism in handling sensitive and confidential information.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

The salary range for this job in British Columbia is $48,000 to $72,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

Skills and attributes for success

• Learn U.S. business immigration processing categories and requirements for each visa category.
• On instruction from the lawyer, research current processing requirements at service centres/consulates etc.
• Manage the lifecycle of applications including, document collection, drafting, reviewing, editing and submission of packages.
• Collect information and documentation from HR contacts and applicants.
• Using available resources, draft complete application packages for review by the supervising lawyer.
• Ensure that applications are filed in a timely manner.
• Meet with lawyers to discuss questions raised by the client and then relate information back to the HR contact/applicant.
• Draft emails in response to queries by clients and notify them of updates to their applications.
• Delegate appropriate work to support staff, such as: completion of forms, copying of documents, and mailing out application packages.
• Follow up with immigration authorities on pending applications.
• Conduct electronic data entry including billing and general client information in applicant tracking system.
• Ensure that lawyers are at all times advised of client related issues.
• Professional Development: may be required to attend seminars and professional development courses that are relevant to their area of specialty.
  

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• Basic knowledge of U.S business immigration preferred.
• Excellent organizational, verbal and written communication skills.
• Strong attention to detail

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism in handling sensitive and confidential information.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Key responsibilities

As a Law Clerk, you will join our U.S. Business Immigration team. You will support multiple and challenging U.S. business immigration engagements and contribute to the delivery of solutions and ideas for our diverse institutional clients.

Skills and attributes for success

• Learn U.S. business immigration processing categories and requirements for each visa category.
• On instruction from the lawyer, research current processing requirements at service centres/consulates etc.
• Manage the lifecycle of applications including, document collection, drafting, reviewing, editing and submission of packages.
• Collect information and documentation from HR contacts and applicants.
• Using available resources, draft complete application packages for review by the supervising lawyer.
• Ensure that applications are filed in a timely manner.
• Meet with lawyers to discuss questions raised by the client and then relate information back to the HR contact/applicant.
• Draft emails in response to queries by clients and notify them of updates to their applications.
• Delegate appropriate work to support staff, such as: completion of forms, copying of documents, and mailing out application packages.
• Follow up with immigration authorities on pending applications.
• Conduct electronic data entry including billing and general client information in applicant tracking system.
• Ensure that lawyers are at all times advised of client related issues.
• Professional Development: may be required to attend seminars and professional development courses that are relevant to their area of specialty.

Qualifications

• Undergraduate University Degree, College Diploma, or equivalent experience.
• Basic knowledge of U.S business immigration preferred.
• Excellent organizational, and verbal/written communication skills.
• Strong attention to detail.

Additional skills

• The ability to work independently in a fast-paced, dynamic team-oriented environment.
• Ability to multi-task and take on a variety of projects.
• High level of professionalism to handle sensitive and confidential information.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry.
• Learning opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Key responsibilities

• Utilize your technical legal and procedural understanding of U.S. business immigration processes including PERM, NIV, and IV law, and effectively apply this knowledge to client situations.
• On instruction from the lawyer, research current processing requirements at service centers/consulates.
• Manage the lifecycle of applications, including document collection, drafting, reviewing, editing, and submission of packages.
• Collect information and documentation from HR contacts and applicants.
• Using available resources, draft complete application packages for review by the supervising lawyer.
• Ensure that applications are filed in a timely manner.
• Meet with lawyers to discuss questions raised by the client and relate information back to the client or applicant.
• Draft emails in response to queries by clients and notify them of updates to their applications.
• Delegate appropriate work to support staff, such as completion of forms, copying of documents, and mailing out application packages.
• Follow up with immigration authorities on pending applications.
• Conduct electronic data entry, including billing and general client information in the applicant tracking system.
• Ensure that lawyers are advised of client-related issues.
• Collaborate in preparing and presenting training sessions on the firm’s processes, best practices, and U.S. business immigration regulations.
• Attend seminars and professional development courses relevant to your area of specialty.

Qualifications

• An undergraduate University Degree, College Diploma, or equivalent experience.
• 2 or more years of U.S. business immigration experience.
• Excellent organizational, verbal, and written communication skills.
• Strong attention to detail.

Ideally, you’ll also have

• A proven ability to work independently within a fast-paced, team-oriented environment.
• A knack for multi-tasking and managing a variety of projects effectively.
• A strong sense of professionalism when handling sensitive and confidential information.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

The salary range for this job in British Columbia is $60,000 to $120,000. Individual salaries within this range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and work location city.

As a Senior Corporate Law Clerk at EY Law LLP, you will be instrumental in ensuring the accurate and efficient processing of corporate documents while conducting high-level transactional work. Your expertise will help our firm and clients comply with all legal regulations, providing essential support in corporate governance and transactional matters.

Key Responsibilities:

• Draft and review a wide range of corporate documents related to incorporations, amalgamations, revivals, amendments, dissolutions, continuances, officer certificates, notarial certificates, annual resolutions, and more.
• Analyze and review accountant or lawyer planning memos concerning tax-related corporate reorganizations, preparing document checklists and drafting necessary documentation to implement proposed plans.
• Review purchase agreements and prepare closing agendas, along with the appropriate closing documentation required to complete share and asset purchase transactions and corporate finance transactions.
• Conduct thorough reviews of corporate minute books, preparing summaries of deficiencies and documentation to rectify any issues identified.
• Perform corporate searches and analyze/summarize search results to provide actionable insights.
• Collaborate with Corporate Lawyers to address client inquiries and ensure that all legal documentation meets regulatory standards.
• Maintain up-to-date knowledge of corporate statutes and regulations to provide informed guidance to clients and colleagues.

Qualifications:

• Law Clerk Diploma from an accredited institution.
• 5+ years of experience working within the Corporate Department of a law firm, with extensive transactional experience.
• In-depth knowledge of corporate statutes and regulations, with a proven track record in corporate governance and compliance.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines.
• Strong verbal and written communication skills, capable of conveying complex legal concepts clearly and effectively.
• Ability to work independently, following instructions with minimal supervision while demonstrating initiative.
• Detail-oriented mindset with a commitment to accuracy and quality in all work produced.
• Proficiency in using corporate databases and document management systems.
• Strong technical skills in Microsoft Office (Word, Outlook, and Calendar).
• A collaborative team player with excellent interpersonal skills, fostering positive relationships with colleagues and clients alike.

What We Look For:

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.