Internship Executive Assistant - Antwerpen jobs at Ey in Belgium, Berchem

You pick up the role of an enthusiastic and dedicated ‘Executive Assistant’ to provide partners and directors of your service line with a smooth and correct accomplishment of your secretary work in our office in Antwerp.

Your Key Responsibilities

• Manage the agendas of partners and directors by planning and organizing meetings andfacilities (meeting rooms/catering);
• Coordinate business trips and event arrangements with internal travel and events departments;
• Support partners and directors in workload management and priority tracking;
• Sort, screen and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions;
• Maintain and update the CRM system as needed (opportunities and contacts);
• Assist with Quality and Risk Management processes, including client/engagement acceptance, collecting and uploading anti-money laundering information in the AML database, drafting engagement agreements, and obtaining pre-approvals;
• Prepare and dispatch invoices;
• Oversee engagement maintenance, including closing engagements and updating roles;
• Efficiently manage the electronic filing database;
• Create and finalize documents using Word, PowerPoint and Excel;
• Attend meetings to take minutes, prepare reports, and gather necessary documents and agendas;
• Compile to-do lists and vacation overviews

Your profile

You have/are:

• a Bachelor degree in Office Management/Languages; with three years of experience
• a good communicator and you are fluent in Dutch, French and English
• Very good knowledge of Microsoft Office;
• Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
• Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment;
• Professional, dedicated & hardworking; Proactive, able to take initiatives & flexible;
• Stress-resistant (able to work towards deadlines efficiently);

What’s In It For You

• – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
• Attractive remuneration package- We offer an attractive remuneration package; including an iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most.
• Flexible working arrangements- We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
• Inspiring work environment- At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
• Learning & personal growth- You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
• Fun- By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
• Diversity & Inclusion- At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
• Location- All of our offices are easily accessible by public transport and/or by car and

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.

Shape the future with confidence.

You pick up the role of an enthusiastic and dedicated ‘Executive Assistant’ to provide partners and directors of your service line with a smooth and correct accomplishment of your secretary work

Your key responsibilities

• Manage the agendas of partners and directors by planning and organizing meetings and facilities (meeting rooms/catering);
• Coordinate business trips and event arrangements with internal travel and events departments;
• Support partners and directors in workload management and priority tracking;
• Sort, screen and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions;
• Maintain and update the CRM system as needed (opportunities and contacts);
• Assist with Quality and Risk Management processes, including client/engagement acceptance, collecting and uploading anti-money laundering information in the AML database, drafting engagement agreements, and obtaining pre-approvals;
• Prepare and dispatch invoices;
• Oversee engagement maintenance, including closing engagements and updating roles;
• Efficiently manage the electronic filing database;
• Create and finalize documents using Word, PowerPoint and Excel;
• Attend meetings to take minutes, prepare reports, and gather necessary documents and agendas;
• Compile to-do lists and vacation overviews

Your profile

You have/are:

• a student in Office management/Languages.
• available for a minimum 3-month internship, preferably working 5 days per week.
• a good communicator and you are fluent in Dutch, French and English
• Very good knowledge of Microsoft Office;
• Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
• Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment.
• Professional, dedicated & hardworking; Proactive, able to take initiatives & flexible;
• Stress-resistant (able to work towards deadlines efficiently);

What’s In It For You

• EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities, enabling you to grow to your fullest potential.
• Flexible working arrangements - We are proud of our flexible working arrangements. We offer flexible working hours and working from home is possible, once discussed with you team.
• Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
• Learning & personal growth - You will benefit from an onboarding day and receive all the support and help you need to grow and learn professionally and personally.
• Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
• Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
• Location - All of our offices are easily accessible by public transport and/or by car and have parking space. They all have parking spaces and charging stations are provided.

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.

You pick up the role of an enthusiastic and dedicated ‘Executive Assistant’ to provide partners and directors of your service line with a smooth and correct accomplishment of your secretary work in our office in Antwerp.

Your Key Responsibilities

• Manage the agendas of partners and directors by planning and organizing meetings andfacilities (meeting rooms/catering);
• Coordinate business trips and event arrangements with internal travel and events departments;
• Support partners and directors in workload management and priority tracking;
• Sort, screen and prioritize incoming correspondence, drafting responses where appropriate and flagging key actions;
• Maintain and update the CRM system as needed (opportunities and contacts);
• Assist with Quality and Risk Management processes, including client/engagement acceptance, collecting and uploading anti-money laundering information in the AML database, drafting engagement agreements, and obtaining pre-approvals;
• Prepare and dispatch invoices;
• Oversee engagement maintenance, including closing engagements and updating roles;
• Efficiently manage the electronic filing database;
• Create and finalize documents using Word, PowerPoint and Excel;
• Attend meetings to take minutes, prepare reports, and gather necessary documents and agendas;
• Compile to-do lists and vacation overviews

Your profile

You have/are:

• a Bachelor degree in Office Management/Languages;
• a good communicator and you are fluent in Dutch, French and English
• Very good knowledge of Microsoft Office;
• Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize);
• Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment;
• Professional, dedicated & hardworking; Proactive, able to take initiatives & flexible;
• Stress-resistant (able to work towards deadlines efficiently);

What’s In It For You

• – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential.
• Attractive remuneration package- We offer an attractive remuneration package; including an iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most.
• Flexible working arrangements- We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible.
• Inspiring work environment- At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential.
• Learning & personal growth- You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance.
• Fun- By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink.
• Diversity & Inclusion- At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status.
• Location- All of our offices are easily accessible by public transport and/or by car and

Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.

Your key responsibilities

The M365/Entra Engineer role will design and implement the M365 and Entra aspects of our products. This will be done leveraging Infrastructure as Code (IAC) where possible. The Engineer will also work with offshore colleagues to configure and deploy the various solutions.

Our Microsoft Technology Stack: Azure, M365, Dynamics, Purview. Priva, Entra, Defender & Sentinel

Your key responsibilities will include:

• Hands on design and configuration of the security aspects of M365 and Microsoft Entra product Suites
• Expressing configuration and development of the tools using Infrastructure as Code (IaC) where possible
• Providing Overall Cybersecurity expertise to the team and our clients
• Development of advanced conditional access policies
• Potential Live Cybersecurity Response in a Managed Services/Operations setting
• Helping leverage AI to automate Investigation and Response
• The development of Cybersecurity decoy systems to lure attackers off track leveraging Microsoft tools
  

Skills and attributes for success

• Microsoft 365 Expertise: This includes a deep understanding of Microsoft 365 services and applications, such as SharePoint, Teams, Exchange Online, OneDrive, and more. Knowledge of setting up and managing Microsoft 365 subscriptions and services is essential
• Cloud Security: Knowledge of how to protect sensitive information within Microsoft 365 by using security and compliance features is crucial. This includes setting up security policies, dealing with data loss prevention, and implementing access controls
• Active Directory: Knowledge of identity and access management through Active Directory (now Entra), Windows Azure AD, and identity synchronization tools is very important. This includes managing users and groups, condition access, B2C and B2B and understanding identity protection and governance.

To qualify for the role, you must have

• Minimum of 5 years of Cybersecurity experience
• Excellent collaboration and presentation skills, and the confidence to challenge senior colleagues and stakeholders from a diverse range of backgrounds
• Ability to troubleshoot complex issues and provide efficient solutions.
• Strong analytical skills to assess and optimize M365 environments.
• Experience managing large-scale projects, including planning, execution, and monitoring.
• Familiarity with Agile and DevOps methodologies
• Ability to effectively communicate technical concepts to non-technical stakeholders.
• Experience creating documentation, training materials, and presentations.
• Familiarity with M365 security and compliance features, such as Microsoft Defender, Microsoft Information Protection, and Data Loss Prevention (DLP).
• Experience with Microsoft Azure services, including Azure AD, Virtual Machines, Networking, and Storage.
• Understanding of hybrid cloud environments and integration with on-premises infrastructure.
• Knowledge of security frameworks and compliance standards (e.g., GDPR, HIPAA).
• Experience with identity and access management, multi-factor authentication (MFA), and conditional access policies.
• Expertise in deploying and managing Microsoft Teams, including calling and meeting features.
• Familiarity with integrating third-party apps and services with Teams and other M365 applications.
• Experience in planning and executing migrations from on-premises systems (e.g., Exchange Server, SharePoint Server) to M365.
• Knowledge of tools and best practices for data migration and user adoption.
  

Ideally, you’ll also have

• Professional services firm experience
• Being bilingual (English & French) would be an asset
• Microsoft 365 Certified: Security Administrator Associate (or similar)
• Microsoft Security Engineer Associate certification
• Microsoft 365 Certified: Enterprise Administrator Expert (or similar)
• Microsoft Security Operations certifications (any)
• Other Cloud Certification
• Other Cybersecurity certifications
• PowerShell Scripting: Proficiency in PowerShell is beneficial for a M365 engineer role. This is because a lot of tasks related to user management, reporting, and automation within the M365 environment are made much easier with the usage of PowerShell commands.
  

What We Offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future.

Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being.

Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.