Legal Procurement Billing Specialist jobs at Ebay in Germany

• Manage timely and accurate payroll execution for multiple European countries and entities
• Collaboration with internal and external partners (outsourced payroll vendor, HR, Benefit and Stocks Team, authorities and auditors)
• Evaluate internal work processes and service deliveries, make recommendations and support implementing changes for improved efficiencies
• Partner with various teams to improve and streamline processes
• Chip in to payroll relevant projects
• Ensure perfect communication with the business and employees and be accountable for delivering on ad hoc queries
• Adhere to Things we value and behaviors, and uphold high ethical standards

What you will accomplish:

• Learn eBay policies and procedures to detail results for the Jewelry Verification program.

• Apply standard grading and identification methodology

• Initiate and solve exceptions.

• Apply knowledge of jewelry to identify characteristics and treatments present in gemstones

• Collaborate with a diverse group of individuals.

• Implement verification for all categories

What you will bring:

• Gemological Laboratory grading and identification with minimum 1 year experience required.

• Diamond grading experience preferred

• Math proficiency: including but not limited to division, fractions and percentages

• Collaboration: Interface well with others, knows who to go to and how to communicate issues/needs.

• Strong analytical thinking

• Proficient in both German and English

Procurement and Legal Billing Specialist (d/f/m) will play a vital role in supporting the legal team by handling various operational tasks, with a primary focus on vendor management and ebilling management. This position requires a meticulous individual with strong organizational and communication skills, a proactive approach, and a passion for continuous improvement.

Key Responsibilities:

• Act as liaison for legal vendors, managing RFPs, onboarding, and contract negotiations.

• Oversee eBilling processes and support law firm management, including invoice review and issue resolution.

• Analyze billing practices, support quarterly/year-end reporting, and ensure financial accuracy.

• Build reports and dashboards using advanced Excel functions and AI tools for data analysis.

• Support onboarding of new legal team members and handle related administrative tasks.

• Streamline legal operations by developing standardized processes, automating workflows, and managing ad hoc projects.

What you will bring:

• 4+ years of legal operations experience (preferably in-house) with strong knowledge of legal services and law firm operations.

• Skilled in procurement processes, e-billing systems (ideally Onit), and supplier contract negotiation.

• Familiar with AI applications in the legal field and an advocate for innovation and efficiency.

• Proficient in Google Workspace with proven ability to manage multiple workstreams and tight deadlines.

• Motivated to take on increasing responsibility and expand into more substantive legal operations work.

Legal Procurement & Billing Specialist (d/f/m) will play a vital role in supporting the legal team by handling various operational tasks, with a primary focus on vendor management and ebilling management. This position requires a meticulous individual with strong organizational and communication skills, a proactive approach, and a passion for continuous improvement.

Key Responsibilities:

• Act as a liaison for existing legal vendors, facilitate vendor relationships by running the RFP process, onboarding new vendors, and interpreting and negotiating basic contract terms.
• Serve as primary owner for ebilling and back up in support of the law firm management program which includes, onboarding new law firms, using Persuit for bids, reviewing invoices, and remediating billing issues.
• Analyze billing practices, scrutinize invoices, and support quarter and year-end reporting.
• Use advanced data functions (e.g., pivots, vlookups, formulas) and AI tools to build reports, dashboards, and perform data analysis.
• Provide back up in support of onboarding new legal team members, including tech requests, location set up, calendaring, org chart updates, and DL management.
• Develop and implement standardized processes and procedures for routine legal tasks, finding opportunities for workflow automation.
• Manage ad hoc projects as assigned, ensuring timely completion and high-quality results.

Qualifications:

• 4+ years experience in legal operations, with preference for in-house experience.
• Solid understanding of legal services, law firm operations, and the legal industry landscape.
• Familiarity with AI in the legal realm and a champion for same.
• Experience managing procurement processes.
• Proficiency in Google Workspace.
• Experience with e-billing systems, preferably Onit and general supplier contract negotiation.
• Ability to manage multiple workstreams simultaneously and meet deadlines.
• Passion for taking on increasing responsibility and more substantive work over time.

Key Responsibilities:

• Run and be responsible for legal operations projects focused on elevating operational efficiency across the Legal, Compliance & GR team.
• Lead projects with an emphasis on optimizing processes and identifying tools to improve operational efficiency .
• Partner with internal and external collaborators, including ITSS (Information Technology Solutions & Services), to drive successful implementation and adoption of innovative changes.
• Lead portfolio management and multi-functional initiatives, engaging team members at all organizational levels to ensure alignment and success.
• Leverage technology implementation experience to enhance project outcomes and streamline operations.
• Use data analytics to identify process improvement opportunities and recommend new tools or technologies to improve efficiency and user experience.
• Ensure comprehensive documentation, communication, and training initiatives to support organizational change and enhance team understanding.
• Conduct performance analysis and report project outcomes using quantitative and qualitative measures to drive continuous improvement.

Qualifications:

• Minimum of 4 years of experience in project management, demonstrating a consistent track record in leading a variety of projects from inception to completion.
• In house legal or compliance experience a plus.
• Proven experience in designing and implementing change management, ensuring successful adoption and integration of new processes and technologies.
• Scrum Master experience preferred, to facilitate iterative project execution and continuous improvement.
• Strong analytical skills with the ability to synthesize sophisticated data for informed operational and strategic decision-making.

The Legal Operations Specialist will play a vital role in supporting the legal team by handling various operational tasks, with a primary focus on vendor management and ebilling management. This position requires a meticulous individual with strong organizational and communication skills, a proactive approach, and a passion for continuous improvement.

Key Responsibilities:

• Act as a liaison for existing legal vendors, facilitate vendor relationships by running the RFP process, onboarding new vendors, and interpreting and negotiating basic contract terms.
• Serve as primary owner for ebilling and back up in support of the law firm management program which includes, onboarding new law firms, using Persuit for bids, reviewing invoices, and remediating billing issues.
• Analyze billing practices, scrutinize invoices, and support quarter and year-end reporting.
• Use advanced data functions (e.g., pivots, vlookups, formulas) and AI tools to build reports, dashboards, and perform data analysis.
• Provide back up in support of onboarding new legal team members, including tech requests, location set up, calendaring, org chart updates, and DL management.
• Develop and implement standardized processes and procedures for routine legal tasks, finding opportunities for workflow automation.
• Manage ad hoc projects as assigned, ensuring timely completion and high-quality results.

Qualifications:

• 4+ years experience in legal operations, with preference for in-house experience.
• Solid understanding of legal services, law firm operations, and the legal industry landscape.
• Familiarity with AI in the legal realm and a champion for same.
• Experience managing procurement processes.
• Proficiency in Google Workspace.
• Experience with e-billing systems, preferably Onit and general supplier contract negotiation.
• Ability to manage multiple workstreams simultaneously and meet deadlines.
• Passion for taking on increasing responsibility and more substantive work over time.