Hr Administrative Assistant jobs at Applied Materials

Key Responsibilities

• Lead the continual design and implementation of a scalable, global HR technology ecosystem that supports operational excellence and employee experience
• Provide strategic input into the HR technology roadmap in partnership with the Employee Experience leads and other stakeholders
• Build, lead and inspire a team of a high-performing team of HRIS analysts and HR technology professionals
• Foster a culture of innovation, collaboration and continuous improvement.
• Drive the enhancement of HR processes to support scalability, automation, and continuous improvement across the function
• Apply emerging technologies, including AI tools, to improve technical process execution and service delivery
• Demonstrate deep technical expertise in Workday; experiencing leading Workday implementations or transformations is highly desirable
• Experience with platforms such as ServiceNow, Eightfold, and other HR technologies is a strong plus.
• Collaborate with HR Centers of Excellence, HR Business Partners, and IT, to understand business needs and translate them into technology solutions
• Incorporate stakeholder requirements into the HR technology strategy and execution plans.
• Manage the intake, prioritization and delivery of HR technology and continuous improvement (CIP) projects.
• Oversee the execution of HR technical initiatives in close partnership with IT and cross-functional teams.

Requirements

At Applied Materials, Make Possible® is about unlocking new opportunities – with our customers and within our own company. The ideal candidate will have the following:

• Minimum of 6-8+ years of progressive experience in HR Technology, with a strong track record in a leadership capacity.

• Deep understanding of global HR systems, processes, and data governance
• Ability to think strategically and contribute to the development of global programs, frameworks, and process improvements
• Strong analytical skills with the ability to derive insights and make data-driven recommendations
• Proven experience managing end-to-end HR technology projects, including requirements gathering, design validation, user acceptance testing (UAT) and deployment
• Partner effectively with Date & Analytics team to uphold data integrity, security, and compliance across HR platforms
• Recognized as a subject matter expert (SME) in HR technology, with the ability to collaborate across departments and solve complex business challenges.
• Demonstrated ability to lead, mentor, and develop a team of HR technology professionals in a dynamic environment.
• Excellent verbal and written communication skills, with the ability to engage and influence stakeholders at all levels.
• A hands-on leader with a strong desire to understand the details while maintaining a strategic perspective and driving innovation.

Functional Knowledge

We are a catalyst to unlock the power of our customers’ ideas and are committed to overcoming challenges that seem insurmountable. To succeed in this role requires a capacity for complexity and temperament that includes:

• A very mature individual with the right balance of confidence and humility.
• Process oriented while also strongly developing and relying on interpersonal relationships across the company
• Ability to connect equally well upwards, downwards and sideways in the organization
• Self-motivated and driven towards excellence
• A high level of EQ to be able to manage across a large team with significant diversity
• Ability to distinguish between and prioritizing urgent and important issues
• Situational awareness and complex decision-making ability appropriate for the situation

Strategic Leadership:

• Lead the strategic planning and execution of enterprise-wide HR technology initiatives, including platforms such as Workday, ServiceNow, LMS, and other integrated enterprise systems.

• Define and drive the digital roadmap to align HR technology solutions with business objectives and future scalability.

Architecture & Integration Expertise

• Serve as a subject matter expert in HR system architecture and integrations, advising on best practices, long-term sustainability, and enterprise alignment.

• Facilitate architectural reviews and technical design discussions to ensure robust, scalable, and secure solutions.

• Ensure seamless data flow and synchronization across HR, IT, and business systems through effective cross-platform integration management.

Innovation & Optimization

• Identify and implement opportunities to streamline HR processes, enhance system performance, and drive innovation across the enterprise ecosystem.

• Lead the implementation of scalable AI solutions to improve productivity and efficiency across HR business processes.

• Drive continuous improvement through automation, analytics, and process optimization.

Platform Oversight & Delivery

• Oversee system configuration, user provisioning, content deployment, and advanced reporting to ensure optimal platform functionality and user experience.

• Translate business requirements into scalable technology solutions that elevate employee experience and operational productivity.

Governance & Compliance

• Ensure all HR technology implementations comply with legal, security, and data governance standards.

Team Leadership & Collaboration

• Collaborate with business stakeholders to refine requirements, prioritize initiatives, and deliver impactful solutions.

• Mentor and guide solution architects, functional analysts, and technical teams to solve high-value business challenges and foster a culture of excellence.

Requirements

• Bachelor’s or Master’s degree in Computer Science, Information Systems, Human Resources Technology, or a related field. (Required)

• Over 10+ years of experience implementing and managing large-scale Workday solutions across enterprise environments ( Required )

• Possesses deep expertise in end-to-end HR business processes, with a strong understanding of how technology enables and enhances each stage of the employee lifecycle.

• Proven experience with systems architecture, design, and/or integrations across platforms such as Workday and ServiceNow. (Required)

• Implementation knowledge of AI in HR and Workday Extend is preferred

• Strong background in API management, middleware, and enterprise integration frameworks.

• Demonstrated ability to partner with cross-functional business and technical teams to design and deliver scalable solutions.

• Experience leading technical discussions with both technical and non-technical stakeholders.

• Passion for exceptional customer service and customer collaboration

• Ability to manage multiple projects and initiatives simultaneously

• Strong communication skills, both written and oral

• Good problem solver with ability to consider alternative and diverse perspectives customer expectations

Interpersonal Skills:

• Negotiates and influences the opinions of others at the senior executive level and in external organizations, exercises sensitivity to the audience.

What We Offer

As the Executive Administrative Assistant to the General Manager, you will play a critical role in enabling our leadership team to operate at peak efficiency. This is a dynamic, fast-paced role that requires exceptional organizational skills, polished communication, and the ability to manage complex priorities with discretion and sound judgment. The Executive Assistant will serve as a trusted partner to the executive, ensuring seamless day-to-day operations and enabling them to focus on strategic leadership.

Key Responsibilities

Executive Support & Calendar Management:

• Manage a demanding and ever-changing schedule of internal and external meetings, events, and travel.
• Prioritize requests and proactively resolve scheduling conflicts.
• Ensure the executive is fully prepared for all engagements, with materials, briefings, and logistics in place.

Communication & Liaison:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Draft, edit, and manage correspondence, presentations, and communications with a high degree of professionalism.
• Represent the executive with tact, discretion, and cultural awareness.
• Quickly grasp and appropriately respond to social cues in both written and verbal communications

Operational & Project Support:

• Coordinate special projects and strategic initiatives, ensuring deadlines are met.
• Organize leadership offsites, customer demos, tours for VIP, conferences, or moves and team events
• Review and proofread documents, presentations, and communications to ensure accuracy and consistency
• Act as a bridge between GM and stakeholders, both internal and external, ensuring priorities are aligned and communicated clearly.

Travel & Event Management

• Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transport, and detailed itineraries.
• Support logistics for executive offsites, industry conferences, and internal events.

Confidentiality & Judgment

• Handle highly sensitive information with the utmost discretion and professionalism.
• Exercise excellent judgment in prioritizing competing demands and anticipating executive needs.

Qualifications

- Exceptional organizational and multitasking skills, with strong attention to detail.

- Excellent written and verbal communication skills; able to craft polished, executive-ready documents.

- Tech-savvy, with proficiency in productivity tools (Microsoft Office, Google Workspace, Slack, Zoom, Concur, etc.).

- A proactive, resourceful mindset with the ability to anticipate needs before they arise.

- High level of discretion, integrity, and professionalism.

Education: High School Diploma/GED

: 7+ years of executive administrative experience, with at least 3 years supporting C-level executives, ideally in the technology sector.

What We Offer

- Competitive compensation, comprehensive benefits, and career development opportunities.

Key Responsibilities

Maintains individual calendars (electronic) and with little Executive inputschedules/re-schedulespractices/procedures.

Frequently, executes special research or continuous research and data analysis tasks and preparesreports/recommendations.

Types and composes letters and memos, reports and presentation material using appropriate software.

Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department.

Makes travel arrangements, via the Corporate Travel department.

May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.

Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work.

Functional Knowledge

• Has developed advanced specialized expertise within aanalytical/scientificarea to perform the most complex work

Business Expertise

• Has a good understanding of how related teams coordinate their efforts and resources to achieve objectives

Leadership

• May act as a lead for the team, may allocate work and provide subject matter guidance to more junior team members

Problem Solving

• Exercises judgment, based on previous experience, practices and precedents, to identify and solve problems that arise with little or no precedent

Impact

• Impacts the effectiveness of own team and closely related teams

Interpersonal Skills

• Exchanges ideas and information effectively; uses tact and diplomacy when dealing with others

Key Responsibilities

In collaboration with manager, shape HR BU/Function strategies and priorities to align to BU/Function strategy and changing needs to help shape the appropriate culture. Diagnose and provide appropriate interventions to optimize business performance to execute against strategy goals generally at the BU/Function leadership level. Balance enterprise-wide and business unit specific needs with local requirements.

Actively partner, coach & develop managers and begin to develop executive leadership. (e.g., coaching, counseling, career development, disciplinary actions, performance management).

Effectively leverage and partner with COE & HR Ops in the delivery of initiatives to deliver the HR strategy for BU/Function. Balance enterprise-wide and business unit specific needs with local requirements.

As required, participate in M,A&D diligence and integration(s) from the HR perspective. Partner with M,A&D core team and regional HR on projects, programs, processes and initiatives to integrate the acquisition with the BU/Function.

Participate in at least one HRenterprise/region-wideinitiative annually.

Functional Knowledge

• Demonstrates depth and/or breadth of expertise in own specialized discipline or field

Business Expertise

• Interprets internal/external business challenges and recommends best practices to improve products, processes or services

Leadership

• May lead functional teams or projects with moderate resource requirements, risk, and/or complexity

Problem Solving

• Leads others to solve complex problems; uses sophisticated analytical thought to exercise judgment and identify innovative solutions

Impact

• Impacts the achievement of customer, operational, project or service objectives; work is guided by functional policies

Interpersonal Skills

• Communicates difficult concepts and negotiates with others to adopt a different point of view

Key Responsibilities

In collaboration with manager, shape HR BU/Function strategies and priorities to align to BU/Function strategy and changing needs to help shape the appropriate culture. Diagnose and provide appropriate interventions to optimize business performance to execute against strategy goals generally at the BU/Function leadership level. Balance enterprise-wide and business unit specific needs with local requirements.

Actively partner, coach & develop managers and begin to develop executive leadership. (e.g., coaching, counseling, career development, disciplinary actions, performance management).

Effectively leverage and partner with COE & HR Ops in the delivery of initiatives to deliver the HR strategy for BU/Function. Balance enterprise-wide and business unit specific needs with local requirements.

As required, participate in M,A&D diligence and integration(s) from the HR perspective. Partner with M,A&D core team and regional HR on projects, programs, processes and initiatives to integrate the acquisition with the BU/Function.

Participate in at least one HRenterprise/region-wideinitiative annually.

Functional Knowledge

• Demonstrates depth and/or breadth of expertise in own specialized discipline or field

Business Expertise

• Interprets internal/external business challenges and recommends best practices to improve products, processes or services

Leadership

• May lead functional teams or projects with moderate resource requirements, risk, and/or complexity

Problem Solving

• Leads others to solve complex problems; uses sophisticated analytical thought to exercise judgment and identify innovative solutions

Impact

• Impacts the achievement of customer, operational, project or service objectives; work is guided by functional policies

Interpersonal Skills

• Communicates difficult concepts and negotiates with others to adopt a different point of view

Key Responsibilities

In collaboration with manager, shape HR BU/Function strategies and priorities to align to BU/Function strategy and changing needs to help shape the appropriate culture. Diagnose and provide appropriate interventions to optimize business performance to execute against strategy goals generally at the BU/Function leadership level. Balance enterprise-wide and business unit specific needs with local requirements.

Actively partner, coach & develop managers and begin to develop executive leadership. (e.g., coaching, counseling, career development, disciplinary actions, performance management).

Effectively leverage and partner with COE & HR Ops in the delivery of initiatives to deliver the HR strategy for BU/Function. Balance enterprise-wide and business unit specific needs with local requirements.

As required, participate in M,A&D diligence and integration(s) from the HR perspective. Partner with M,A&D core team and regional HR on projects, programs, processes and initiatives to integrate the acquisition with the BU/Function.

Participate in at least one HRenterprise/region-wideinitiative annually.

Functional Knowledge

• Demonstrates depth and/or breadth of expertise in own specialized discipline or field

Business Expertise

• Interprets internal/external business challenges and recommends best practices to improve products, processes or services

Leadership

• May lead functional teams or projects with moderate resource requirements, risk, and/or complexity

Problem Solving

• Leads others to solve complex problems; uses sophisticated analytical thought to exercise judgment and identify innovative solutions

Impact

• Impacts the achievement of customer, operational, project or service objectives; work is guided by functional policies

Interpersonal Skills

• Communicates difficult concepts and negotiates with others to adopt a different point of view