United States, California, Technical Coordinator jobs

As an Executive Support Coordinator (ESC), you’ll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.

Your key responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
• Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
• Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
• Develop and maintain relationships with internal personnel at all levels to complete support activities
• Manage and coordinate small projects and track progress
• Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
• Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
• Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
• Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
• Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
• Collaborate with the executive support team to facilitate smooth operations and effective communication

Skills and attributes for success:

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
• Proactively coach and share knowledge with colleagues
• Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
• Work independently with minimal supervision

To qualify for the role, you must have

• Ability to provide in-office support five days a week
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices

• Proficiency in MS SharePoint

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Our expectation is this is 100% in office job.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

Our Financial Accounting Advisory Services (FAAS) team is growing exponentially, and as a Senior Manager in our Technical Accounting Advisory Group (TAAG) group, you will play a key role in that growth. Working across all industries, you’ll develop your career by communicating creative, strategic goals both internally and externally. It’s all about listening to and understanding our clients to give them a truly exceptional experience in a field where there really are no off-the-shelf recommendations.

Your key responsibilities

The nature of this role means no two projects will be the same. That means you’ll need to think on your feet and challenge existing practices to develop answers to complex issues. You’ll also be collaborating with colleagues across multiple service lines, so we’ll look to you to build relationships and identify opportunities for our clients to benefit from our knowledge in other areas. Occasional travel may be necessary as you will be meeting with key clients, some of whom are the most respected in their fields.

Skills and attributes for success

· Consulting with clients on complex and technical accounting issues

· Collaborating with partners and clients to influence strategy, balancing risk and client expectations

· Ensuring our engagement teams thoroughly understand our clients’ unique needs, ambitions and expectations

· Building relationships with colleagues across multiple service lines to provide seamless, integrated service

· Managing performance and identifying opportunities to improve our products and processes

To qualify for the role you must have

· A bachelor’s degree, CPA certification and at least 8 years’ work experience

· Including at least 2 years of experience in 3+ industries / sectors (e.g., life sciences, technology, advanced manufacturing, aerospace and defense, energy) of varied technical accounting analysis primarily in the areas of:

• Lessee accounting under ASC 842, including complex issues such as improvements, incentives, master leases and modifications
• Sale-leaseback and build-to-suit (including “failed” arrangements) under ASC 842
• Lease impairment analysis

· Experience should include 3-5 years in public accounting in more of a technical/highly complex analysis including analysis and memo writing on any variety of technical topics.

· Strong technical writing and presentation skills

· Strong project management of complex technical accounting including the ability to develop realistic time budget and deadline estimates

· A thorough understanding of US GAAP

· An understanding of the marketplace, as well as commonly used terminology, processes and tools

· A proven record of excellence when managing, mentoring and improving a team of high-performing colleagues

· The confidence to research and resolve emerging client issues, including regulations, industry practices and new technologies

· The ability and willingness to travel and work in excess of standard hours when necessary

· Access to reliable transportation to/from the EY office and client sites. A driver’s license is strongly recommended as ride share and public transportation options may not be available in all locations

Ideally you will also have

· IFRS experience as either preparer, auditor or accounting advisor

· Experience with lessor accounting under ASC 842

· Interaction between ASC 842 and ASC 606 for lessor arrangements

· General long-lived asset (e.g., PP&E), including capitalization, impairment, repairs/maintenance, capitalized interest, and asset retirement obligations experience

· Inventory accounting and costing, including cost capitalization, FIFO/Average/LIFO/Retail method, manufacturing costs (standard costing and variances), impairment, and DISE

· Knowledge on other topics such as government grants, environmental credits, environmental obligations and involuntary conversion

What we look for

We’re interested in versatile people with the ability to take on new responsibilities and listen to clients to get things done. While technical accounting experience is a plus, we’re primarily interested in strong performers with the ability to build relationships, negotiate and think in unique and creative ways. If you’re a confident leader with a curious mind and the ability to solve complex issues, this role is for you.